Administrative Services Officer 4

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

The Administrative Services Division (ASD) of the Nevada Department of Administration is seeking an Administrative Services Officer 4 in Carson City. ASD provides centralized fiscal payroll and administrative services for 100 budget accounts and supports 700 Full Time Equivalent (FTE) employees across 32 client agencies including the Capital Improvement Plan (CIP). This position will act in a deputy role within the Administrative Services Division directly supervising 2 Administrative Services Officers who are responsible for individual section operation. This position will also directly supervise the Management Analysis team and oversee the implementation of their support throughout the division as projects and needs arise. Additionally this position is responsible for the development calculation communication and coordination with Governors Finance Office (GFO) and Legislative Counsel Bureau (LCB) staff throughout the biennium. Duties include overall management oversight training direction and process improvement of all operations of the ASD in coordination and support of the Administrator. Liaising with client agency leadership statewide agencies and leadership the GFO and the LCB; preparing and presenting at the Legislature the Interim Finance Committee and the Board of Examiners. Sections within the ASD include CIP budget analysis and monitoring procurement accounting (payables receivables statewide billings) payroll and management analysis.

Administrative Services Officers function as business managers for a department large division or major program area with responsibility for accounting budgeting and fiscal management. Additional responsibilities are varied and include planning organizing coordinating and supervising work in two or more business functions such as purchasing and warehouse operations; contracts and leases; human resources; Information Technology; buildings and grounds maintenance; facilities management and construction; food and laundry services; investments; vehicle utilization and maintenance; and/or communication equipment and office support services.

Bachelors degree from an accredited college or university in business administration accounting finance or a related field and seven years of professional experience in formulating developing and analyzing agency budgets; fiscal management; and management of multiple business operations two years of which were equivalent to an Administrative Services Officer III in Nevada State service; OR an equivalent combination of education and experience as described above.

Formulate develop and monitor comprehensive agency and/or program budgets; research and compile information regarding proposed purchases expenditures and contracts; prepare and present oral and written justifications for budget proposals; compare expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.

Plan organize and oversee agency/program accounting functions; develop implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information.

Work collaboratively with representatives of other State agencies federal and local jurisdictions regulatory agencies vendors contractors and others in the community to coordinate activities provide and obtain information resolve problems and represent the interests of management.

Analyze and resolve operating and fiscal management problems; prepare review and evaluate a variety of materials including financial reports budget status reports contracts leases and other documents in order to identify problems and trends develop solutions and advise management on alternative courses of action; research and interpret documentation related to assigned functions to determine applicable precedents regulations and/or administrative guidelines.

Oversee activities related to budget fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws regulations policies administrative guidelines and standards.

Oversee the preparation and maintenance of comprehensive records related to budget accounting fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.

Identify plan and coordinate capital improvement projects; develop project specifications; evaluate bids; present and defend project proposals and status reports; and monitor construction and repair activities.

Plan organize and manage programs and activities in assigned areas of responsibility; develop and implement goals and objectives; review and evaluate outcomes and results; assess program effectiveness and propose enhancements to improve efficiency and effectiveness; develop innovative solutions to operational problems; train supervise and evaluate the performance of other personnel as assigned.

Perform related duties as assigned.

This job specification lists the major knowledge skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge skills and abilities from a previous level.

The State of Nevada is an equal opportunity employer dedicated to building diverse inclusive and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race color national origin religion or belief age disability sex sexual orientation gender identity or expression pregnancy domestic partnership genetic information (GINA) or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.