Summer Clerical Support Summer Discovery Academy

Anticipated Opening - Position is contingent on funding and student enrollment!

School Spring #5704743

Title of Position: SUMMER CLERICAL SUPPORT

SUMMER DISCOVERY ACADEMY

Work Year: July 6 2026 - July 30 2026

Monday - Thursday

7:30 am to 12:00 pm - Nettle Middle School

Trainings in June - Dates TBD

Effective Date of Employment: Immediately Upon Appointment

Salary: Your Contractual Hourly Rate(if for any reason the candidate selected does not complete the appointment compensation will be prorated based upon time served)

Organizational Relationship

Or Line of Authority: Director of Out-of-School Time Programming

In Collaboration with the Offices of Title I and Title III

Statement of Duties:

Perform all clerical duties required of the summer programs within your assigned building and/or assigned Coordinator including but not limited to:

• Display strong positive communication and interaction skills when dealing with co-workers students administrators parents/guardians visitors and/or the community.
• Display ethical and professional behavior in communicating and working with staff students and community members.
• Exercise considerable discretion in the management of and protection and release of confidential information of both student and staff and in the interpretation and administration of policies and procedures.
• Manage enrollment data for the Summary Discovery Academy.
• Liaison with the HPS Transportation Department.
• Recruitment calls to parents; answer telephone inquire as to absences daily.
• Address parent questions.
• Provide student identification labels with accurate information about group and bus numbers.
• Create teacher room labels and attendance collection systems.
• Maintain data reports in Excel or Google Sheets and share with staff
• Inventory of purchased school supplies books and equipment - Pre and Post.
• Archive student applications and emergency information.
• Update schedule and student/teacher assignments.
• Communicate with assigned nurses.
• Prepare weekly payroll for personnel.
• Provide teachers with ongoing updated student information.
• Maintain permission forms and application forms; knowledge of daily logistics.
• Perform all other general duties as indicated by the Superintendent of Schools and directives of the Superintendent of Schools or his/her designee and policies of the Haverhill School Committee.

Qualifications:

• Ability to work on computer laminator copiers printers generate Excel Spreadsheets Google Docs and to perform clerical work with little supervision.
• Perform data entry and word processing at a computer workstation. The data entry will include: daily student attendance; daily staff attendance; current enrollment data; student information; pre and post test results; other data as required.
• Such alternatives to the above qualifications as the Director of Out-of-School Time Programming and/or her/his designee may find appropriate and acceptable.