Sourcing Specialist-Level 4 Lead (15+ Years)

Position Summary

The Material Manager is responsible for overseeing the planning coordination tracking and control of materials across multiple projects and field locations in Texas. This role serves as a central point of coordination between early-stage project management engineering contractors purchasing accounting business management and material vendors to ensure materials are properly forecasted procured received tracked transferred and reconciled throughout the project lifecycle.

The Material Manager plays a critical role in maintaining material visibility minimizing delays controlling costs and supporting efficient execution of construction and operations activities. This position requires frequent field presence strong organizational skills and the ability to work cross-functionally with internal and external stakeholders.

Key Responsibilities

Material Planning and Coordination

• Develop and maintain material tracking processes for multiple active and early-stage projects.
• Coordinate material requirements with project managers engineers and construction teams to support project schedules and milestones.
• Review material forecasts bills of material and project needs to help ensure timely availability of required items.
• Support early-stage project planning by identifying material needs lead times storage requirements and logistics considerations.

Material Tracking and Transfers

• Track materials from requisition and purchase through delivery receipt storage transfer installation and final reconciliation.
• Monitor and manage material movement between various projects warehouses laydown yards and field locations.
• Ensure accurate documentation and traceability of material transfers between jobs cost centers and business units.
• Maintain current records of material quantities locations condition and usage status.

Field and Site Support

• Work closely with field teams across multiple Texas locations to verify material deliveries inventory levels and site needs.
• Conduct field visits to inspect material storage conditions verify receipts and resolve discrepancies.
• Coordinate with contractors and site personnel to ensure proper handling staging and usage of materials.
• Support field teams in identifying shortages overages damages and missing materials.

Cross-Functional Interface

• Act as liaison between project management engineering contractors purchasing accounting business management and vendors.
• Collaborate with engineering teams to resolve specification changes substitutions and material-related technical issues.
• Work with purchasing to monitor procurement status expedite critical items and support vendor communication.
• Coordinate with accounting and business management to ensure proper material cost coding accruals inventory valuation and financial reconciliation.

Vendor and Procurement Support

• Interface with material vendors and suppliers regarding order status shipment schedules delivery issues and returns.
• Support procurement teams with expediting discrepancy resolution and documentation related to receipts and invoices.
• Review packing slips receiving documentation and material status reports for accuracy and completeness.
• Assist with identifying long-lead items and potential supply chain risks that may impact project execution.

Inventory Control and Reporting

• Maintain organized and accurate material records in applicable tracking systems spreadsheets or enterprise platforms.
• Prepare regular reports on material status shortages transfers surplus and inventory balances.
• Reconcile received materials against purchase orders invoices and project requirements.
• Support audits and internal controls related to inventory material usage and project cost tracking.

Issue Resolution and Continuous Improvement

• Investigate and resolve material discrepancies damaged shipments missing items invoicing mismatches and transfer issues.
• Identify opportunities to improve material tracking communication and coordination processes across projects.
• Promote consistent material management practices across all supported field locations.
• Assist in the development and implementation of procedures standards and best practices for material management.

Required Qualifications

• Minimum 7 years of experience in material management inventory control logistics construction support or project operations.
• Experience supporting multiple projects and coordinating material movement across field locations.
• Strong understanding of procurement receiving inventory control and material reconciliation processes.
• Experience working with project teams contractors vendors and cross-functional business groups.
• Proficiency in Microsoft Office Suite especially Excel inventory systems or project management platforms preferred.
• Strong organizational analytical and problem-solving skills.
• Ability to work independently and manage competing priorities across multiple locations.

Preferred Qualifications

• Experience in utility energy construction infrastructure or industrial project environments.
• Familiarity with material tracking systems warehouse practices and field logistics.
• Experience supporting project cost tracking and coordination with accounting functions.
• Knowledge of purchase orders receiving documentation invoice reconciliation and job cost allocation.
• Experience working in field-based environments with multiple contractors and vendors.

Key Skills and Competencies

• Material tracking and inventory management
• Cross-functional coordination
• Field logistics and site support
• Project support and schedule awareness
• Attention to detail and documentation accuracy
• Vendor coordination and expediting
• Cost tracking and reconciliation support
• Communication and stakeholder management
• Problem-solving and issue resolution
• Ability to travel between field locations in Texas

Working Conditions

• Primarily field-based role with regular travel to multiple project and operational locations across Texas.
• May involve work in warehouse laydown yard construction site and office environments.
• Must be able to inspect materials in outdoor conditions and navigate active job sites safely.
• Occasional lifting walking and standing may be required.

Reporting Relationship

Works closely with: Project Managers Engineers Contractors Purchasing Accounting Business Management and Vendors