Position: Executive Assistant

Location: Utica/Rome Area

Our client is seeking a highly polished resourceful and proactive Executive Assistant to provide direct support to a senior executive within a fast-paced and dynamic organization. This individual will play a critical role in managing executive operations coordinating high-level communications and ensuring seamless day-to-day administrative support. The ideal candidate is organized detail-oriented adaptable and capable of handling confidential information with professionalism and discretion.

What Youll Do:

• Edit proofread and manage a wide range of professional documents and meeting materials including correspondence reports presentations agendas and background documents.
• Coordinate and organize meeting materials supporting documents notes action items and follow-up communications.
• Manage and maintain a dynamic executive calendar including scheduling confirmations rescheduling and communicating updates to meeting participants.
• Welcome visitors and assist in coordinating executive functions dinners and organizational events.
• Ensure executive schedules remain accurate and up to date while proactively adjusting priorities as needed.
• Oversee incoming mail and hard copy correspondence ensuring timely review and organization.
• Coordinate meeting and event logistics including travel accommodations catering room setup transportation and printed materials.
• Screen and prioritize incoming communications and ensure prompt responses.
• Arrange and coordinate executive travel plans and itineraries.
• Assist with payroll-related administrative tasks and invoice processing.
• Handle sensitive and confidential information with a high level of professionalism and discretion.
• Provide exceptional service and communication to internal teams external partners and guests.
• Utilize office software communication tools and organizational systems to improve efficiency and productivity.
• Collaborate cross-functionally with internal departments to support organizational goals and executive initiatives.
• Proactively identify challenges and offer solutions while adapting to shifting priorities in a fast-paced environment.

What Were Looking For:

• Bachelors degree preferred or equivalent professional experience.
• 5 years of executive or senior-level administrative support experience ideally supporting C-Level leadership.
• Strong ability to maintain confidentiality and exercise sound judgment.
• Comfortable working within Apple-based environments and technology platforms.
• Advanced Microsoft Office skills particularly in Word Excel and PowerPoint.
• Excellent grammar proofreading typing and communication skills.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Ability to quickly learn and navigate new systems and tools.
• Service-oriented collaborative and professional demeanor.
• Ability to work independently while managing multiple priorities and deadlines.
• Flexible schedule with the ability to respond to communications outside standard business hours when needed.
• Positive attitude strong follow-through and a willingness to learn and grow professionally.

Benefits

Paid time off and paid holidays.

Tuition assistance and professional development opportunities.

Healthcare dental and vision benefits.

401(k) retirement plan with company contributions.

Employee discounts and appreciation events.

Career advancement opportunities within a large diverse organization.

Supportive and growth-focused workplace culture.

Salary: $110000 - $120000 annually

M3 Placement and Partnership is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age veteran status or any other status protected by law.