Student Employment Manager, Pathways Center Emory College of Arts and Sciences

DESCRIPTION:

Reporting to the Vice Provost the Manager of Student Employment serves as a member of the leadership team of the Pathways Center. The mission of the Pathways Center is to provide resources and experiences to Emory students and alumni to help them reach their full potential. The vision is to serve as a national model for higher education in seamlessly preparing students for and connecting them to local national and global internships; graduate and professional school; post-graduate fellowships; full-time employment. The Center also serves as a single hub for recruiting Emory talent attracting top employers in every industry locally nationally and globally.

The Manager of Student Employment provides strategic leadership operational oversight and compliance management for a centralized student employment program serving undergraduate students on the Atlanta campus. This role is responsible for building and managing a comprehensive student employment ecosystem that advances experiential learning supports career readiness ensures regulatory compliance and promotes equitable access to employment opportunities.

The Manager leads the integration of Federal Work-Study (FWS) and non-FWS employment into a unified institutional model aligning systems policies and stakeholder engagement across the university.

• Strategic Leadership & Program Development
  • Designs and implements a university-wide student employment strategy aligned with institutional priorities in experiential learning and career readiness.
  • Centralizes undergraduate student employment (FWS and non-FWS) under a unified operating model.
  • Partners with the Pathways Center to integrate student employment into the student lifecycle beginning pre-matriculation.
  • Develops a multi-year roadmap including pilot campus rollout and optimization phases. Operations & Program Management
  • Oversees end-to-end student employment lifecycle: job creation posting hiring onboarding timekeeping and payroll in collaboration with Human Resources.
  • Standardizes job classifications pay bands and skills-based tiers.
  • Ensures efficient hiring workflows and reduce onboarding friction for students and departments.
  • Supervises Student Employment Systems Specialist and student staff.
  • Manages hybrid service delivery (in-person and digital) within the Pathways Center. Compliance & Regulatory Oversight
  • Ensures compliance with: Federal Work-Study regulations (U.S. Department of Education);Wage and labor laws (FLSA); IRS requirements (tax withholding FICA exemptions); andbEmployment eligibility (I-9) FERPA and workers compensation.
  • Establishes audit-ready processes for timekeeping earnings tracking and documentation.
  • Develops and maintains a comprehensive Student Employment Policy Manual.
• Financial & Resource Management
  • Oversees financial model including FWS funds institutional subsidies and departmental contributions in collaboration with the Office of Financial Aid and Finance Planning and Administration
  • Monitors payroll cost centers and budget allocations.
  • Develops 3-5 year financial projections and sustainability plans.
  • Ensures effective utilization of FWS funding and institutional resources.
• Technology & Systems Integration
  • Leads implementation and optimization of student employment technology ecosystem including: Job platforms (e.g. Handshake); Applicant tracking systems; Student information systems (e.g. PeopleSoft/OPUS); and Timekeeping and payroll systems.
  • Ensures systems support real-time earnings tracking compliance monitoring and reporting.
  • Partners with IT and HR to maintain data integrity and integration across platforms.
• Equity & Student Experience
  • Develops strategies to ensure equitable access to student employment opportunities.
  • Monitors and addresses disparities in hiring pay and participation.
  • Promotes inclusive hiring practices and supervisor training.
  • Integrates career readiness competencies and learning outcomes into student roles.
  • Enhances student retention and engagement through meaningful employment experiences.
• Stakeholder Engagement & Governance
  • Serves as primary liaison to key stakeholders including Human Resources Financial Aid Payroll academic departments Campus Life General Counsel IT and ISSS.
  • Establishes and leads a cross-functional governance or implementation committee.
  • Builds partnerships with community employers for off-campus opportunities.
  • Represents the university in FWS audits and external engagements.
• Assessment Reporting & Continuous Improvement
  • Defines and tracks key performance indicators: including student employment participation rates FWS utilization time-to-hire/onboarding student retention correlations compliance incidents and supervisor and student satisfaction.
  • Delivers quarterly reports to leadership and annual briefings to the Provost.
  • Leads continuous improvement initiatives based on data and stakeholder feedback.
  • Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• This position is foundational to establishing a best-in-class student employment model that advances institutional goals in student success workforce readiness and operational efficiency.
• The Manager will shape how students engage in meaningful work experiences while ensuring institutional compliance and financial stewardship

Core Competencies:

• Strategic planning and systems thinking
• Regulatory and compliance expertise
• Cross-functional leadership and influence
• Operational excellence and process design
• Commitment to equity and student success
• Data-informed decision-making

MINIMUM QUALIFICATIONS:

• Bachelors degree and six years of progressive leadership experience in higher education administration student employment HR or workforce development or an equivalent combination of education training and experience.
• Masters preferred in higher education public administration HR or related field.
• Demonstrated experience managing complex programs involving compliance finance and operations.
• Knowledge of Federal Work-Study and student employment regulations.
• Experience working across multiple stakeholders in a decentralized organizations.

PREFERRED QUALIFICATIONS:

• Experience building or centralizing student employment programs; familiarity with higher education systems (e.g. Handshake PeopleSoft Kronos); background in career services experiential learning or student success initiatives; and strong data analytics and reporting skills.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.