Job Title: Child Nutrition Meal Application Specialist (Bilingual Required)

Wage/Hour Status: Non-Exempt

Reports to: Child Nutrition Director Pay Grade: Secretary

Days Worked: 183

Dept. /School: Child Nutrition Department Date Revised: 04/28/26

PRIMARY PURPOSE:

Facilitate the efficient operation of the student nutrition office meal benefit application and verification process for the district and provide clerical services to the office.

QUALIFICATIONS:

Education/Certification

High school diploma or GED required

Valid TX Drivers License required

Special Knowledge/Skills:

Proficient skills in typing word processing and file maintenance

Effective communication and interpersonal skills

Basic math skills

Basic knowledge in Microsoft Systems

Bilingual Spanish Required

Preferred Experience:

Minimum three years of successful secretarial or clerical experience preferably in a related field or equivalent Child Nutrition experience in a public school district that processes meal applications.

MAJOR RESPONSIBILITIES AND DUTIES:

1. Keep informed and comply with all state and district policies and regulations.
2. Serve as the receptionist; greet and route visitors to the Child Nutrition Office.
3. Responsible for the organization management and maintenance of the Meal Benefit Program.
4. Serve as the contact person for the Meal Benefit Program for the public and the schools.
5. Process all eligibility determinations for meal benefits and follow-up with incomplete applications according to departments guidelines. This includes:
6. Receive check for completion scan and verify all meal benefit applications daily. Maintain application files by batches.
7. Download and process online applications batches several times a day.
8. Provide assistance to the public when completing online applications on-site.
9. Process all homeless foster and migrant applications daily per districts liaison request.
10. Responsible for notification of Meal Benefit Status to households applying for meal benefits.
11. Process and manage direct certification list monthly and match siblings accordingly.
12. Assist Student Nutrition Director with preparation and distribution of the required public release yearly annual application mailing.
13. Responsible for the verification of applications according to USDA/TDA regulations.
14. Assist parents with school Café accounts and answer questions about student accounts.
15. Assist in entering weekly orders for department.
16. Maintain records pertaining to training hours for the department.
17. Serve as back-up for the Child Nutrition Secretary.
18. Assist parents staff with questions through phone email or in person. Provide courteous and prompt response.
19. Attend Region 10 required trainings on free and reduced applications verification etc. as needed and assigned.
20. Work districts pre-k round up yearly in July to process applications.
21. Assist at school cafeterias as needed and assigned by Child Nutrition Director.
22. Maintain confidentiality of information.
23. Assist with new employee interviews and onboarding as needed for department.
24. Perform any other duties as assigned by Child Nutrition Director.

Professional Development

• Complete a minimum of 6 hours of required Continued Education/Training annually.

EQUIPMENT USED: Computer printer scanner copier calculator multi-line telephone postage machine folding machine and fax

WORKING CONDITIONS

Mental Demands:

Ability to read write and comprehend instructions and know methods of effective communication skills.

Ability to operate a computer

Physical Demands:

Frequent repetitive hand motions

Frequent prolonged use of computer

Frequent light lifting

Occasional heavy lifting bending stooping kneeling driving of a vehicle

Environment:

Normal office environment

Numerous phone calls

Subject to frequent interruptions

Subject to frequent deadlines

Requires travel throughout district

Subject to temperature extremes

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies this institution is prohibited from discriminating on the basis of race color national origin sex (including gender identity and sexual orientation) disability age or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g. Braille large print audiotape American Sign Language) should contact the responsible state or local agency that administers the program or USDAs TARGET Center at (voice and TTY) or contact USDA through the Federal Relay Service at .

To file a program discrimination complaint a Complainant should complete a Form AD-3027 USDA Program Discrimination Complaint Form which can be obtained online at: from any USDA office by calling or by writing a letter addressed to USDA. The letter must contain the complainants name address telephone number and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

mail:

U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue SW

Washington D.C. 20250-9410; or

fax:

or ; or

email:

This institution is an equal opportunity provider.

Required Experience:

IC