Special Assistant to the Deputy Superintendent of Operations (Anticipated Vacancy) (SY26-27)

This position is an anticipated vacancy. It is expected to be vacant by 6/30/2026. However the current incumbent has a right to rescind their retirement leave or resignation up until the day of the expected vacancy date. Your hire will not be confirmed until the position is vacated and you may start the year as a Long-Term Substitute if the position does not become vacant by the start of the school year.

Reports to: Deputy Superintendent of Operations

Summary:

The Special Assistant will work directly with the Deputy Superintendent of Operations and the Senior Advisor of Operations along with other members of the Operations team and other district stakeholders and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated professional and capable of managing their workload and prioritizing tasks in a fast-paced environment. The Special Assistants main duties include scheduling and facilitating meetings organizing daily calendars triaging and responding to internal and external inquiries and supporting the Deputy Superintendent of Operations and the Senior Advisor of Operations team with special projects. The role requires a seasoned professional who is detail-oriented organized and can handle sensitive information with

professionalism and confidentiality.

Responsibilities:

• Provide executive-level administrative support to the Deputy Superintendent of Operations and the Senior Advisor of Operations including managing daily schedules arranging meetings and coordinating appointments.
• Handle incoming calls emails and correspondence prioritizing requests and providing
• timely responses.
• Manage special projects track milestones and deliver executive reports on progress and outcomes.
• Organize and coordinate any required events meetings and trainings including logistics materials and communication.
• Maintains the calendar of the Deputy Superintendent of Operations and the Senior Advisor of Operations including arranging cross-functional meetings for the Office of the Deputy Superintendent.
• Serves as the timekeeper for the team
• Monitors the budget expenses and contract requests for the department
• Manages the intake triaging and responses to various internal and external inquiries such as team operations requests external requests for meetings etc
• Coordinate communication efforts for Operational initiatives including drafting announcements newsletters and policy updates
• Handle confidential matters with discretion and professionalism.
• Assists the Deputy Superintendent and Senior Advisor with other duties as assigned.

Qualifications - Required:

• Bachelors Degree in Human Resources Business Administration or a related field
• Experience in government education non-profit or private sector demonstrating effective administrative support
• Exceptional writing research analytical and organizational skills and the ability to convey complex concepts in a clear concise and logical manner
• Sound judgment discretion and the ability to work easily with senior leaders across the organization
• Ability to partner well with colleagues both inside and outside of the organization
• Ability to work independently and undertake supervisor responsibilities as needed
• Ability to maintain confidentiality
• Excellent computer skills including Microsoft Office and Google Suite

Qualifications - Preferred:

• Demonstrated success in a large public sector or educational institution

Terms: Managerial C41.

The Boston Public Schools in accordance with its nondiscrimination policies does notdiscriminate in its programs facilities employment or educational opportunities on the basis ofrace color age criminal record (inquiries only) disability homelessness sex/gender genderidentity religion national origin ancestry sexual orientation genetics or military status anddoes not tolerate any form of retaliation or bias-based intimidation threat or harassment thatdemeans individuals dignity or interferes with their ability to learn or work.

Required Experience:

IC