Executive Assistant

Job Title:Executive Assistant to the CEO

About Activ8 Solar Energies:

Activ8 Solar Energies are activelyseekingan experienced highlyorganisedand proactiveExecutive Assistant to support ourCEO. Thisis a pivotal role within Activ8 providing high-level administrative operational and coordination support to ensure the CEO canoperateefficiently across all areas of the business.At Activ8werededicated to empowering homeowners and businesses towards self-sustainability through exceptional customer experiences and innovative products. Be part of an industrythatsshaping the future of our planet.

Why Join Us

At Activ8werenot just about energy efficient upgradeswereabout people.Youlljoin a team that values:

• Quality Wedontjust meet standards we set them.

• Innovation Itsin our DNA.

• Respect & Inclusion Caring for our people fuels our success.

• Accountability We say what we do and we do what we say.

• Safety If it is not safe wedontdo it

The Opportunity:

The Executive Assistant to the CEO will provide comprehensive administrativeorganisationaland operational support acting as a key coordination point between the CEO senior leaders internalteamsand external stakeholders. You will manage the CEOs diary priorities meetings travelcommunicationsand follow-up actions while also supporting office coordination companyeventsand key business projects.

This role requires someone who is highlyorganised discreetprofessionaland confident working in a fast-paced environment where priorities can change quickly.

Key Responsibilities:

• Provide comprehensive administrative support to the COO including calendar travel and daily workflow management.

• Coordinate all COO-led meetings including SLT and ELT sessions by scheduling preparing agendas and materials taking minutes when and tracking actions to completion.

• Support the COO with external stakeholders by scheduling meetings preparing briefings managing follow-ups and ensuring actions are completed.

• Assistin compiling operational reports KPI summaries and weekly updates to support effective decision-making.

• Prepare and proofread correspondence presentations reports and other key documents.

• Provide administrative and organisational support for integration and strategic projects including documentation management meeting coordination and tracking deadlines across multiple business units.

• Act as a central coordination point between the COO and cross-functional teams ensuringtimelyinformation flow and alignment across departments.

• Partner with the People Team and internal departments to plan and execute company events managinglogistics venues catering and on-site coordination.

• Manage internal and external communications with professionalism; draft and distribute memos emails and announcements on behalf of the COO.

• Oversee daily office operations including meeting room management vendor relationships contracts supplies and equipment.

Requirements:

• 35 years experience as an Executive Assistant Office Manager PersonalAssistantor similar role.

• Exceptionalorganisationaland time-management skills with strong attention to detail.

• Experience supporting a CEO senior leader or executive team is highly desirable.

• High levelof discretion and professionalism when handling confidential information and stakeholder interactions.

• Advancedproficiencyin Microsoft Office particularly Outlook WordExceland PowerPoint.

• Strong ability to prepare high-quality presentationsreportsand written communications.

• Excellent written and verbal communication skills across all business levels.

• Ability to work independently manage competingprioritiesand handle multiple tasks simultaneously.

• Experience using digital workflow tools such as TeamsSharePointor project management platforms is an advantage.

• Experience in event planning and coordination is highly desirable.

• Solution-focused mindset with a willingness to learnadaptand grow.

Our Benefits:

• Competitive Salary

• Company Bonus

• Pension Contribution

• Laya Healthcare

• Gym Memberships

• Breakfast Bar

• Life Assurance

• Flexitime

• Plusadditionalbenefits

Required Experience:

Senior IC