SECRETARY IV (SR-18) [2 vacancies]
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Job Location:
Monthly Salary:
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Information
- THIS JOB POSTING WILL CLOSE ONCE 35 APPLICATIONS ARE RECEIVED OR ONCE ALL VACANCIES HAVE BEEN FILLED.Apply your secretarial skills to make an impact today!
The Department of Human Resources (DHR) is seeking to fill two Secretary IVpositions in Honolulu:- There is one full-time permanent vacancy with the Civil Service Commission. This position provides secretarial administrative and reporting services to the Commission and Administration to the Department of Human Resources.
- There is one anticipated full-time temporary (limited-term appointment LTA) vacancy within the Administration Division. This position serves as a trusted personal assistant providing secretarial services to the Assistant Director of Human Resources.
What You Will Do
General duties and responsibilities of a Secretary IVinclude but are not limited to:- Organizing and coordinating matters that require executive attention; Searches files to assemble background materials and information for the executives action or decisions.
- Communicate information to the public to internal City Departments or others based upon knowledge of departmental functions organization regulations and managers thinking and attitude.
- Taking and transcribing notes of meetings and conferences and preparing summary minutes.
- Reading incoming emails postal mail and answering routine correspondences.
- Create written correspondence from oral or written instructions.
- Screening callers/visitors and making appointments for the manager.
- Keeping records of expenditures and draft budget requests.
- Responding and assisting callers in a wide variety of inquires requiring knowledge of numerous City Departments.
- May supervise clerical employees by scheduling assigning and reviewing their work.
- Maintain confidentiality with sensitive information.
**Salary rate commensurate with applicable experience pending approval**
Enjoy excellent employment benefits including generous time off (up to 21 vacation days 21 sick leave days and holidays) comprehensive health coverage retirement plan career development and much more! View details about all our available benefits by clicking on the Benefits tab at the top of this posting or visiting today and take the first step toward a lasting career!
Additional Job Information
HIRING PROCESS:
- Applications will be reviewed for minimum qualification requirements on a first come first served basis with notification of results to be sent via email.
- Qualified applicants will be referred for an interview shortly after application submittal and will be contacted for interviews via phone or e-mail.
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- addandto your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualification Requirements
At time of application you must be a citizen national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school.Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Five (5) years of secretarial stenographic or substantive clerical experience.
Applicable Skills Needed
- Knowledge of: office practices and procedures; principles and capabilities of word processors and microcomputers; filing methods and systems; grammar spelling and word usage use of standard office equipment; principles and practices of supervision.
- Ability to: understand and effectively use word processing and other software applications; give and follow oral and written instructions; understand and interpret laws ordinances rules and regulations; summarize and brief materials; type and/or key/input information accurately; transcribe notes accurately; and deal tactfully and effectively with employees and the public.
LICENSE REQUIREMENT:
Possession of an appropriate valid drivers license as required.
Examination Process
If you qualify for the position your name will be eligible for consideration for current vacancy/vacancies and future job openings with this job title. Screening will be based on the education experience and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.
