Project Management, Planning and Program Management (Project Manager II)

About CDOT

CDOT employees make a difference by providing freedom connection and experience to the traveling public while also keeping them safe. The State of Colorado offers competitive medical dental and vision insurance life and disability insurance and flexible spending and health savings accounts. Visit theState of Colorado benefitsfor details current premium rates and a summary video about benefits. The state also offers PERA retirement great optional PERA plans such as 401K a generous paid time off package of annual sick holiday and other leave strong career growth tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling wellness credit union membership and employee discount program. VisitCDOT Benefitsfor details. Some positions may qualify forPublic Service Loan Forgiveness.

CDOT for All

CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socio-economic status or any other identity has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

About the Work Unit
The Region 1 Planning and Program Management Oversight (PMO) Unit is motivated by the emphasis they place towards TEAM COMMUNICATION and CUSTOMER SERVICE in what they do and what they represent as a total program. This Unit is responsible for supporting two distinct programs 1) Transportation Planning - including both short term as well as long-term transportation projects for all modes of travel and 2) PMO for all funded projects in the region and support to engineering and specialty programs in project management and program delivery. Additional program areas of multimodal project level support within the Unit also include Bicycle/Pedestrian Project Development and Transit/Rail Project Development supporting our statewide multimodal policies and initiatives. This unit also provides regional support for all project 508 and ADA compliance.


About the Position
The Program Management Oversight Manager will be responsible for Region 1 Program and Project Management Oversight and directly supervise up to 3 full-time employees. This position works directly with the CDOT Planning and PMO Unit Manager and Deputy Director of Program Delivery CDOT HQ executive management the Program Reporting and Transparency Office (PRTO) CDOT Business Office managers and CDOT Planning staff to track manage report and support project management and project performance data to Region Leadership and program/project delivery teams.

Your duties and responsibilities will include but are not limited to the following

• Manage develop and make decisions on employee performance evaluations dispute resolution morale motivation/attitude recruitment and retention training overtime leave and safety as a first-level supervisor; make recommendations on hiring/transfers/promotions.
• Mentor and coach staff to elevate their base knowledge levels recommend and provide training communicate and demonstrate modeled character and focus towards TEAM COMMUNICATION and CUSTOMER SERVICE and conduct quarterly performance reviews on subordinates
• Delegate work effectively when appropriate and monitor progress; modify work assignments to meet changing priorities;
• Advise the Planning and PMO Unit Manager and Deputy Director of Program Delivery and other section heads on strategies and recommended courses of action to achieve program or project management objectives;
• Assist with implementing and developing the overall work plan for PMO and setting expectations for program area while being in line with the regional work plan and department goals or performance metrics;
• Interpret implement manage and provide direction pertaining to PMO policies rules and regulations to direct and indirect reports related to program activities to accomplish CDOTs mission and goals and overall objectives and provide input to the Planning and PMO Unit Manager Deputy Director and RTD;
• Participate in regional and interdepartmental committee meetings to formulate policies and procedures for the Department and programs;
• Convey information to Region senior management Region engineering project managers and staff concerning program and project management initiatives policy and procedures guidance tools and training;.
• Distribute monthly quarterly and weekly reports addressing program/project financial and schedule performance metrics to RTD and Program Engineers and project support staff;
• Elevate the regions utilization of PMweb project management tracking software through training and job aide development under the framework of CDOTs Project Development Manual (PDM).
• Assist other Region management and staff to interpret PMO reports to monitor the progress to achieve program delivery goals;
• Identify issues that could impact the Regions ability to achieve the calendar year expenditure target;
• Assist Region engineering and specialty unit support staff to analyze possible corrective actions including change control baseline schedule changes construction budget etc.;
• Support Region Planning activities including Asset Management Annual Project Delivery List Development the 4-year Project Planning effort etc by coordinating and assisting the collection and analysis of Region project and program data and working closely with the R1 Planning Program Manager;
• Coordinate with the Region Business Office Asset Managers and Region project staff (Project Managers REs and PE IIIs) as needed to revise project management tracking and scope/schedule/budget prior to budget actions advertisement actions or other steps in the project delivery process.
• Support the development and management of the regions annual master project delivery schedule including identification of projects that need to be added updated or closed throughout the calendar and fiscal years;
• Monitor or assist project engineers and business office in monitoring FHWA funding end dates and ensuring that completed or inactive projects are closed in a timely manner;
• Provide a conduit between the Region and HQ ensuring a comprehensive level of communication between various HQ offices the Region Program Engineers and the RTD;
• Other job duties as assigned.

• Your schedule will primarily be 8:00 am 5:00 pm work hours Monday-Friday but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met
• Travel required during work hours throughout Metro Denver/Front Range
• Must drive CDOT vehicles

Experience Only:

• At least 8 years of professional work experience in comprehensive project management with the primary focus in the engineering project management processses associated with scope/schedule/budget development of projects.

OR

Education and Experience:

• A combination of relevant education and experience equal to at least 8 (eight) years.

  • Education from an accredited college or university with coursework in project management business administration engineering planning or another field of study related to the duties of this position will be considered.

  • Experience in comprehensive project management with the primary focus in the engineering project management processses associated with scope/schedule/budget development of projectswill be considered.

Please Note:The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your addition part-time work will be prorated.

College Transcripts:If you are using education to qualify a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school completed credit hours and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.

• A current valid drivers license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

• Demonstrated success with the duties listed in the Description of the Job section;

• Years of State service experience related to the duties of this position;
  

• Highest work/personal ethics and integrity and demonstrated history and understanding of TEAM COMMUNICATION CUSTOMER SERVICE in a leadership role;
• Strong preference for candidates with engineering project management experience particularly in developing and monitoring complex projects in scope/schedule/budget from concept through execution.
• Experience in engineering project management and utilizing project management software to coordinate project management data including oversight development of timelines to achieve important delivery milestonesworking with cross-functional teams is preferred.
• Proven ability to manage multiple assignments priorities and projects in a demanding environment;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to partner with public and private organizations special interest groups elected and appointed officials in situations which may be politically sensitive;
• Ability to work with general public professional consultants and staff with sensitivity to their needs priorities promises made and commitments;
• Ability to negotiate mutually acceptable solutions and build consensus through give and take;
• Excellent interpersonal and relationship building skills;
• Strong time and project management skills including prioritization and project switching ability;
  
• Excellent reasoning investigative analytical and problem solving ability;
• Excellent facilitation presentation and communication skills both written and oral;
• Strong attention to technical detail and accuracy;
• Passion for safety;
• Ability to work effectively in both independent and team situations;
• Fluency in MS Word MS Excel MS Project Gmail Google Suite SAP and the ability to quickly learn other software systems.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

5. If you are using education to qualify a copy of your official or unofficial transcript showing completed coursework and credit hours that your degree has been conferred (if applicable) and the name of your school or your NACES accreditation. Please submit this as an attachment to your online application.

6. If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age date of birth or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up youremailto accept messages from and addresses. It is your responsibility to ensure that youremailwill accept these notices and/or review your junk mail and spam after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorados website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

1. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

Transfer Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer non-disciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer non-disciplinary demotion or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicants authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or the event that a screening returns information that the applicant believes is not accurate he or she will have an opportunity to dispute the information with Accurate.

Accurate a consumer reporting agency will obtain the report for CDOT. Further information regarding Accurate including its privacy policy may be found online at. Accurate is located at 200 Spectrum Center Drive Suite 1100 Irvine CA 92618.

The report may contain information bearing on the applicants character general reputation personal characteristics and mode of living. The information that may be included in the report includessocial security number trace criminal records check public court records checks educational records and driving records checks. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right upon written request made within a reasonable time after receipt of a notice to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action. For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board go to; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.

ADAAAAccommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Priya Kumar at

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.

PK (SAP #/PCR #65786)