Contract Administration Analyst

Are you looking for a position with a work/life balance Do you want to earn four (4) weeks off during your first year of employment Do you want low and no cost health insurance options If you answered yes to any of these questions you need to complete your application now. Work for the city you love!!!

The Office of Administrative Services Department is actively seeking a Contract Administration Analyst.

Did you know as a City of Jacksonville employee you would also have twelve (12) paid holidays and a personal leave day as well In addition to health insurance dental vision life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

• Drafts reviews and analyzes City-Wide procurement contracts to identify discrepancies conflicting conditions or omissions ensuring compliance with policies procedures regulatory requirements and industry standards.
• Conducts research and analyzes historical data current procedures contract files and records to identify best practices and drive process improvements optimizing contract efficiency.
• Audits the Citys Oracle Fusion Cloud system to monitor the contract lifecycle including renewals and expirations ensuring full completion and proper documentation is attached to the Purchase Order Agreements.
• Prepares and generate reports on procurement trends and vendor performance to support the development of supplier performance assessments systems and rating dashboards for future solicitations and evaluations.
• Creates contract administration tools including forms document templates checklists and standardized language for the contract administration process to ensure proper accountability from kick-off through close-out of contractual actions.
• Supports the development and maintenance of the contract administration certification program database incorporating data analytics enhancing data management and ensuring compliance with applicable COJ policies and procedures.
• Coordinates with City personnel departments external and internal agencies to determine procurement needs and recommends the appropriate and best procurement methodology to meet those needs.
• Develops and delivers training materials for contract administrators in-person virtual training and both large and small group settings.
• Coordinates procurement efforts across all city agencies to advise and assist with contract administration for COJ enterprise-wide contracts established for consolidating like common goods and services to obtain the most competitive prices for materials equipment supplies and services.
• Identifies risk related to supplier contracts and procurement processes recommending solutions to minimize exposure and improve compliance.
• Tracks contract execution progress and maintain a database to ensure accurate recording of bonds insurance and other risk management instruments in contract files.
• Serves as a resource for administrative and analytical tasks within the Procurement Office including but not limited to scheduling meetings coordinating logistics preparing documentation and training staff.
• Represents the department and serves as a liaison between universities and professional organizations to ensure that contract administration training represents evolving industry standards.
• Assists with troubleshooting system issues to include opening Oracle Service Requests.
• Maintains and/or assists with maintaining Procurement workflow setups/configurations.
• Assists with system testing and quarterly patch update testing.
• Assists with Annual Fiscal Year Carry-Forward activities.
• Operates standard office equipment such as a personal computer using word processing spreadsheet database and specialized procurement software and multifunctional devices.
• Assigns schedules monitors reviews and evaluates the work of assigned staff.
• Provides excellent customer service through proactive responses resolving concerns performing research providing referrals and follow-up.
• Promotes integrity fairness and encourages diversity.
• Demonstrates proficiency in the Citys Jacksonvilles competencies.
• Performs related work as required.

• Knowledge of theories principles and practices of procurement contract law and compliance.
• Knowledge of principles practices and techniques to design implement troubleshoot and maintain Oracle 1Cloud or related database systems.
• Knowledge of municipal purchasing laws City Charter City Code regulations and procedures.
• Knowledge of anti-trust laws and contract laws under the Uniform Commercial Code.
• Ability to demonstrate data analytical skills using Microsoft excel SQL or data visualization tools.
• Ability to prepare and present complex summary reports to measure contract performance.
• Ability to develop and conduct training for contract administrators on procurement processes and systems.
• Ability to research analyze and interpret rules regulations and policies.
• Ability to design implement and maintain audit programs related to data integrity.
• Ability to prepare and maintain correspondence records and reports.
• Ability to communicate effectively both orally and in writing.
• Ability to provide excellent customer service
• Ability to train assign monitor and review the work of others.
• Ability to operate a computer utilizing Microsoft Office Procurement Oracle Fusion 1cloud and related software and standard office equipment.

OPEN REQUIREMENTS:

• Six (6) years of education and/or professional experience in contract administration analysis finance business business administration or accounting specifically related to procurement practices and procedures.

• Prior experience in data metrics or management.
• Experience working in a municipality.
• Experience and knowledge of Oracle Fusion Cloud.
• Certified Professional Public Buyer or Certified Public Purchasing Officer through the National Institute of Governmental Purchasing or the National Association for Purchasing Management.

• The probationary period for this classification is 12 months.

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Certain servicemembers and veterans and the spouses and the family members of such service members and veterans receive preference and priority and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment and are encouraged to apply for positions being filled.

If claiming veterans preference you must attach a DD-214 (Member Form-4 copy) or military discharge papers or equivalent certification from the Department of Veterans Affairs listing military status dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable the additional forms as noted here: a candidate believes he or she was not afforded veterans preference he or she may file a written complaint within sixty (60) calendar days upon receipt of notification of the hiring decision requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans Preference Coordinator

11351 Ulmerton Road Suite 311-K

Largo FL 33778-1630

Email: