Part-Time Project Coordinator

Prefer candidate to work Tuesdays and Thursdays but schedule can be flexible. Hours can fluctuate between 10-15 hours week.

The Project Coordinator provides day-to-day project management and administrative support for a multi-stakeholder research dissemination project. This role coordinates schedules meetings deliverables documentation and partner communications so the project team stays aligned and work progresses on time.

Project coordination: Maintain project plans timelines and action-item trackers; follow up with owners to support on-time completion of deliverables.
Meeting and agenda management: Schedule recurring and ad hoc meetings; draft agendas with the project lead(s); capture notes/decisions; publish action items and next steps.
Partner and stakeholder coordination: Support communications with internal and external partners; track points of contact and engagement status.
Documentation and file management: Organize project files; maintain version control for key documents; ensure meeting notes decisions and key materials are easy to locate.
Review and approval support: Help route drafts for internal review track feedback and consolidate comments for the project team.
Light research and quality checks: Support basic desk research formatting proofreading and consistency checks for memos slides and draft deliverables.
Dissemination and event support: Assist with planning logistics for briefings workshops or convenings (virtual or in-person) including run-of-show documents participant lists and follow-ups.
Administrative support: Track tasks and other project paperwork; support preparation of routine status updates.


Qualifications:
2 years of experience in a project coordinator program coordinator or administrative project support role (research policy or nonprofit experience a plus).
Strong organizational skills and attention to detail; ability to manage multiple workstreams and deadlines.
Excellent written and verbal communication skills including clear meeting notes and professional partner correspondence.
Comfort working with ambiguity and proactively surfacing risks dependencies and schedule conflicts.
Ability to handle confidential information with caution.
Proficiency with Microsoft 365 tools (Outlook Teams Word Excel PowerPoint); experience with SharePoint and project trackers (e.g. Smartsheet Planner) preferred.
Must have strong organization skills and attention to detail. Must have excellent written and verbal communication skills including clear meeting notes and professional partner correspondence.

For consideration please submit your resume as a MS Word attachment to

The Consortium

Combining Talent with Technology

Required Experience:

IC