Procurement & Supply Specialist 1

The Opportunity:The Procurement & Supply Specialist 1 will provide fiscal support in the area of Purchasing under the general supervision of the Associate Director of Business Operations. This position operates in a fast-paced environment handling a high volume of incoming documents and performing a variety of purchasing functions. This position will support the campus community to procure supplies services materials and equipment issue bids and awards contracts within dollar limitations assigned by the purchasing authority in support of the Institution. The position is necessary to ensure that State requirements are being followed to procure the goods and services in support of the institutions mission. This position is also essential for effectively working with vendors and college staff to resolve purchasing items and related issues.

This is a full-time classified position working 40 hours per week 12 months per year. This position works for the Business Office on the main campus located in Mount Vernon Washington.

• Equitable student outcomes in access achievement and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• Support for innovative teaching learning and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural suburban and urban lifestyles.
• Friendly supportive and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health dental vision and retirement plans to meet your current and future needs.

Procurement Related

• Assists campus community in identifying needed commodities and services determines appropriate course of action/procurement including but not limited to competitive bids sole source acquisitions requests for proposal or direct negotiations;
• Reviews and prioritizes requests in accordance with approved guidelines;
• Performs ongoing communication between campus staff and suppliers to ensure goods and services are delivered in accordance with contract requirements and prices remain competitive;
• Researches for new sources of supply; locates and contacts vendors and suppliers;
• Participates in discussions to correct supplier performance price adjustments or contract termination;
• Meets with supplier representatives and campus customers to resolve purchasing issues;
• Initiates change orders and supplemental agreements for goods and services;
• Verifies shipments by checking purchase orders against the suppliers quotes and the shippers packing list and parts received.

• Ensures that all records are maintained and updated for the following: Vehicle Registrations Procurement Cards All documents related to procurements and Disposal Records;
• Assists with Physical Inventory and Asset Entry into Tracking Systems;
• May prepare Items for Proper Disposal.

• Represents Institution as an attendee at trade shows purchasing conventions and Council meetings;
• Reviews trade publications to stay current with market trends;
• Represents Institution with Group Purchasing Organizations;
• Communicates with suppliers to stay current with industry developments;
• May serve on multi-agency client committees to evaluate input relative to specification development and contract award;
• May serve as a point of contact for the office greeting and assisting staff and students as they enter.

• Performs other work as required.

• Skagit Valley College policies and procedures related to purchasing principles;
• State of WA policies and procedures related to purchasing functions.

Skills:

• Microsoft Office Suite particularly Excel or similar programs;
• Strong oral and written communication skills;
• Strong time management skills;
• Demonstrated ability to work effectively with diverse groups;
• Effectively organize multiple assignments.

Ability to:

• Manage multiple purchase requisitions and orders including tracking and reporting;
• Assist with maintaining appropriate and accurate levels of inventory;
• Work with agencies and vendors regarding purchasing operations;
• Analyze purchasing contracts requisitions and orders;
• Effectively organize multiple assignments;
• Work independently;
• Handle confidential information appropriately;
• Work effectively as a member of a team;
• Adapt easily to changing business needs conditions and work responsibilities;
• Respond to difficult situations.
  

Minimum Qualifications:

• A high school diploma or GED equivalency and three years of full-time purchasing experience;

OR

• An Associates Degree and one (1) year of full-time purchasing experience;

OR

• A combination of education and experience which is equivalent to five (5) years of full-time experience;

AND

• Demonstrated ability to develop and maintain a collaborative team environment;
• Demonstrated ability to prioritize tasks and develop and implement improvements;
• Strong oral and written communication skills;
• Demonstrated ability to work with diverse groups of individuals at all levels of the college.

• Education and/or experience in governmental or non-profit purchasing;
• Washington State Community College experience.

Salary and Benefits:

• Salary is based on Range 41 Step A $3558 per month with periodic increments to $4632 per month. Starting salary may be dependent on education qualifications and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement medical and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at Deadline:Priority screening will begin after May 17 2026. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.
  
  Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
  
  Priority Screening Date: May 17 2026
  Interviews with Committee: TBD
  Finalist Interviews: TBD
  Anticipated Start Date: July 1 2026
  
  Application Procedure:
  To be considered for this position applicants must:
  1. Meet the minimum qualifications and;
  2. Submit a complete application to the online recruitment system at includes the following:
     • The online application which includes answers to all supplemental questions and contact information for at least three (3) professional references;
     • A current resume; (Attachment: Resume);
     • A letter of interest addressing the minimum desired qualifications and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).
  In order to be considered for the position you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
  
  Conditions of Employment:
  • Prior to employment a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
    
    Additionally pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employer. By law post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
  • In the interest of providing a healthy safe and secure educational and work environment and in order to meet the requirements of federal legislation it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
  • If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
  • This classification is included in the classified staff bargaining unit represented by the Washington Public Employees Association WPEA.
  
  Application Assistance:If you have questions about the position or require special accommodation you may contact Human Resources at Monday through Thursday 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at by the application closing date.
  
  For questions regarding the online application system you may call NEOGOV Applicant Tech Support at from 8:00 am to 5:00 pm Pacific Time. For best results apply using one of the following browsers supported by NEOGOV: Google Chrome Mozilla Firefox Safari Microsoft Edge and later versions of Internet Explorer.
  
  SVC Annual Security Report:The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies procedures and statistics on certain crimes including hate crimes domestic violence dating violence stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling or by accessing the Report at: Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.
  
  Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race color creed religion national origin sex sexual orientation and/or gender identity pregnancy genetic information age marital status disability honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies contact Carolyn Tucker Vice President of Human Resources/EEO 360.416.7794 or . For inquiries regarding sexual misconduct compliance contact Title IX Coordinator Sandy Jordan 360.416.7923 or . Mailing address: 2405 E. College Way Mount Vernon WA 98273.