Business Operations Support

Nakupuna Federal is seeking a Business Operations Support professional to provide integrated facilities administrative and IT support to the PMW 760 Program Office. This role ensures the physical and digital work environment remains fully operational organized and responsive to mission needs. The position anticipates requirements resolves issues proactively and maintains continuity across facilities equipment and computer services. The role directly contributes to workforce productivity operational readiness and uninterrupted program execution.

The primary purpose of this role is to provide proactive business operations support across facilities office management and IT coordination by anticipating needs maintaining operational readiness and resolving issues before they impact program execution.

The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned.

Facilities and Office Operations Support

• Serve as Facilities Working Group Representative and coordinate facilities support requests.
• Manage workspace moves reconfigurations and office layout adjustments with minimal disruption.
• Track and coordinate facility repairs maintenance and service requests.
• Maintain clean organized and fully functional workspaces.
• Ensure conference rooms AV systems and shared equipment are operational.
• Manage office supply inventory and anticipate replenishment needs.
• Maintain visibility of facility issues and escalate recurring problems.

Emergency Management Support

• Serve as Emergency Management Coordinator for the program office.
• Maintain emergency procedures contact lists and continuity support materials.
• Coordinate accountability and communication during drills or real-world events.
• Ensure office compliance with facility and emergency guidance.

IT and Computer Services Support (ACTR Function)

• Serve as Assistant Customer Technical Representative for program office computer services.
• Coordinate ordering provisioning and lifecycle management of computer service seats and assets.
• Process and track service requests including move add and change (MAC) requests account provisioning and system updates.
• Maintain accurate inventory of IT assets including laptops mobile devices peripherals and shared equipment.
• Track and report missing lost stolen or damaged equipment and support replacement processing.
• Coordinate and support hardware refresh cycles including ordering deployment and user transition.
• Assist users helpdesk and service providers with basic technical diagnostics and issue resolution.
• Monitor system outages and coordinate response and communication to users.
• Maintain records of service requests order history and asset accountability.
• Process SAAR-N forms and user access requests in accordance with NAVWAR requirements.
• Support classified network access coordination and classified system handling as required.

Program Management and Metrics Support

• Maintain metrics trackers and documentation related to facilities IT services and operational support.
• Track service request volumes response timelines and recurring issues.
• Assist in tracking IT and facilities-related costs and requirements.
• Maintain inventories usage logs and historical records to support planning and audits.
• Provide inputs for status reporting and operational readiness assessments.

Technical Coordination and User Support

• Provide direct support to end users for routine IT issues and coordinate resolution.
• Deliver basic user guidance and one-on-one support for systems and tools.
• Develop simple job aids and instructions to improve user efficiency.
• Serve as liaison between program office personnel and IT service providers.

Meetings and Communications Support

• Participate in recurring coordination meetings with service providers and stakeholders.
• Prepare agendas track discussion topics and document meeting outcomes.
• Communicate system changes outages and process updates to program personnel.
• Support dissemination of guidance related to IT and office operations.

Front Office and Program Support

• Coordinate closely with the Executive Operations Coordinator and other Front Office staff.
• Supporting onboarding logistics workspace setup and system access for new personnel.
• Ensure personnel are fully operational on day one.
• Support program reviews events and operational activities.

Process Improvement and Proactive Operations

• Identify inefficiencies in facilities IT or office operations and recommend improvements.
• Develop and maintain standard processes trackers and templates.
• Anticipate recurring requirements and prepare solutions in advance.
• Act as a central coordination point to ensure no gaps in operational support.

Skills/Qualifications:

• Strong organizational and coordination skills
• Ability to anticipate requirements and resolve issues proactively
• Working knowledge of facilities coordination and office operations
• Familiarity with IT support environments and basic troubleshooting
• Proficiency in Microsoft Office and collaboration tools
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and stakeholder coordination skills
• Attention to detail and ability to maintain accurate records

Education/Experience:

• Bachelors degree in business information systems or related field preferred
• 5 to 10 years of relevant experience in business operations facilities coordination or IT support
• Prior military experience is highly valued particularly experience in administrative logistics or IT support roles such as Yeoman Personnel Specialist Logistics Specialist or Information Systems Technician with experience supporting command operations facilities coordination or IT services.
• Preferred qualifications
  • Experience supporting DoD NAVWAR or similar program offices
  • Familiarity with facilities service request processes
  • Experience supporting IT service management asset tracking or account provisioning
  • Experience maintaining inventories and operational trackers
  • Familiarity with information assurance or incident handling processes
  • Experience supporting onboarding and operational readiness

Certification:

• No specific certification required.
• Relevant certifications or training that may strengthen candidacy include:
  • CompTIA A Network or Security
  • ITIL Foundation
  • Certified Associate in Project Management (CAPM) or similar entry-level project management certification
  • Lean Six Sigma Yellow Belt
  • FEMA ICS training or equivalent emergency management awareness

Clearance Requirements: Active Secret clearance required or ability to obtain and maintain a Secret clearance.

Work Location:

• San Diego CA
  • Client site: Old Town Complex (OTC) 4301 Pacific Highway / PMW 760 facilities
  • Company site: TBD
• On-site support required with potential for limited telework as approved

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors including but not limited to the individuals particular combination of education knowledge skills competencies and experience as well as contract-specific affordability organizational requirements and position location. The projected compensation range for this position is $95000.00 to $125000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.