Human Resources Assistant

Are you a detail-driven people-focused administrative professional If so the Illinois Heartland Library System (IHLS) would love to meet you!

IHLS is seeking a part-time Human Resources Assistant to support our HR team and help us serve our member libraries across central and southern Illinois. Whether coordinating onboarding maintaining accurate records or helping employees navigate benefits your work will directly support the staff who keep library services strong in our communities.

This is a part-time position scheduled for an18-hour work week split between three days Monday through Friday. One hybrid remote workday is available. The starting pay range is $19.86 to $24.82 per hour.

Summary

The HR Assistant provides essential administrative and clerical support to the HR department while maintaining strict confidentiality. This role assists with new hire paperwork interview scheduling HRIS updates data entry file maintenance and basic benefits and payroll support. The HR Assistant smooths HR processes supports employee inquiries and contributes to a positive employee experience.

Essential Duties and Responsibilities

Maintain confidentiality in all HR matters.

Post job openings track applicants schedule interviews and coordinate onboarding.

Conduct background checks and manage drug screenings physicals and E-Verify submissions.

Manage digital and physical personnel files and perform other routine HR administrative tasks and communications.

Provide benefits support including open enrollment activities.

Maintain HR supplies.

Support planning for staff events and employee engagement initiatives.

Assist with ad-hoc HR projects and general duties as assigned.

Education and Experience

Associate degree in a related field or a minimum of four years of administrative experience.

At least one year of HR experience preferred.

HRIS experience preferred; Paylocity experience is a plus.

Valid drivers license or ability to travel as needed.

Knowledge Skills and Abilities

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to maintain confidentiality and build effective working relationships.

Strong customer service mindset and a positive professional attitude.

Ability to prioritize work manage time effectively and work independently.

Knowledge of administrative procedures record management and office systems.

Proficiency in Microsoft Word Excel and PowerPoint.

Working Conditions

Work is typically performed in an office environment.

Hybrid remote work is available for Illinois residents only with supervisor approval and adherence to company policy.

Physical Requirements

Primarily sedentary work with occasional standing walking kneeling or lifting up to 20 pounds.

Visual acuity required for preparing and analyzing data transcribing reading and accuracy-focused tasks.

Benefits

IHLS offers a comprehensive part-time benefits package that includes paid time off dental and vision insurance and employer-paid life insurance with additional coverage available.

Our company culture values work-life balance. IHLS has proudly earned a St. Louis Post-Dispatch Top Workplace designation forand 2025!

You are welcome here! IHLS provides equal opportunities to all regardless of race color religion sex (including pregnancy sexual orientation or gender identity) national origin age (40 or older) disability and genetic information (including family medical history) and any other characteristics protected by law. Employment is contingent upon IHLS Board approval and successful completion of a background check and drug screen.

If you require assistance or accommodation to apply contact IHLS Human Resources at