Logistics Officer Ukraine

Genericresponsibilities

1. AdheretoNRCpolicieshandbooksguidelinesanddonorrequirements.

   1. Assistwiththeimplementationofthelogisticfunctions(Procurement)portfolioaccordingtothe Plan of Action.

   2. PrepareanddevelopstatusreportsasbyProcurementCoordinatorandProcurement manager if and when required.

   3. Ensureproperprocurementfilingofallsupportdocuments.

   4. Promoteandideasfor improvementoftheProcurementunite ofNRC.

   5. Beanti-corruptiontransparentandcost-efficiencyfocusedonallprocurement processes.

   6. ConductprocurementprocessalignwithonNRCLogisticsHandbookandUkrainianProcurementStandards Operating Procedures and NRC regulations.

   7. Prepareprocurement documentsinlinewithNRCprocurementprocedures.

   8. PerformotherdutiesasassignedbytheLineManager.

1. Preparethepaymentrequestswhileensuringaccuracyandcompletesupportingdocumentsare attached.

2. ConsultandsupportProgramandSupportstaffforgeneratingofPRsconductmarketsurveysand provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases. Take part in assessment of suppliers and assist Logistics Coordinator (Procurement) with updating of the Vendor Database

3. Maintainproper files forprocurement documents (anduploadalldocumentsinAgresso).

4. Checkandreceivepurchaserequisitionsandinitiatetheprocurementprocessaccordingto NRC procurement regulations and thresholds.

5. EnsureRFQsarepreparedandsentoutwithintheagreedleadtimeandfollowupthe procurement process till completion.

6. CompleteandissuepurchaseordersperNRCregulations.

7. Checkprocurementdocuments(BidanalysisPurchaseOrdersPaymentdocumentsetc...)and submit them to signatories for verifications and approvals.

8. Followupwith suppliers andorganize for delivery ofmaterials.

9. Support the Procurement Coordinator in conducting regular market surveys to identify suitable and reliable suppliers and service providers.

10. Updateandtheprocurementtrackerregularly.

11. Conductcottervetting andLexisNexisaccording toNRCstandardsrequirement.

12. RecordallnewsignedFWA/ContracttoNRCelectronicContractManagementsystem.

13. Assist withtranslatingthepartnerprocurementfileasneeded

14. A.EnsureupdatingVendorsdatabasesandexploreandhelpindevelopingtheCountryOffice level FWA.

15. ResponsiblefordirectpurchaseandreconcileeveryactionwiththeFinanceteam.

16. EnsureProperarchivingofProcurementfilesasperNRCstandardsrequirements.

17. Anyothertasksassignedbythesupervisor.

18. Processing payments with finance by ensuring all documents as per NRC standards Compliance requirements.

Critical interfaces

By interfaces NRC means processes and projects that are interlinked withotherdepartments/units or persons. Relevant interfaces for this position:

• NRCstaff(attheCountryOfficeandAreaOfficelevel).

  • Suppliers

  • Supportfunctions:LogisticsunitFinanceunitHR/Adminunit

Genericprofessionalcompetencies:

Generic professional competencies are competencies required by any individual in this or a similar roleinanylocationinNRC.

ThisincludessomethattomanyjobsinNRC(e.g.fluencyinEnglish).

Eductions;-

Should have minimum Bachelors degree in business administration/supply chain or related field.

• 2- 3 Years Experiencefrom workingasaprocurementofficerinahumanitarian/recoverycontext

  • Previousexperiencefromworkingincomplexand volatilecontexts.

  • Documentedresults relatedtothe positionsresponsibilities.

  • KnowledgeinEnglishbothwrittenandverbal

  • Bachelorsdegreeinrelevant field

Contextrelated skillsknowledgeandexperience:

Context-

• Solidknowledgeofsituationin Ukraine

  Proficiencyinoffice365andon-linerelatedplatforms

  • ProficiencyinMicrosoftOfficeproductswithsolidknowledgeofExcelWordPowerPointand Outlook

  • Goodknowledgeofdocumentmanagement

  • Working knowledgeofbothUkrainianand Russianlanguageswritten andverbal

1. Behavioralcompetencies

Thesearepersonalqualitiesthatinfluencehowsuccessfulpeopleareintheirjobandthefollowingareessential for this position:

• Ability tohandleinsecure environment

• Capacitytohandlemulti-tasking

• Asolidportionofcan-doattitude

• Abilitytoworkinamulticultural environment

• Abilitytoworkirregularhours