AssistantAssociate Director of Alumni Affairs & Strategic Events

University Of Florida

Job Location:

Gainesville, FL - USA

Monthly Salary: $ 64000 - 72000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Assistant/ Associate Director Alumni Relations
Classification Minimum Requirements	Assistant Director:Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and one year of relevant experience. Associate Director:Masters degree in an appropriate area of specialization and one year of appropriate experience in alumni affairs or related field; or a bachelors degree in an appropriate area of specialization and three years of appropriate experience in alumni relations or related field.
Job Description:	The Assistant/Associate Director of Alumni Affairs & Strategic Events is responsible for developing targeted constituent programming and leading the planning the execution of all College of Education including departmental and unit-specific initiatives in support of the colleges priorities in alignment with the strategic plan. Reporting to the Executive Director of Advancement this position will create and implement opportunities that leverage faculty staff alumni and constituent involvement and engagement resulting in directed philanthropy through the college and university. Job responsibilities include but are not limited to: College Events & Support Lead and oversee major college special events and activities including the Retired Faculty Luncheon COE Holiday Celebration Staff Appreciation Luncheon and the Alumni Reception at AERA Convention. Oversee the College of Education recognition ceremony partnering with the COE EduGator team and additional college event teamsto coordinate program development speaker selection and facility logistics in support of the spring commencement. Build and maintain positive collaborative relationships with the Office of the Dean Student Affairs and other COE units. Serve as primary event liaison with invitees vendors and staff etc. Order college promotional items for development and college outreach. Develop and maintain policy for rental and use of COE event planning materials including tablecloths COE branded items donated materials etc. Support student services activities and COE Student Ambassador Program. Assist student groups (i.e. event promotion providing college signage). Manage and oversee the Advancement Student Assistants schedule and task assignments. Alumni Relations Lead the planning coordinating and execution of all college-based alumni and donor events as well as campus visits for constituents interested in supporting the college. The events include but are not limited to donor recognition dinner alumni tailgates local and regional alumni and donor receptions constituent campus visits Grand Guard alumni return visits and other UF Alumni Association events requiring college involvement. Coordinate and manage events for the College of Education and those events deemed appropriate by the Dean and the Director of Development. Oversee develop and implement initiatives designed to engage alumni through strategic partnerships with college development officers that advance prospect relationships and enhance the donor pipeline. Research and identify potential honorees for alumni engagement awards. Partner with UF Advancements Strategic Communications Marketing & Engagement team to align outreach to alumni donors and friends ensuring consistent messaging throughout all platforms including social media web presence email campaigns newsletters magazine publications (department) invitations etc. Research and identify potential COE alumni to serve on the UFAA and UF National Boards. Supervise support and develop the Alumni Relations & Events Assistant. Strategic Partnerships Create strategic alumni programming and events to support the work of the Office of Advancement and aid the movement of prospects through the donor cycle. Execute planning and logistics of engagement opportunities of colleges top donors including coordination with internal and external stakeholders. Strengthen partnerships with the UF Advancement & UF Alumni Association to ensure alignment with strategic initiatives and alumni signature programs including partnering on fundraising initiative events.
Expected Salary:	Assistant Director:$ Associate Director:$ Affordable State Health Plans: Medical Dental and Vision Insurance Comprehensive Coverage: Life and Disability Insurance Secure Retirement Options: Generous plans to safeguard your future. Paid Time Off: Including 11 paid holidays as well as family sick and vacation leave. Professional and Personal Growth: Opportunities through UF Training & Organization Development leadership development LinkedIn learning and more PSLF Eligibility: We are a Public Service Loan Forgiveness Eligible Employer The University of Florida offers a competitive benefits package. Click here to learn more.
Required Qualifications:	Assistant Director: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and one year of relevant experience. Associate Director: Masters degree in an appropriate area of specialization and one year of appropriate experience in alumni affairs or related field; or a bachelors degree in an appropriate area of specialization and three years of appropriate experience in alumni relations or related field.
Preferred Qualifications:	Masters degree in an appropriate area of specialization. Three to five years of relevant experience preferred. A history of successful higher education program leadership in alumni relations development or marketing/communications is strongly preferred. A successful track record in a related profession such as marketing communications non-profit management special events student affairs enrollment management combined with a strong affinity for the University of Florida and the Gator Nation also will be given consideration. Exceptional written and verbal communication skills strong interpersonal abilities and the capacity to engage effectively and collaboratively with a wide range of individuals are essential. Support the Universitys commitment to creating a respectful and collaborative work environment that value integrity professionalism and mutual respect in all interactions; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead influence and inspire others are essential. Proficient in the following areas: Windows operating systems Microsoft Word Excel and Access as well as internet browsers and email platforms. Familiarity with donor databases contact management systems and tracking systems is also highly preferred. A valid driver license and good driving record are essential.* *Business expenses are reimbursed through a standard accounting system. The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter resume and contact information for three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Director

Classification Title:Assistant/ Associate Director Alumni RelationsClassification Minimum RequirementsAssistant Director:Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and one year of relevant experience.Associate Director:Mast...

Classification Title:	Assistant/ Associate Director Alumni Relations
Classification Minimum Requirements	Assistant Director:Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and one year of relevant experience. Associate Director:Masters degree in an appropriate area of specialization and one year of appropriate experience in alumni affairs or related field; or a bachelors degree in an appropriate area of specialization and three years of appropriate experience in alumni relations or related field.
Job Description:	The Assistant/Associate Director of Alumni Affairs & Strategic Events is responsible for developing targeted constituent programming and leading the planning the execution of all College of Education including departmental and unit-specific initiatives in support of the colleges priorities in alignment with the strategic plan. Reporting to the Executive Director of Advancement this position will create and implement opportunities that leverage faculty staff alumni and constituent involvement and engagement resulting in directed philanthropy through the college and university. Job responsibilities include but are not limited to: College Events & Support Lead and oversee major college special events and activities including the Retired Faculty Luncheon COE Holiday Celebration Staff Appreciation Luncheon and the Alumni Reception at AERA Convention. Oversee the College of Education recognition ceremony partnering with the COE EduGator team and additional college event teamsto coordinate program development speaker selection and facility logistics in support of the spring commencement. Build and maintain positive collaborative relationships with the Office of the Dean Student Affairs and other COE units. Serve as primary event liaison with invitees vendors and staff etc. Order college promotional items for development and college outreach. Develop and maintain policy for rental and use of COE event planning materials including tablecloths COE branded items donated materials etc. Support student services activities and COE Student Ambassador Program. Assist student groups (i.e. event promotion providing college signage). Manage and oversee the Advancement Student Assistants schedule and task assignments. Alumni Relations Lead the planning coordinating and execution of all college-based alumni and donor events as well as campus visits for constituents interested in supporting the college. The events include but are not limited to donor recognition dinner alumni tailgates local and regional alumni and donor receptions constituent campus visits Grand Guard alumni return visits and other UF Alumni Association events requiring college involvement. Coordinate and manage events for the College of Education and those events deemed appropriate by the Dean and the Director of Development. Oversee develop and implement initiatives designed to engage alumni through strategic partnerships with college development officers that advance prospect relationships and enhance the donor pipeline. Research and identify potential honorees for alumni engagement awards. Partner with UF Advancements Strategic Communications Marketing & Engagement team to align outreach to alumni donors and friends ensuring consistent messaging throughout all platforms including social media web presence email campaigns newsletters magazine publications (department) invitations etc. Research and identify potential COE alumni to serve on the UFAA and UF National Boards. Supervise support and develop the Alumni Relations & Events Assistant. Strategic Partnerships Create strategic alumni programming and events to support the work of the Office of Advancement and aid the movement of prospects through the donor cycle. Execute planning and logistics of engagement opportunities of colleges top donors including coordination with internal and external stakeholders. Strengthen partnerships with the UF Advancement & UF Alumni Association to ensure alignment with strategic initiatives and alumni signature programs including partnering on fundraising initiative events.
Expected Salary:	Assistant Director:$ Associate Director:$ Affordable State Health Plans: Medical Dental and Vision Insurance Comprehensive Coverage: Life and Disability Insurance Secure Retirement Options: Generous plans to safeguard your future. Paid Time Off: Including 11 paid holidays as well as family sick and vacation leave. Professional and Personal Growth: Opportunities through UF Training & Organization Development leadership development LinkedIn learning and more PSLF Eligibility: We are a Public Service Loan Forgiveness Eligible Employer The University of Florida offers a competitive benefits package. Click here to learn more.
Required Qualifications:	Assistant Director: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and one year of relevant experience. Associate Director: Masters degree in an appropriate area of specialization and one year of appropriate experience in alumni affairs or related field; or a bachelors degree in an appropriate area of specialization and three years of appropriate experience in alumni relations or related field.
Preferred Qualifications:	Masters degree in an appropriate area of specialization. Three to five years of relevant experience preferred. A history of successful higher education program leadership in alumni relations development or marketing/communications is strongly preferred. A successful track record in a related profession such as marketing communications non-profit management special events student affairs enrollment management combined with a strong affinity for the University of Florida and the Gator Nation also will be given consideration. Exceptional written and verbal communication skills strong interpersonal abilities and the capacity to engage effectively and collaboratively with a wide range of individuals are essential. Support the Universitys commitment to creating a respectful and collaborative work environment that value integrity professionalism and mutual respect in all interactions; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead influence and inspire others are essential. Proficient in the following areas: Windows operating systems Microsoft Word Excel and Access as well as internet browsers and email platforms. Familiarity with donor databases contact management systems and tracking systems is also highly preferred. A valid driver license and good driving record are essential.* *Business expenses are reimbursed through a standard accounting system. The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential.
Special Instructions to Applicants:	In order to be considered you must upload your cover letter resume and contact information for three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No