Administrative Assistant School of Nursing (IN-HOUSE ONLY)

About Golden West College

Located in the coastal community of Huntington Beach Golden West College is regarded as one of the most beautiful campuses in Southern California. The college is highly regarded for academic quality and its earliest years the college was recognized for its pioneering leadership in designing learning-centered programs and services for its student body and continues that tradition to this day.

Golden West College (GWC) has an unwavering commitment to quality education; equitable outcomes; inclusive practices; and racial ethnic and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative students employees and community populations. Currently our college enrolls approximately 11000 students per term; 34.2% are Latinx 31.8% are Asian 22.4% are White 1.8% are African American 0.5% are Native Hawaiian or Pacific Islander and 4.8% are multiracial. GWC is an officially designated Hispanic-Serving Institution (HSI) and an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). GWC engages in regular professional development opportunities and partnerships so that we can best serve disproportionately impacted groups. Activities and connections include GWCs partnership with student and employee involvement in organizations like Puente Student Veterans and Gay Lesbian Alternative Straight Alliance (GLASA); a robust District Ally training program including UndocuAlly (undocumented students) SafeZone (LGBTQ) Vet Net (veterans) and Ability Ally; and other equity minded programs; and a full calendar of culturally responsive events.

D.E.I.A - Diversity Equity Inclusion and Accessibility

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students employees and community populations. Please visit the links below to learn more information about GWC:

• Mission Vison and Values
• GWC Strategic Plan 2025-2029
• GWC Employee-Student Demographics
• Student Equity and Achievement Program

The Golden West College School of Nursings mission is to provide accessible affordable and intellectually stimulating education that results in the students successful completion of the nursing program. The nursing program offers an affordable and accessible pathway to a fulfilling career as a Registered Nurse in a variety of medical and healthcare settings. The School of Nursing program leads to an Associate Degree in Nursing and qualifies the graduate the eligibility to sit for state licensure to become a Registered Nurse.

Knowledge and Skills
1. The position requires in-depth knowledge of office practices procedures and equipment including the design and organization of filing systems and letter and report writing.
2. Requires a working knowledge of computer- based software programs that support this Administrative Assistant level of work including but not limited to word processing spreadsheet presentation graphics desktop publishing special applications used by the organization unit and data entry onto custom databases.
3. Requires basic skill at facilitating small group problem-solving processes.
4. Requires enough math skills to perform financial numeric and other record keeping.
5. Requires enough knowledge of proper English usage grammar spelling and punctuation to prepare professional correspondence and reports.
6. Requires enough human relations skills to work cooperatively with diverse teams convey technical information solve problems and exercise sensitivity when dealing with internal and external customers and convey technical concepts

Abilities
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to accurately take and transcribe notes and/or meeting minutes/ recollections.
3. Requires the ability to learn interpret explain and apply knowledge of District college and department organization operations programs functions special terminology used in the organization unit and labor agreements to relieve an administrator or program director of a variety of administrative details.
4. Requires the ability to learn and apply knowledge to support development processes to know recording and monitoring master calendar and school schedules interpret budget information and processing payroll transactions.
5. Requires the ability to prepare spreadsheets graphs and charts.
6. Requires the ability to learn about basic budgeting and of information systems used by the District within a reasonable time frame. Requires the ability to plan organize and prioritize work in order to meet schedules and timelines.
7. Requires the ability to maintain confidentiality of private and sensitive information.
8. Requires the ability to communicate with parents students staff and the public using patience and courtesy and in a manner that reflects positively on the department college and District.
9. Requires the ability to maintain productive and cooperative working relationships with others.

Physical Abilities
1. The general physical demands working conditions and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act (ADA) and Californias Fair Employment and Housing Act (FEHA) the District shall engage in a timely good faith interactive process with employees or employment applicants who are requesting or are in
need of reasonable accommodations and provide reasonable accommodations for employees or employment applicants who because of their disability are limited in or unable to perform one or more of the essential functions of their job in accordance with
applicable state and federal law

Education and Experience
The position requires one year of post-secondary education in a business profession and three years of experience in an administrative support capacity.
An Associates degree is preferred and will substitute for some experience.
Or any combination of education and experience which would provide the required equivalent qualifications for the position.
AND
Demonstrated evidence of responsiveness to and understanding of the racial ethnic disability gender identity sexual orientation socioeconomic academic and cultural diversity within the community college student population including students with different ability statuses (e.g. physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom

Licenses and Certificates
May require a valid driver license.

Working Conditions
Work is performed indoors where minimal safety considerations exist.

This job specification describes the general nature of the work performed representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities duties work.

This is an IN-HOUSE ONLY full-time 12-months per year classified position. This position is grant funded continuation of this position is contingent on funds available in the grant. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm with the flexibility to occasionally work extended hours and/or weekends if necessary to meet the departments needs. The effective date of employment will be arranged with the supervisor. The District provides medical dental and vision insurance for the employee and eligible dependents and life insurance for the employee.

Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

ATTENTION:Before applying please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions please contact HR Recruitment at or .

Application Requirements

To be considered for employment you must submit a complete application packet at by the application deadline:11:59 PM Tuesday May 26 2026.

Incomplete applications application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. A Current Resumeof professional and educational background and experience.
3. A Cover Letterdetailing your experience related to the role.
4. Responses toSupplemental Questions(Please provide clear and detailed responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume put see resume or N/A or leave blank).

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing or by calling 714.438.4716.

Pay Philosophy

Coast Community College District through policies practices and other benefit programs delivers a fair and equitable total compensation program that promotes equal employment opportunity inclusion and workforce general it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.(Salary Range EE-115)

Benefits

This position is eligible for the following benefits. Please visit the benefits tab above for additional information.

• Generous medical dental vision and life insurance plans for employees and dependents
• 21 paid holidays
• Cumulative sick leave
• Paid vacation
• Longevity salary programs
• PERS/STRS retirement plans
• Deferred compensation/457 plans
• Employee Assistance Program

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies procedures and Title IX. (Reference: BP/AP 5910 )
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students staff administrators and faculty thrive. Individuals interested in advancing the Districts strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidates expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators/managers faculty and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness promotes mutual understanding and respect and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race color sex gender identity gender expression religion age national origin ancestry sexual orientation marital status medical condition physical or mental disability military or veteran status or genetic information. The Coast Community College District is a multi-college district that includesCoastline Community CollegeGolden West CollegeandOrange Coast College.

Coast Community College District Title IX

For more information on Title IX clickhere