Design & Marketing Specialist

Position Summary:

The Design & Marketing Specialist supports CaRMS by creating visually compelling brand-aligned and audience-focused marketing and communications materials. This role blends design marketing execution and marketing operations including automation and workflow optimization. The successful candidate brings a strong eye for design solid marketing instincts and the ability to translate ideas and business objectives into clear engaging visuals and content across multiple channels.

Key Responsibilities:

Design & Brand Execution

• Design and produce high-quality branded marketing and communications materials including presentations social media graphics brochures reports email assets infographics and event materials.
• Create visually engaging content for internal and external audiences while ensuring alignment with brand standards.
• Maintain and evolve templates brand resources and design systems to ensure visual consistency and efficiency.
• Review and edit materials for visual accuracy consistency accessibility and overall quality.

Marketing Campaign Support

• Support the planning and execution of marketing and communications campaigns across multiple channels.
• Track analyze and report on campaign performance providing insights and recommendations for improvement.
• Support event marketing initiatives including signage collateral promotional materials and digital assets.

Digital Content & Platforms

• Support the team with digital marketing assets for email web and social platforms.
• Collaborate with internal team to understand communication goals and deliver effective creative solutions.

Marketing Automation & Workflow Optimization

• Build maintain and optimize automated marketing workflows to improve efficiency and consistency.
• Maintain clean accurate and well-structured CRM and marketing data to support reporting and automation.
• Support the implementation and adoption of marketing tools and software.

Project & Vendor Management

• Manage multiple projects simultaneously delivering high-quality work within established timelines.
• Coordinate with and manage external vendors for specialized or large-scale projects as needed.

Qualifications:

• Bachelors degree in Business Graphic Design Marketing Communications or a related field.
• 2 years of work experience in design marketing or creative communications.
• Strong proficiency in Adobe Creative Suite (eg: Adobe InDesign Illustrator Photoshop After Effects and Premiere ).
• Experience using tools such as Asana Microsoft 365 WordPress MailChimp.
• Demonstrated experience through a portfolio of creating content for digital platforms.
• Experience working in a not-for-profit organization.
• Strong understanding of branding layout typography and visual storytelling.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities work independently and collaborate effectively in a team environment.

Preferred

• Credentials demonstrating competency in Adobe Wordpress and Hubspot.
• Understanding of accessibility and inclusive design principles.
• Experience working in a fully remote environment.
• Familiarity with HubSpot or a strong willingness to learn own and manage a marketing automation platform.
• A desire to engage with the team on the brand evolution of CaRMS.

Key Competencies:

• Creativity and attention to detail.
• Strong visual and written communication skills.
• Project coordination and time management.
• Collaboration and stakeholder engagement.
• Adaptability and problem-solving.

Example Deliverables:

• Recruitment and program marketing collateral.
• Internal staff communications visuals.
• External Reports such as accountability reports.
• Event and webinar promotional assets.
• Branding and organizational culture materials.
• Executive presentations and reports.

About CaRMS:

The Canadian Resident Matching Service (CaRMS) is a national independent not-for-profit organization that provides digital solutions and expertise that matches medical students with training opportunities in Canada.

CaRMS mission is to serve as trusted stewards builders and innovators of data-informed application and matching services. Our vision is to provide the best possible outcomes for both applicants and faculty through safe fair and equitable application and matching systems.

Established in 1970 to provide a fair objective and transparent process CaRMS works with the medical education community medical schools and residents/students to provide the digital platform mathematical algorithm and knowledge that matches students with medical residency training opportunities.

CaRMS is a client service-focused organization relying on a caring and committed team for our success.

What we offer:

CaRMS values an equitable diverse and inclusive workforce. We offer a collaborative and enjoyable hybrid work environment that focuses on continuous quality improvement (CQI) professional growth opportunities a comprehensive benefits package and an industry-leading defined contribution pension plan.

How to apply:

Qualified applicants should submit their resume and cover letter to

If you are contacted by CaRMS for a job opportunity and require any accommodation or assistance please inform us directly at

The CaRMS team celebrates diversity and is committed to creating an inclusive environment for all employees. We welcome those who would contribute to the further diversification of our organization including but not limited to: women; visible minorities; First Nations Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation gender identity and/or expression.

Required Experience:

Manager