Senior Office Assistant (LO-116-26E) A.K. Warren Lab

• Overseeing the work of lower level clerical support staff.
• Performing a variety of clerical work including compiling typing proofreading recording filing and checking information for completeness and accuracy.

• Developing and maintaining tracking systems.

• Typing letters memoranda reports purchase orders forms and other material from rough drafts notes or verbal instructions.

• Taking minutes for meetings.

• Scanning laboratory records and uploading them into lab-specific databases such as LIMS

• Completing and checking records statistical data and performing arithmetic calculations.

• Receiving and responding to inquiries from the public employees contractors and vendors.

• Answering screening and directing phone calls.

• Tracking and maintaining office and laboratory supplies inventory and ordering supplies.

• Creating purchase requisitions.

• Creating and receiving documents within a purchasing management system.

• Verifying employee timekeeping for approval by supervisors and payroll processing.

• Preparing reviewing proofreading editing and finalizing a variety of reports letters documents memoranda and forms.

• Providing technical guidance to clerical personnel engaged in similar duties.

• Sorting and filing electronic and physical documents using Districts approved document management systems.

• Using computer applications to enter data into forms and templates.

• Preparing routing or coordinating pickup of mail forms and applications to ensure timely and proper processing and distribution.

• Reviewing distributing and processing monetary transactions.

• Organizing and coordinating special events.

• Performing related duties as required.

Candidates must possess:

• One (1) year of experience performing the duties equivalent to an Office Assistant II.

• Experience with timekeeping
• Support and track monthly safety inspections
• Coordinate lab coat and uniform services
• Manage stockroom checkout and inventory tracking for lab workflows
• Coordinate with vendors and oversee facility cleaning services
• Coordinate lab tours
• Administer petty cash transactions
• Maintain laboratory documents records procedures technical literature injury logs and inventory of lab keys/temporary badges
• Utilize software systems including Microsoft Office Suite DMS Maximo and LIMS

• Principles of project leadership.
• General office practices procedures and equipment.

• Correct English usage grammar spelling punctuation and vocabulary.

• Standard business letter and report typing composition formats and procedures.

• Telephone/receptionist techniques and etiquette.

• Office filing and record-keeping methods.

• Word processing spreadsheet and e-mail software.

• Basic mathematical calculations applied to business functions.

• Database maintenance and recordkeeping.

• Type 8000 keystrokes per hour (KPH).
• Perform routine clerical work including simple arithmetic calculations.

• Prepare routine correspondence.

• Learn and apply office procedures and policies.

• Exercise independent judgment within prescribed parameters.

• Operate a variety of office equipment including document copying and fax machines.

• Operate a computer and utilize software applications.

• Follow proper typing format for letters and reports.

• Proofread for appropriate English grammar and punctuation.

• Focus on the details of work content work steps and final work products.

• Organize work to react to change as situations require.

• Make business math calculations involving fractions percentages and common conversions.

• Work effectively with various employees and customers.

SELECTION PROCESS:

• All applications will be reviewed to determine if the conditions and qualifications for testing are met.
• The selection process will consist of a written test which includes a typing assessment weighted at 50% and an interview weighted at 50% and will be the same for all qualified applicants.
• Candidates must receive a qualifying score on each selection component to move forward in the selection process.
• The written exam is tentatively scheduled for Saturday May 30.
• Testing will be conducted at our main office in Whittier and interviews will take place at the A.K. Warren Laboratory facility in Carson where the position is located.
• Candidates will be notified of their results in the selection process by Human Resources via Neogov.

Please apply online at within this application period. By using the online application system you willreceive confirmation via e-mail that your application was received for this position. Resumes will not be accepted in lieu of a completed LACSD Employment Application or online application. Check your email regularly throughout the recruitment process as notifications may be sent via e-mail. Please verify that your registered email address is accurate andcurrent. To ensure proper delivery addto your contact list.