Executive Assistant (Administrative Support III)

A career with Johnson County Government is more than just a job it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values we provide excellent public service seeking always to improve ourselves and our organization. We offer wonderful benefits retirement plans wellness incentives a great organizational culture and much more! If youre searching for something more than just a job something akin to a calling then consider the challenge and opportunity of being a member of Johnson County Government!

Are you seeking an employer to support your professional growth Then you should join the team at Johnson County Wastewater. Additional opportunities exist for you to learn additional skills and development in your career at Johnson County awesome benefits and competitive wages also important to you Johnson County has you covered! Our benefit package includes medical dental vision short and long term disability retirement and flex spending as well as access to many discounts and services. This job will remain open until filled

Essential Duties:

• Uses spreadsheets or databases to organize information and produce standard reports; prepares a variety of complex disbursement forms (e.g. check requests travel forms cash sheets and journal entries) for routing and approval; compiles and maintains reports and financial statements; greets visitors maintains and administers appropriate safety procedures in secured environments.
• Sets up accounts; reconciles ledgers; gathers data for use by others in preparing budget; prepares a wide variety of accounting forms; reconciles daily receipts or accounts receivable/payable; identifies discrepancies and makes corrections; collects required documents; prepares expense vouchers and/or invoices.
• Verifies request for goods and services against County contracts and funding sources; orders goods or services and follows-up/resolves discrepancies and ensures delivery; ensures appropriate routing and approval of purchase requests.
• Establishes modifies and maintains a system for tracking the progress of work that is the responsibility of senior management; trains and orients new employees; provides and explains relevant policies and procedures; composes routine correspondence on behalf of senior management.
• Schedules and cancels appointments; maintains calendars; schedules rooms for classes meetings and conferences; coordinates audio visual and training equipment; performs/coordinates several administrative functions including tasks to support department/agency leadership and governing boards (e.g. records management reception); types complex documents of a technical nature; proofreads for spelling and grammar; uses multiple software applications to prepare information.
• Conducts tasks associated with payroll processing such as verifies timesheets finds researches and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems and provides training to new users; coordinates Family and Medical Leave according to policies procedures and guidelines.

High school diploma or equivalent and two years of administrative support experience are required. May require KS/MO drivers license depending on department or agency.

Executive-level administrative support experience handling confidential and sensitive documents and information and an Associates Degree in Business Administration or relevant field is preferred.

Experience can substitute for education. Education can substitute for experience.

Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.

Physical Environmental and Special Working Conditions:

All County employees may be called upon to assist other departments/agencies in a declared emergency situation.