Director of Facilities & Fleet

Director of Facilities & Fleet

Position Summary

Reporting to the Chief Administration Officer (CAO) the Director of Facilities is accountable for the performance safety and long-term condition of all BGCSM facilities fleet and physical assets.

This role owns the organizations maintenance system end-to-endensuring work is planned prioritized executed and tracked across all sites. The Director leads both daily operations and long-range planning ensuring facilities and vehicles consistently support high-quality programming without disruption.

Essential Duties & Responsibilities

Facility & Fleet Performance

• Own execution of all maintenance work across facilities and fleet including preventive corrective deferred emergency and capital
• Ensure all work is prioritized completed on time and fully documented
• Build and enforce preventive maintenance schedules that reduce failures and extend asset life
• Maintain all building systems and vehicles to operating standards including required testing and compliance
• Ensure vehicles are safe reliable and program-ready at all times

Multi-Site Operations

• Oversee all facilities including Clubhouses school sites administrative offices and fleet operations
• Conduct regular inspections and ensure consistent standards across locations
• Ensure environments are safe functional and program-ready
• Oversee custodial services maintenance staff and site-level coordination

Vendors & Projects

• Select and manage vendors ensuring quality cost control and on-time delivery
• Approve and track invoices against scope and budget
• Lead execution of repairs upgrades and facility projects
• Support planning and delivery of capital projects

Capital Planning & Asset Management

• Maintain a complete asset and fleet inventory with lifecycle tracking
• Identify and track deferred maintenance with clear prioritization
• Develop and manage a multi-year capital plan
• Recommend investments based on risk usage and long-term value

Safety Compliance & Risk

• Ensure compliance with all safety and regulatory requirements across facilities and fleet
• Lead inspections and ensure timely correction of issues
• Support insurance coverage and claims related to facilities and vehicles
• Maintain documentation and readiness for audits and reviews

Budgeting & Systems

• Build and manage facility and fleet operating and capital budgets
• Track spending identify trends and adjust plans as needed
• Maintain a reliable work order system with full visibility into status and completion
• Establish and enforce standard operating procedures

Leadership

• Lead and manage the Facilities Manager and facilities function
• Manage the Board Facilities Committee and co-manage the Board Safety Committee
• Set clear expectations and ensure accountability for execution
• Partner effectively with site leaders and senior leadership

• Bachelors degree in Facilities Management Operations Construction Management Business Administration or related field preferred; equivalent experience considered.
• 57 years of facilities fleet or operations leadership experience required preferably in a multi-site environment.
• Strong knowledge of maintenance systems vendor management capital planning budgets building systems fleet operations and regulatory compliance.
• Strong communication organization leadership and problem-solving skills required.
• Valid drivers license and ability to travel between sites required.

What Success Looks Like

Facilities and fleet operate without disruption

Preventive maintenance reduces reactive work

Issues are resolved quickly and completely

Deferred maintenance is tracked and declining

Capital needs are planned not reactive