L&I DOSH Compliance Administrative Assistant 4 (AA4)

State Of Washington

Job Location:

Tumwater, WA - USA

Yearly Salary: $ 54504 - 73284

Posted on: 10 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Our Mission:Keep Washington Safe and Working!
Our Values: Customer Focus One L&I Respect Diversity Equity and Inclusion Learning and Growth Reliability

Be the Operational Backbone of a Statewide Safety Program

Are you the kind of person who thrives on keeping complex operations running smoothly Do you bring exceptional organization professionalism and communication skills to everything you do If you enjoy balancing multiple priorities solving problems independently and supporting a mission-driven team this could be the role for you.

The Division of Occupational Safety and Health (DOSH) Compliance is looking for a highly organized and motivated Administrative Assistant 4to provide critical administrative support to statewide leadership and staff across Washington.

This is far more than a traditional administrative role. Youll serve as a trusted partner to executive leadership coordinate high-level operational activities manage sensitive and confidential information support budget and travel processes and help ensure statewide compliance operations function efficiently every day.

Who Were Looking For

Were seeking someone who combines strong technical administrative skills with a positive dependable and service-oriented approach.

The ideal candidate is:

Exceptionally organized and detail-oriented
Able to work independently with minimal supervision
Skilled at multitasking and managing competing priorities
A strong communicator who can interact professionally with a wide variety of people
Known for a strong work ethic and follow-through
Comfortable handling confidential and sensitive information
Adaptable resourceful and calm under pressure
Proficient in Microsoft Word and Excel
Strong verbal and written communication skills

Learn more about DOSH here:50 Years of DOSH

Duties

In this dynamic role you will:

Provide executive-level administrative support to DOSH Compliance leadership
Manage calendars schedules assignments and statewide coordination efforts
Communicate professionally with managers staff and external customers
Draft edit and review correspondence and reports
Track program spending and assist with budget-related activities
Coordinate travel processes and reimbursement documentation
Serve as a resource on administrative procedures policies and systems
Maintain confidential and sensitive information with discretion and professionalism
Support special projects and help solve operational challenges as they arise
Utilize Microsoft Word Excel SharePoint and other systems to organize and manage work efficiently
Provide bilingual Spanish/English support to employees and customers as needed
And much more!

Why Join L&I

At L&I the work you do matters. Youll join a team dedicated to protecting the safety and health of workers across Washington State while working in a collaborative and supportive environment where your contributions are valued.

This position offers:

Meaningful public service work
Opportunities to work independently and take ownership of important processes
Variety in daily responsibilities
Professional growth and development opportunities
A supportive and mission-focused team environment

We value our employees and their work-life balance by encouraging flexible schedules. This position can be offered with a flexible schedule (4/10s 9/80s 5/8s etc.) once fully trained and approved by management.

Qualifications

REQUIRED:

Proficient with specific software programs such as MS Word Excel SharePoint PowerPoint.
The ability to take action to learn and grow.
The ability to take action to meet the needs of others.

And one of the following:

Four years of progressively responsible clerical office or administrative experience

A bachelors degree in business administration public administration or a closely related field

One year as an Administrative Assistant 3 or two years as an Administrative Assistant 2

Equivalent education and/or experience

DESIRED:

Bilingual or multilingual skills are highly desirable. When hired as bilingual after passing an assessment of your ability to write and speak fluently employees with bilingual responsibilities receive a 5% increase in pay.

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate your combination of knowledge skills and abilities demonstrated using an intentional equity lens.

See all of our current L&I DOSH position openings here: Current L&I DOSH open positions

Supplemental Information

Things You Need To Know

State employees who meet the qualifications will become eligible for a generous retirement package at the end of the employees career. Click on the Benefits tab to learn more.

At L&I your voice addition L&I is a diverse state agency dedicated to the safety and health and security of Washingtons 3.3 million workers. Take a look at thisbrief video and learn more about why L&I is an employer of choice.

Application process

We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you it is in your best interest to identify the knowledge skills and abilities that address the mandatory and desirable qualifications described in the announcement.

Please include the following documents with your application:

Acover letterdescribing specific qualifications.
A currentresumedetailing applicable experience and education.
A list of at least three professional references with current telephone numbers.

Background Check Notice:

Prior to a placement in this position a background check including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

For positions requiring travel you must have a valid unrestricted drivers license and have insurance if driving a privately owned vehicle on state business.
This position is represented bytheWashington Federation of State Employees (WFSE).
Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.

Did You Know

Washington isAmericas Top State to live play and work according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.

In addition to offering a positive balance between life and work L&I provides one of the most competitive benefits packages in the also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules.L&I is a diverse state agency dedicated to the safety and health and security of Washingtons 3 million workers.

Veterans Preference

Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy) NGB 22 or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information contact L&Is.

Diversity Equity and Inclusion Employer

L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

We believe in the importance of recognizing the value each of us contributes to the success of the agency mission. Having a diverse workforce is this agencys greatest source of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures to provide the best customer service.We are committed to building a diverse and inclusive workplace for everyone and we strongly mean everyone.

The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process or those needing this announcement in an alternative format may call . TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

For more Information

If you have any questions regarding this job posting program or the agency please contact the recruiterLori Hensin (she/her/hers) at.

Required Experience:

Junior IC

DescriptionOur Mission:Keep Washington Safe and Working!Our Values: Customer Focus One L&I Respect Diversity Equity and Inclusion Learning and Growth ReliabilityBe the Operational Backbone of a Statewide Safety ProgramAre you the kind of person who thrives on keeping complex operations running smoot...