Executive Assistant

About the City of Bremerton

Nestled along the shores of the Puget Sound and just a scenic ferry ride from Seattle the City of Bremerton offers an exceptional blend of career opportunity and quality of life. From the vibrant Harborside districtfeaturing the Kitsap Conference Center waterfront hotels dining and the Port of Bremerton Marinato the creative energy of the Bremerton Creative District and Quincy Square theres something here for everyone. Enjoy local attractions like the Puget Sound Navy Museum stroll the waterfront Bremerton Boardwalk or relax at Harborside Fountain Park. Cross the iconic Manette Bridge to explore charming shops and cafés or unwind at Evergreen Rotary Park. Outdoor enthusiasts and golfers alike will appreciate the city-owned Gold Mountain Golf Course while arts and culture thrive at venues like the Admiral Theatre and events such as the Bremerton Blackberry Festival. With its strong sense of community natural beauty and growing opportunities Bremerton is an ideal place to build your career and make a lasting impactexplore our openings and discover your future here.

The Executive Assistant to the Mayor provides high-level administrative and operational support to ensure the efficient and effective functioning of the Mayors Office. This position manages executive workflows coordinates priorities and facilitates clear timely communication between the Mayor City departments external partners and the community. Under the Mayors direction the Executive Assistant supports the Mayors strategic initiatives projects and events. The Executive Assistant may be asked to perform Public Information Officertype functions including responding to information requests and coordinating clear consistent communications that incorporate input from departments and community stakeholders to ensure accurate consistent and transparent messaging.

(Note this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.)

• Manages daily operations of the Mayors Office including drafting and responding to correspondence tracking deadlines and ensuring clear consistent communication across departments and the community.
• May be asked to perform Public Information Officer related tasks as necessary and requested by the Mayor
• Researches and gathers information from internal and external sources including government agencies government officials staff and community stakeholders; analyzes collected data and provides informed recommendations to the Mayor.
• Receives and responds to inquiries requests concerns and complaints and directs individuals to the appropriate department or resource as needed.
• Composes various correspondence and reports for public members Councilmembers department directors and key stakeholders.
• Maintains accurate and updated electronic record system for the Office of the Mayor.
• Coordinates the Boards and Commission application screening process collaborating with various departments and committee members.
• Manages the Mayors calendar and scheduling coordinates appointments meetings and conferences and arranges travel logistics.
• Provides professional tactful and courteous service to the public elected officials and City employees that will involve complex and/or sensitive situations.
• Assesses communication needs and develops appropriate materials (e.g. flyers notices news releases intranet content) to support City initiatives events and meetings.
• Coordinates and facilitates communication across City departments media outlets and external government and partner agencies.
• Serves as a liaison to community groups boards and committees as directed.
• Represents the Mayors Office as assigned in interactions with the public community organizations government agencies and stakeholders to support City priorities and maintain positive relationships.
• Assists in the development tracking and administration of the Mayors Office budget.
• Builds and maintains effective professional working relationships with elected officials executive leadership and City staff; exercises sound judgment discretion and political awareness in all interactions.
• Utilizes office technology and systems (e.g. document management communication platforms and standard office software) to efficiently produce work manage information and support executive operations.
• Maintains strict confidentiality of sensitive privileged and political information; exercises discretion and professionalism in handling personnel matters executive communications and records.
• Demonstrates initiative sound judgment and accountability in managing priorities anticipating needs and independently resolving issues to support the Mayor and the City.
• Manage communications prioritize requests handle confidential information and decide what needs the Mayors attention versus what can be resolved at the executive assistant level.

Minimum Qualifications

Equivalent combinations of education and experience that provide the knowledge skills and abilities required to perform the essential functions of the position will be considered.

• High school diploma or GED required.
• Five (5) years of progressively responsible administrative or executive support experience preferably supporting senior leadership.
• Demonstrated experience managing complex schedules coordinating communications and handling confidential information.

Preferred Qualifications:

• Associates degree in business administration public administration communications or a related field; OR at least seven (7) years of progressively responsible administrative experience in lieu of degree.
• Experience in a municipal or other public sector environment.
• Experience supporting elected officials executives or governing bodies (e.g. City Council boards or commissions).
• Experience in public information communications marketing or community engagement activities.
• Experience working in politically sensitive or high-profile environments requiring discretion and adaptability.
• Demonstrated ability to navigate complex organizational dynamics and respond to changing priorities.

KNOWLEDGE SKILLS and ABILITIES

Knowledge of:

• Principles and practices of public administration municipal government operations and executive office management.
• Roles responsibilities and dynamics of elected officials City Council and department leadership.
• Applicable federal state and local laws regulations and municipal codes governing public sector operations (e.g. public records open meetings).
• Public records management retention requirements and disclosure practices.
• Budget development tracking and basic financial administration.
• Communication principles including public information practices media relations and stakeholder engagement.
• Modern office technology including Microsoft Office Suite collaboration platforms and document management systems. (Canva Adobe Creative MailChimp etc.)
• Customer service and constituent relations in a public sector environment.
• Standard business English grammar punctuation and professional writing practices.

Skills in:

• Executive-level communication: drafting editing and delivering clear concise and audience-appropriate communications including correspondence reports and talking points.
• Organizational and time management: prioritizing competing demands managing complex schedules and meeting deadlines in a high-volume environment.
• Problem-solving and decision-making: Ability to assess situations identify issues and implement practical solutions with sound judgment.
• Customer service and conflict management: managing sensitive interactions de-escalating conflict and responding to diverse community needs with professionalism.
• Project and coordination skills: Ability to plan coordinate and execute meetings events and initiatives with attention to detail and follow-through.
• Analytical and research skills: Proficient in gathering interpreting and summarizing information to support decision-making and communications.
• Technical proficiency: Skilled in using Microsoft Office Suite and familiar with collaboration communication and basic design/content tools.
• Interpersonal effectiveness: Strong relationship-building skills with the ability to work effectively across all levels of the organization and with external stakeholders.

Ability to:

• Communicate clearly and professionally both orally and in writing with elected officials staff community members and external partners.
• Provide high-level customer service and effectively de-escalate sensitive or volatile situations using sound judgment discretion patience and emotional intelligence.
• Exercise independent judgment in prioritizing work triaging inquiries and responding appropriately to routine sensitive and urgent matters.
• Manage multiple priorities frequent interruptions and shifting deadlines in a fast-paced executive environment.
• Handle highly confidential and sensitive information with discretion integrity and professionalism.
• Work independently with minimal direction while anticipating needs and proactively resolving issues.
• Establish and maintain effective working relationships with elected officials department directors staff community organizations and stakeholders.
• Research compile analyze and present information accurately to support decision-making presentations and public communications at the request of the Mayor.
• Prepare proofread and edit correspondence reports talking points and other materials with a high degree of accuracy and attention to detail.
• Coordinate logistics for meetings events and public appearances ensuring materials equipment and information are complete and prepared in advance.
• Summarize meetings track action items and follow up to ensure timely completion of assignments and commitments as requested/needed by the Mayor.
• Utilize office technology and communication tools including Microsoft Office Suite collaboration platforms and basic design and content management tools (e.g. Canva email marketing platforms website updates).
• Maintain organized records and systems for efficient retrieval of information in accordance with applicable requirements.

Applicants must apply on-line at Application Materials:
A completed City application and personal résumé are required. Incomplete applications packets will not be considered. Required application materials must be submitted online by 5:00 p.m. on the closing date. It is the responsibility of the applicant to ensure their application materials reflect the minimum qualifying experience knowledge skills and abilities as listed on the job posting.

Important Application Note: Pleasedo not attach copies of certifications or transcriptsto your application unless they are listed as a requirement for the position.

NOTE TO APPLICANTS WITH DISABILITIES: If you require an accommodation at any point during the application process please contact Human Resources at or

Equal Employment Opportunity Statement

Thank you for your interest in joining the City of Bremerton.

The City of Bremerton is committed to integrating diverse perspectives into our workplace culture and encourages our employees to bring their whole authentic selves to work. We encourage applications from candidates of all backgrounds and experiences and do not discriminate on the basis of any protected status under applicable law. We strive to create a diverse team that allows us to effectively connect to the community we serve.

If you have a less traditional background we want to hear about your transferrable skills and experience. We value a variety of perspectives and are excited to see what you bring to the table.

ADA Statement
The City of Bremerton does not discriminate on the basis of disability in programs and activities which it operates pursuant to the requirements of the Americans with Disabilities Act of 1990 and ADA Amendments Act. This policy extends to both employment and admission to participation in the programs services and activities of the City of Bremerton. Reasonable accommodation for employees or applicants for employment will be provided.

The City of Bremerton is proud to be an Equal Employment Opportunity Employer committed to a diverse workforce.