Canton Tax AuditorCollector I

Rate of pay at each step: ($10 - $20/hour in benefits.)
1. $25.77
2. $27.37
3. $28.95
4. $30.55
5. $32.14

General Statement of Duties:

This is a responsible and professional position in the City of Canton Income Tax Division working with extremely sensitive and confidential tax documents and data. The position involves extensive contact with tax professionals and the general public and periodic contact with other departments in the City. Duties include but are not limited to functioning as the team leader to Tax Auditor/Collector IIs assisting all taxpayers by answering tax questions preparing City tax forms arranging for the payment of tax conducting audits and filing extensions. The employee will be assigned a specific group of corporate accounts and will be directly responsible for audit and collections functions of all accounts assigned. Other related tasks may be required by the Income Tax Director and/or City Treasurer.

Minimum Qualifications:

Graduated from an accredited college or university with a major or concentration in Accounting/Finance area. Bachelors Degree required. While it is preferred previous experience and training in tax preparation and auditing is not necessarily required.

Unique Requirements/Physical Requirements:

Must be extremely trustworthy. Must be reliable responsible organized and thorough. Must have excellent interpersonal skills. Must establish and maintain effective working relationships with both public and private sector tax professionals. Must display good judgment and professional integrity. Must function efficiently under pressure and highly stressful situations. Must follow complex oral and written instructions. Mathematical aptitude and accuracy required. Needs basic knowledge of accounting principles and bookkeeping procedures. Must understand and apply Municipal Tax Code. Must understand and apply and be thoroughly familiar with Internal Revenue Code and Ohio Revised Code provisions related to municipal tax regulations and procedures.

Essential Functions:

Interacting with the public on a continual basis the Tax Auditor/Collector I must maintain the professionalism and integrity of the Income Tax Division and the City of Canton. The position is specifically charged with tax assessment collections and audit of assigned corporate and withholding accounts. The Tax Auditor/ Collector I ensures taxpayer compliance and accuracy in reporting pursuant to the provisions of the Municipal Tax Code Ohio Revised Code and the Internal Revenue Code. As the highest-ranking department auditor the individual has inherent limited supervisory responsibilities over other tax auditors. This specifically includes the responsibility of being the team leader for auditing functions and includes training and mentoring of Tax Auditor/Collector IIs. The employee receives and processes payments and backs up Auditors II receptionists cashiers and bookkeepers when necessary.

Description of Work:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

Provides answers on the phone in person and in writing for taxpayer inquiries regarding the municipal tax code filings balances refunds estimates withholdings delinquencies and audits. Answers questions and assists taxpayers with eFile and ePay electronic transactions. Assists taxpayers in preparing city tax returns reporting taxable income estimated tax and withholding tax. Verifies and updates account information using computer software. Sets up new accounts. Receives and processes payments and lock box remittances. Forwards documents and payments to cashiers office for receipting and balancing with bank and bookkeeping.

Establishes contractual terms of payment if taxpayer is deemed unable to pay tax obligation in full.

Pre-audits tax returns. Insures that all source documentation is attached to returns; W-2 1099 schedule C schedule E 1065K-1 etc. Sends written requests for source materials and schedules as needed. Checks tax returns and accompanying documents for mathematical accuracy. Notifies taxpayer or tax preparer of corrections and amendments in writing.

Collects unpaid tax balances. Negotiates acceptable terms of payment based upon the amount of tax due the taxpayers current financial circumstance departmental policy and legal statutes of limitation. Follows up with phone calls collection letters and administrative subpoenas as necessary. Skip traces delinquent taxpayers who move but leave no forwarding address. Prepares documentation for legal proceedings against uncollectible accounts and broken Payment Agreements.

Obtains tax returns from non-filers and delinquent filers. Identifies and investigates non-filers and delinquent filers through all available sources including but not limited to questionnaires U.S. Postal Service records the income tax master file City tax hard copy records the State of Ohio income tax master file rental applications code violations building permits vendors licenses community and economic development programs anonymous tips notices from other tax departments and employer W-3 reconciliations. Skip traces delinquent filers with phone calls delinquency notices and administrative subpoenas as necessary. Prepares documentation for legal proceedings against severely delinquent accounts.

Audits all tax returns in assigned account group. Reviews filings and accompanying schedules for compliance with local and federal regulations. Periodically examines the books papers records federal income tax returns etc. of employers taxpayers or persons subject to the tax for the purpose of verifying the accuracy of returns made or if no return was made to ascertain the tax due. Verifies wages deductions and withholding information on W-2s with employees payroll supervisors employers withholding accounts and other tax departments as necessary. Examines the deductions on all net profits schedules applying the ordinary and necessary standard: requests detail statements receipts or other proof for questionable deductions. Issues subpoenas compelling the production of records and conducts personal interviews and examinations as needed. Investigates and documents taxpayers age employment residency status and other such factors directly affecting reportable income and the tax or refund due. Amends returns as necessary and notify taxpayer or any adjustments in writing. Processes appropriate paperwork for amendments NOLs refunds etc.

Calculates and assesses fines penalties and interest due.

Researches and prepares accounts to be considered by the Income Tax Board of Review. Prepares status reports of delinquencies payment agreements bankruptcies prosecutions and uncollectible accounts. Performs other related duties as required by the Income Tax Director or City Treasurer.

SUBSEQUENT TO THE FILING OF THE APPLICATION ELIGIBLE CANDIDATES WILL BE NOTIFIED OF THE FORMAT LOCATION DATE AND TIME OF THE EXAMINATION.

A written examination will be administered on the following subjects: general accounting federal income tax city income tax public relations number verification reading comprehension problem solving and other related areas. You may use a non-printing calculator for this exam but you will not be allowed to use your cell phone or smart watch.

Repeating an Exam: Per OAC Rule 123: 1-9-01 an applicant who has competed in a civil service examination cannot repeat that examination or take an examination for the same classification within FOUR MONTHS from the date of the original examination unless an alternative form of examination is given or unless other standards are specified in the examination announcement.

RATING
Your name will be placed on a list of eligible candidates upon receiving a passing score. Once the list has been established your name will remain on the list for a period of one (1) year.

*DISCLAIMER*
All applicants should receive an email from confirming that their application was received. If you do not receive a confirmation email please contact Civil Service at to confirm that your application went through. Once Civil Service processes applications you will be emailed again within 5 business days. Should you not receive an email please call our office at .

IMPORTANT NOTICE TO MILITARY MEMBERS
As provided in ORC 124.23C any person who has completed service in the uniformed services who have been honorably discharged from the uniformed services or transferred to the reserve with evidence of satisfactory service and who is an Ohio resident and any member of a reserve component of the armed forces of the United States including the Ohio National Guard who has completed more than 180 days of active duty service pursuant to an executive order of the President of the United States or an act of Congress of the United States may file with the director a certificate of service or honorable discharge (DD-214 Long version) and upon this filing the person shall receive an additional credit of twenty percent (20%) of the persons total grade given in the examination in which the person receives a passing grade.
A member in good standing of a reserve component of the armed forces of the United States including the Ohio National Guard who successfully completes the members initial entry-level training shall receive a credit of fifteen percent (15%) of the persons total grade given in the examination in which the person receives a passing grade.

NOTICE OF DRUG TESTING REQUIREMENT
Pursuant to Civil Service Rules applicants are hereby advised that the position of employment being examined for will be subject to a drug test. The results of the drug test may affect the hiring status of any candidate in consideration.

NOTICE OF BACKGROUND INVESTIGATION
Be advised that candidates will be subjected to a confidential background investigation including but not limited to a criminal record check and driving record check.

ADA COMPLIANCE
Reasonable accommodation in accordance with ADA Compliance will be made available upon request to those qualified applicants in need of it in order to achieve the essential job functions as described above.

EQUAL EMPLOYMENT
All qualified applicants will receive consideration for appointment without regard to race religion color national origin sex political affiliation age type of disability or any other non-merit factor.