Human Resources Assistant (Canada Summer Job)

Reporting to theHRDirectorordesignate theHuman Resources Assistant(Canada Summer Job) will provide support in a wide variety of human resources matters with a concentration on HR administration full-cycle recruitment support training dataentryand benefit support. This role requires support not only to a client group but to the HR needs of theteam as a whole. They will handle highly confidential information and therefore requires an individual who can handle sensitive information in the utmost professional manner whiledemonstratingcritical thinking skills.

Location: Calgary Centre
Project Number: #
Position Type: Seasonal Employment Full-Time (8 weeks)
Schedule: 35 hours per week (Total Number of Hours: 280 Hours)
Reporting to: Human Resources Director
Number of Positions to Fill: 1

DUTIES AND RESPONSIBILITIES:

Recruitment

• Manage and provide full cycle recruitment support including:
• Post vacancies on job boards and remove postings on job search sites
• Update online forms and questions
• Book interviews and create interview packages asrequired
• Send out offer letters trigger regrets for unsuccessful candidates
• Conduct reference checks asrequired
• Trackbackgroundchecks HR policysignoffsand vulnerable sector checks
• Support the practicum student and summer internship programs asrequired

Administration

• Prepare or draft HR-related communication andsubmitdocuments for approval to the HR Advisor for the business unit
• Create and send Offers of Employment Transfers Status ChangeUpdatesand other related process documentation
• Create new employees and enter information into HRIS system
• Support the Payroll and Benefit Analyst in administrative work for role creation benefits andpension database administration and leader/employee interface
• Receive employee documentation enter and update employee records in UKG coordinate and manage soft copy record keeping archiving employee files and human resource materials
• Enter WCB employer reports online for submission ensure data entered isaccurate andsubmittedin a timely mannerin consultation with HR Advisor
• Ensureaccuratedata for tracking work permit eligibility and probationary periods
• Coordinate andfacilitateNew Hire Orientation and onboarding materials
• In concert with otherHuman Resources Assistants manage HR and Traininginboxesand provideadditionalsupportcoverageor back-up to Coordinator team
• Responsible for managing new hire benefit enrolment and changes
• Prepare New Baby Gifts and manage gift supplies inventory
• Provide administrative support to the HR team asrequired
• Assistwith new HR projects and initiatives when requested

Training

• Ensure all staff are adequately trained according to organizational and contractual requirements:
  • register employees inappropriate training
  • update certificates in employee files and UKG
  • run reports and update Training pivot table
  • upload current version of the pivot table onto Portal
• Assistwith the annual Training Audit

MINIMUM QUALIFICATIONS AND SKILLS

• Post-Secondary education in Human Resources Management or equivalent combination of experience education and training
• Background in payroll and benefit administration an asset
• Human resources experience in a fast-paced environmentis considered an asset
• Strong working knowledge of Microsoft Office Programs (i.e. Word Outlook Excel etc.) and human resources information systems; SharePoint knowledge an asset
• Meticulous attention to detail ability to prioritize and strong time management skills
• Ability to work in a team environment and interact effectively with staff at all levels
• Proven critical thinking and problem-solving skills
• Excellent customer service skills with strong skills inmaintainingappropriate boundaries
• Integrity discretion and judgment with tact and diplomacy on confidential matters
• Excellent verbal and written communication skills with an understanding of confidentiality and protocol is essential
• Strong organizational skills with effective multi-tasking skills

WORKING CONDITIONS

• Office based role sittingfor extending period.
• Alsostandingandwalkingarerequiredas part of this role.
• Extended computer use
• Mental effort: moderate periods of high-volume workload
• Fast paced and demanding work environment

ADDITIONAL REQUIREMENTS

• An Employment Background Check is required for all positions at The Mustard Seed
• As The Mustard Seed is a Christian ministry we require our employees to agree to respect and not detract from The Mustard Seeds Employment Values during their employment at The Mustard Seed.
• Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer

**ELIGIBILITY REQUIREMENTS FOR CANADA SUMMER JOBS**

• Please do not apply if all these conditions are not met
• Be between 18 and 30 years of age
• Be a Canadian citizen permanent resident or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
• Not a member of the Immediate Family of the Employer or a member of the Immediate Family of an officer or director of the Employer
• International students are not eligible participants
• For more information about Canada Summer Jobs: privacy is important to us. The information we collect is used solely for consideration for employment.
• We thank all candidates for their interest however only those candidates selected for an interview will be contacted. No phone calls please.
• Please visit ourCareers page to see more job opportunities.

Required Experience:

Junior IC