Office Administrator Tri Delta Transit

Office Administrator - Tri Delta Transit

Salary Range: $70000 - $77929 (commensurate with experience)

Role purpose:

The Office Administrator is responsible for handling essential administrative tasks supporting recruitment training and onboarding efforts and coordinating with payroll and accounts payable to ensure efficient operation of the office. Responsible for effectively and efficiently researching and responding to Payroll related inquiries. The position is also responsible for reporting contract compliance billing data entry and quality assurance.

Knowledge and Experience:

• At least 3 years of experience asan OfficeAdministratorin transit orlogistics

• Experience in a human resourcessupportrolepreferred

• Experience analyzing data and reporting

• HighSchoolDiploma or G.E.D

• BS/BA business administration a plus

• Experience in a fast-paced work environment

• Intermediate knowledge and experience of Microsoft Office Suite

• Experience with HRIS systems and willingness to learn industry specific systems

• Knowledge ofNTD reportingrequirementshelpful

Skills:

• Excellent time managementand organizationalskills

• Must be detailoriented

• Mustbe professional andhave good customer serviceetiquette

• Excellent verbal and writtencommunicationskills

• Able to multitask

• Strong analytical and reporting skills

Key Accountabilities:

Administrative

• Responsible formaintainingandfurnishingall documents related to the Contract including but not limited to on-time performance Contract/penalty compliance customercomplaintsand resolutions staffing reports etc.

• Weekly/Monthlyaccurateupdating of data to be displayed in theVIZ roomto include but not limited to all measurables KPIs

• Manage requests fromtheclient for various weekly and monthly reports and audits

• Ability to remain organized byutilizingtools such as MS Excel and office equipment

• Manage office inventory and working with vendors to ensure regular supply of office materials

• Responsible forproducing monthly billing and required reporting per the client contract

• Maintains integrityindealingwith internal and external customers

• Responsible for NTD reporting to include but not limitedtomileage service hours passenger countsand safetyrelatedincidents

• Any other duties assigned

Finance

• Liaisonwith the corporate officefor payroll and related records

• Maintainsconfidentiality withcompanyproprietaryinformationto includebut not limited tofinancial labor and billingdata.

HR Administration

• Assistwith recruitingand new hire process including all onboarding functions

• Maintain electronic files/filing system

• Review onboarding documents to ensure completion

• Assistadministration of company leave of absence policies FMLA LOA including disability accommodation under ADA/ADAA and other statutory leave entitlements.

• Maintains records forleavesin accordance withstate and company guidelines

• Liaisonbetween corporate human resourcesand leaves department foremployee related matters.

• Assistwith internal communications tools to enable process improvement related to increasing engagement and building an inclusive supportive workplace

• Assistwith events and projects associated with organizational culture development

• Coordinate employee appreciation activities

• Maintains employee confidence by keeping information confidential

Business / Reporting Processes

• Coordinate performance reporting with the local management team including the implementationand tracking ofkey metrics for monthly reports to our client

Physical Demands and Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this accommodation may be made to enable individuals with disabilities to perform the essential functions.

Thework isaccomplishedindoors and in air-conditioned or well-ventilated facilities. May perform physical activities that require considerable use of the arms repetitive hand-wrist motion and legs and moving the whole body such as climbing lifting balancing walkingstandingstooping and handling of is accomplished in an office or in a cubicle space equipped with a telephone and employee isgenerally subjectedtolong periodsspent sitting typing or looking at a computer screen.

Additional Statements:

• Drug screening:âPursuant toDepartment of Transportation regulations employment for safety-sensitive positions will be contingent upon passing aâpre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also beâcontingent upon completion of aâbackground check consistent with applicable federal state and/or local laws.â

• Safety commitment:âSafety is a way of life atâKeolis. By placing safety first we ensure the wellbeing of our employees customers and communities. Together we canâbecome the safestâtransportation company in the world.â

• Environmental commitment:âKeolis is committed to protecting the environment by minimizing the impact of our operations on the communities whereâweoperate.

• EEO statement:âOur policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race color sex religion age creed marital status national origin ancestry physical or mental disability sexual orientation pregnancy status genetic information veteran status gender identification or any other status protected by applicable law. If you requirea reasonableaccommodation toparticipatein the application or interview process please contact. Keoliscomplies withfederal and state disability laws and provides reasonableaccommodationto qualified applicants.â

• Work authorization:âApplicants mustbe authorized towork in the United States. Keolis does not sponsor visas for this position

• Disclaimer and closing statement:âThe above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and skillsrequired ofemployees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits opportunities for development and growth throughout an exciting and rewarding career and the safest work environment possible.

Required Experience:

Unclear Seniority