Workforce & Financial Specialist Tennessee Athletics UTK

The Workforce and Finance Specialist provides operational support for payroll compensation labor distribution and workforce transactions within the Business Office to help ensure accurate and timely processing of employee-related actions. This position works closely with Business Office staff while coordinating with Athletics and University Human Resources supervisors and campus partners on timekeeping salary and compensation changes labor schedule maintenance graduate assistant paperwork and stipend-related requests. This role helps maintain accurate records resolve processing issues and support compliance with university policies procedures and institutional guidelines.

Payroll and Compensation Administration:

• Assist with biweekly timecard entry review and approval procedures to support accurate and timely payroll processing.
• Process individual compensation transactions including one-time additional pays such as bonuses and supplemental payments.
• Process recurring compensation actions including salary increases and other approved ongoing pay changes.
• Coordinate salary change requests and work with Human Resources on contracted and full-time employee compensation actions.

Labor Schedule and Payroll Distribution Management:

• Manage labor schedule assignments and related funding elements to maintain accurate payroll costing and labor distribution.
• Audit reports and assist with resolving missing or incomplete labor schedule information and identifying payroll charges posted incorrectly or routed to holding accounts and support corrective action.
• Review the Labor Distribution Report and/or Payroll Register to verify payroll expenses are charged appropriately.
• Assist with routine payroll reconciliations and data review to help ensure compliance with university policies and internal procedures.

Employee Transaction Support:

• Prepare and submit position change requests including updating approvers for student employee time entry and approval workflows.
• Process graduate assistant paperwork to support timely hiring funding and payroll actions.
• Coordinate moving stipend pre-approval and payment requests in accordance with institutional procedures.
• Maintain records and supporting documentation for workforce compensation and payroll-related transactions.

Customer Service Communication and Administrative Support:

• Communicate with employees supervisors Human Resources and campus partners to resolve timekeeping payroll and position-related issues.
• Provide guidance to departments and employees regarding time entry compensation labor distribution and workforce transaction procedures.
• Respond to questions and follow up on outstanding items to support efficient processing of workforce and finance actions.
• Support Accounts Payable function and other duties as assigned.

Required Qualifications

• Education:Associates Degree.
• Experience:1 years experience in administrative business finance payroll human resources or related office support functions.
• Knowledge Skills Abilities:

  • Knowledge of payroll timekeeping compensation and workforce administration processes.

  • Skilled in using Excel spreadsheets and standard office software to manage data track transactions and prepare reports.

  • Ability to learn new software systems and programs and apply them effectively to daily work.

  • Ability to review detailed information identify discrepancies and maintain accurate records with a high degree of attention to detail.

  • Skilled in communicating and working effectively with Business Office staff Human Resources supervisors and campus partners.

Preferred Qualifications

• Education:Bachelors Degree.
• Experience:Experience supporting payroll timekeeping compensation labor distribution or workforce transactions in a Business Office Athletics higher education or similarly complex administrative environment.
• Knowledge Skills Abilities:

  • General accounting and payroll knowledge.

  • Ability to review reports reconcile data and assist with payroll or labor distribution corrections.

  • Ability to build effective working relationships across campus to support knowledge sharing procedural improvements and best practices.

Work Location

• Knoxville TN
• Onsite

Compensation and Benefits

• UT market range:06
• Find more information on the UT Market Range structurehere
• Find more information on UT Benefitshere

About Tennessee Athletics

Tennessee Athletics Mission Vision & Core Values

Mission:To lead the way forward in all aspects of college sports

Vision:Deliver an unparalleled student-athlete experience fueled by the relentless pursuit of comprehensive excellence; be bold and innovative in our approach to recruiting and developing well-rounded graduates championship-driven competitors and world-changing leaders.

Core Values:Vols lead through
Academic Success
Inclusive Preeminence
Honesty and Integrity
Competitive Excellence
Holistic Health and Well-Being
The Power of Vol Nation