Part-time Administrative Assistant
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Job Location:
Lansing, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
General Summary: This position assists with the ministry of the parish by supporting the various administrative functions of a parish. This person directs these efforts with technical expertise within a framework of shared ministry and Catholic values.
Primary Duties and Responsibilities:
- Performs administrative duties for the pastor and other designated staff. Receives and places telephone calls schedules appointments types weekly petitions other types of written communication and processes mail. Greets and refers visitors to the appropriate ministers services or agencies. Prepares bulk mailings as needed.
- Prepares and produces the weekly bulletin. Gathers and edits the content and lay-out of the bulletin and completes the bulletin in time for final printing. Keeps the website updated with weekly events.
- Maintains office record-keeping and filing systems. Maintains the schedule of office hours for staff. Attends staff meetings and other meetings as requested.
- Coordinates scheduling of weddings funerals and other events with the pastor. Contacts appropriate persons involved and communicates with families regarding the procedure for services.
- Maintains a sacramental record-keeping system. Records all weddings baptisms and funerals as well as those who receive first Eucharist first reconciliation and confirmation.
- Schedules use and/or rental of the parish facilities. This would be mostly for funeral luncheons ministries and organizations during the week. Another dedicated volunteer is entrusted with weekend hall rentals.
- Provides assistance to persons in need who come to the parish. Provides charitable assistance supported by the parish and/or through referring persons to the appropriate charitable or social agencies (SVDP Food Distribution Catholic Charities Charity and Justice Commission etc.).
- Oversees the timely opening and secure closing of the office each day. Ensures that all machines are off voice mail service is on windows and doors are locked and all appropriate lights are turned off. If the last person in the building puts on alarm for Church.
- Oversees the inventory of office kitchen and worship supplies. Orders materials supplies or equipment as needed. Oversees the maintenance contracts for the parish.
- May supervise volunteers and community service workers as needed for office and other parish projects. Recruits orients trains and supports volunteers. Participates in the orientation of new employees.
- Prepares and distributes staff meeting minutes.
- Maintains Mass intention book cards and money.
- Updates parish census records on a regular basis.
- Keeps lobby and reception area neat and orderly.
- Other duties as assigned.
Knowledge Skills and Abilities:
Education: | High school graduate or equivalent. |
Experience: | Minimum of two years of experience with general administrative assistant work required. Must be able to effectively use the following types of software: MS Office 365 Google Docs Parish Database Systems learn Affinity for bulletin publishing |
Require: | Must be a practicing Catholic active in a parish and looking to grow as a disciple of Jesus. Must be bi-lingual in English and Spanish. Must be able to maintain confidentiality. |
Physical Demands: | While performing duties employee has to sit for long periods of time use hands in repetitive motion tasks and answer telephone calls. The position also requires some standing stooping and bending while filing. Employee is expected to work onsite the following schedule: (Monday 9:00 AM-12:00 PM Tuesday-Thursday 9:00-4:00 PM (Half Hour unpaid lunch) Friday 9:00- 12:00 PM Sunday 10:15 AM- 11:45 AM 1:15-1:45 PM (Sunday can be delegated if others fill in |
The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities duties and skills.
To apply for the position please submit a cover letter and resume to the online application or bring to the office by May 17th.
Required Experience:
Junior IC
