Office & Fleet Administrator

Job Description

Office & Fleet Administrator

Northampton

Monday Friday 07:30am 16:00pm

Up to 30k DOE

We are seeking an organised and proactive administrator to support the day-to-day operations of a busy construction services business. This role combines office administration operational compliance fleet coordination and subcontractor support within a fast-paced environment.

The ideal candidate will have previous experience within construction logistics transport fleet or operational administration and will be comfortable working within a forward thinking business.

Key Responsibilities:

• Managing reception duties and handling incoming calls
• Processing operational paperwork and supporting tender administration
• Assisting with transport and vehicle compliance requirements
• Coordinating vehicle inspections servicing schedules and MOT administration
• Monitoring compliance processes records and reporting requirements
• Maintaining fleet records trackers and related documentation
• Coordinating vehicle repairs defects and insurance-related claims
• Supporting subcontractor onboarding and starter documentation
• Booking training courses and managing certification renewals
• Carrying out driving licence and compliance checks
• Maintaining vehicle management systems and administrative records
• Managing office supplies and operational purchasing requirements
• Liaising with suppliers contractors clients and external service providers
• Maintaining spreadsheets shared folders and internal administrative systems

Skills & Experience:

• Previous experience in construction transport logistics fleet or operational administration highly desirable
• Strong organisational and administrative skills
• Excellent attention to detail with the ability to manage multiple tasks
• Confident using Microsoft Office particularly Excel and Outlook
• Strong communication skills with the ability to liaise professionally with stakeholders
• Experience supporting compliance or operational processes advantageous
• Ability to work independently and prioritise workload effectively