Business Operations Manager III (8666) PdM IW

LOCATION: Quantico VA

STATUS: Funded/Actively interviewing

TRAVEL: Up to 10%

CLEARANCE: Secret

BENEFITS: 401K Life/Health/ Dental/Disability Insurance Flexible Paid Leave and Tuition Reimbursement.

Description: In support of Marine Corps Systems Commands (MCSC) Product Manager Infantry Weapons (PdM IW) the Business Operations Manager will serve as a functional extension of the PdM IW front office ensuring immediate responsiveness for executive briefings correspondence and daily operations. The BOM will manage the PdM calendar and logistical requirements to ensure mission readiness with zero financial friction. By utilizing SharePoint to track acquisition documents through the staffing chain the BOM will maintain 100% compliance and transparency in all official correspondence and document routing. Working with the SharePoint Administrator & Developer the BOM will proactively modernize workflows by implementing Power Automate a Microsoft Office 365 software as a service application to digitize manual routing and reduce document stall time. The BOM will facilitate the rapid exchange of business data and administrative support preventing delays and ensuring the program remains synchronized with broader MCSC acquisition milestones.

Primary duties will include (but not limited to):

• Analyze existing business processes to identify inefficiencies and implementing improvements that minimize waste and enhance operational effectiveness.
• Lead business process reengineering identify improvements to minimize waste and implement best practices.
• Serve as a primary liaison between government program offices and industry partners to manage expectations and ensure seamless communication.
• Coordinate cross-functional teams to align with the programs strategic vision.
• The contractor shall manage day-to-day functions for efficient office operation including but not limited to the following:
  • Answering all phone calls and ensure messages are taken and acted upon when leadership is unavailable
  • Greeting and escorting visitors
  • Ensuring effective communication across all program areas
  • Following DoD USMC and organizational templates and best practices
  • Managing and creating documents briefs and reports
  • Coordinating facility and logistics support for conference rooms
  • Operating video teleconference and general audio-visual equipment
• The contractor shall organize and keep the calendar for leadership tracking daily and leave schedules; providing packages read-aheads slides and agendas for planned meetings/conferences/events; and notifying leadership of upcoming events/meetings.
• The contractor shall draft review staff file format and update for final review a variety of documents (i.e. memorandums correspondence briefings information papers issue papers and meeting minutes); edit to include proper grammar spelling style and structure. These activities require the use of Microsoft Office suite of software with specific experience in effective use of Outlook PowerPoint Microsoft Excel and Word.
• The contractor shall provide support at conferences off-site meetings and special events.
• The contractor shall manage and facilitate staff meetings to include making reservations for a conference room and the video teleconference/teleconference/web conference (as applicable) aggregating slides from the appropriate points of contact setting up conference rooms for meetings (to include checking for connectivity) and drafting and sending out meeting minutes.
• The contractor shall attend (either in person or via teleconference/video teleconference/web conference) and facilitate classified and unclassified senior-level visits as well as home office hosted meetings and conferences. Facilitation is included but not limited to the following:
  • Reserving appropriate meeting locations and a teleconference/video teleconference/web conference (as applicable)
  • Preparing agendas
  • Sending out meeting notifications
  • Providing a read ahead and other required support documentation for every meeting at least twenty-four hours prior to the meeting start time
  • Setting up the meeting space and ensuring connectivity
  • Participating and/or providing support functions during the meeting
  • Drafting meeting minutes while following appropriate classified and unclassified meeting procedures.
• The contractor shall serve as the organizational expert on Defense Travel System (DTS). In this function the contractor shall assist to coordinate travel requests and complete all travel arrangements required Continental United States and Outside the Continental United States (CONUS and OCONUS) (e.g. developing orders and vouchers planning accommodations and transportation etc.).
• The contractor shall perform human resources activities and facilitate new employee in-processing (e.g. computer and network access for new employees maintaining an updated internal personnel roster and emergency phone tree etc.). In addition the contractor shall facilitate format and process all award nominations for military and civilian personnel.

KNOWLEDGE AND SKILLS:

• Knowledge of DoD Acquisition and Life-Cycle Management policies and procedures including DoD 5000 series and service-specific guidance.
• Must be able to work independently.
• Must be detail oriented and organized.
• Must be able to manage multiple projects at one time.
• Must be able toresearch analyze and evaluate information to provide multiple courses of action.
• Must be ableto express ideas effectively orally and in writing.
• Proficiencywith Microsoft Office.
• Strong ability to produce decision-quality briefs white papers and technical assessments for senior military leadership.

EDUCATION / EXPERIENCE:

• Bachelors (or equivalent) with 8 - 10 years of defense acquisitions experience or a Masters and 6 to 8 years of experience.
• Experience working with the Federal Government.

TRAVEL REQUIREMENTS: Up to 10%

EOE. Protected Veterans/Individuals with Disabilities.
Patricio Enterprises Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

Required Experience:

Manager