Senior Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

What this job involves:

As a Senior Facilities Coordinator at JLL embedded on our clients site youll be at the forefront of ensuring seamless daily operations and facilitating exceptional workplace experiences. Your core focus will be on managing the JDE system for issuing and monitoring purchase orders and supporting contract managementproviding a critical link between our clients needs and our service delivery teams. Alongside these responsibilities you will actively support the daily operation of all facilities coordination works ensuring workspace functionality and a high standard of service delivery. Youll interact with a diverse range of internal and external stakeholders embodying our commitment to shaping a brighter way for our clients ourselves and our fellow this client-facing role youll play a key part in supporting innovation operational efficiency and collaborationcornerstones of the JLL value proposition.

What your day-to-day will look like:

• Take end-to-end responsibility for the JDE system process for purchase order creation management troubleshooting and reporting.

• Monitor and maintain all aspects of vendor and contract management through Jaggaer system to ensure compliance service quality and timely renewals.

• Support the daily operation of facilities coordination works on-site ensuring workplace functionality and timely resolution of facility issues.

• Coordinate requests for facility services collaborating closely with client representatives vendors and internal teams.

• Partner with procurement to ensure accurate alignment of purchase order requirements and supplier activities.

• Act as the on-site point of contact for finance-related queries providing clarity and support to both clients and suppliers.

• Generate and analyze regular reports related to purchase orders budgets and contracts proactively addressing any discrepancies.

• Support a culture of collaboration working closely with your JLL colleagues locally and across the globe to deliver best-in-class results.

• Champion JLLs culture of inclusivity wellbeing and innovation through everyday interactions ensuring every team member is empowered to thrive.

• Identify and drive continuous improvements in facility processes by contributing creative ideas and implementing innovative solutions.

Required qualifications:

• Minimum of 35 years proven experience in facilities coordination or a similar role ideally within a fast-paced client-focused environment.

• Strong hands-on experience working with JDE (JD Edwards) or other enterprise procurement/contract management systems.

• Demonstrated understanding of purchase order processes vendor onboarding and contract administration.

• Excellent attention to detail with the ability to multi-task and independently prioritize workload.

• Strong proficiency in Microsoft Office Suite (especially Excel) with an aptitude for learning new systems.

• Exceptional interpersonal verbal and written communication skills with a collaborative mindset.

• Proven ability to deliver exceptional client service embracing the optimistic and solutions-driven approach JLL is known for.

Preferred qualifications:

• Experience working within a global corporate real estate or facilities management environment.

• Familiarity with financial reconciliation invoice management and procurement compliance best practices.

• Exposure to process improvement projects or initiatives that support team efficiency and client satisfaction.

• Relevant tertiary qualification in business facilities management finance or a related field.

• Demonstrated ability to adapt and succeed in a dynamic evolving business landscape.

• A strong drive to advance your career leveraging opportunities for personal and professional growth.

• Experience fostering a supportive inclusive team culture.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.