Department Assistant Housing

Calvin University Job Description

Job Title: Housing Coordinator

Department: Residence Life

Reports To: Director of University Housing & Operations

Status: Half-Time (.5) Non-Exempt

SUMMARY

The Housing Coordinator manages the housing application assignment billing and other operational processes for both the residence halls and Knollcrest East apartments and provides departmental support to Residence Life staff and the Student Life suite.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

Housing Coordination & Operations

• Coordinate housing details with Admissions Financial Services Facilities Dining Services Athletics IT and Communications & Marketing.

• Manage and execute housing application processes for new and returning students including roommate matching room assignments and summer communication.

• Prepare and maintain floor plans building charts and occupancy records for each academic year.

• Assist with housing processes for summer Christmas and Spring Break periods in collaboration with the KE Area Coordinator and KE Graduate Assistant.

Administrative & Departmental Support

• Support the Director with occupancy reports departmental forms correspondence and assessment surveys.

• Provide general office support for Student Life including financial paperwork and departmental administrative tasks.

• Assist with the production and distribution of student ID cards.

Communication & Marketing

• Write and edit departmental communication materials including brochures website updates and Housing Contracts.

• Collaborate with Marketing and Communication Services to maintain and update housingrelated web content.

Meal Program Administration

• Administer student meal plans for residents and offcampus students coordinating with Financial Services and Dining Services regarding billing issues.

SUPERVISORY RESPONSIBILITIES

No staff supervision. Position directs the work activities of at least 1 student employee.

QUALIFICATIONSTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

This position requires

• a high school diploma or general education degree (GED); bachelors degree preferred.

• One to three years related experience; or equivalent combination of education and experience.

• Self-motivation and a poised professional demeanor .

• Must have an affinity for detail and accuracy with knowledge of and experience with computers and databases.

• Must have the ability to interact with and serve a wide diversity of students handle a variety of interruptions and show a visible Christian commitment compatible with the mission of the university.

• Experience with on-campus housing and/or residence life beneficial.

OTHER SKILLS AND ABILITIES

Proficiency in Microsoft Office suite of software.

Ability to learn utilize and coordinate specialized housing software (eRez Life)..

Preference for those with experience in multiple data software applications.

Ability to handle multiple tasks.

Must have knowledge of Calvin University and on-campus housing policies and procedures.

Interpersonal skills are necessary.