Coordinator, Facilities and Vendor

JOB DESCRIPTION:

The Facilities and Vendor Coordinator supports Toronto Blue Jays Florida Operations by coordinating vendors administering work orders tracking operational activity and providing project coordination support across TD Ballpark and the Player Development Complex. This role serves as a key liaison between internal teams and external service providers to ensure facilities services are delivered efficiently consistently and in compliance with organizational standards.

The Facilities and Vendor Coordinator plays an important role in maintaining accurate records supporting vendor performance and providing reporting and administrative support that informs operational planning budgeting and decision-making. This position works closely under the Sr Manager Facilities Management and partners across multiple departments to support daytoday operations events and projects.

Key Responsibilities

Vendor Coordination and Oversight

• Serve as a point of contact for assigned facilities vendors managing scheduling invoicing and billing questions.
• Maintain accurate vendor records contracts compliance documentation and certifications
• Work with Business/Facility leaders to monitor vendor performance to ensure services align with scope timelines safety standards and organizational expectations.

Work Order Administration and Reporting

• Input manage and track work orders related to Facilities Maintenance and Mechanical needs.
• Work with the team to understand work order progress confirm completion and update the system in a timely manner.
• Generate routine and ad hoc reports related to work order status vendor performance and operational trends.
• Support leadership with data and reporting to inform operational planning prioritization and budget discussions.

Procurement and Administrative Support

• Coordinate facilities team ordering and assist in identifying appropriate vendors for goods and services.
• Support vendor selection by gathering pricing availability and service information.
• Review vendor invoices for accuracy and alignment with approved work and contractual terms.
• Provide administrative support to facilities finance business ops and grounds teams related to vendor and work order activity.

Logistics and Scheduling Coordination

• Schedule and coordinate vendor site visits across Florida Operations facilities.
• Manage on-site logistics including access requirements load-in and load-out coordination and required documentation.
• Ensure vendor activity aligns with facility schedules events and operational priorities.

Project Management Support

• Provide project coordination support for the Sr Managers in Facilities including select capital and operational projects.
• Assist with project scheduling vendor coordination documentation and progress tracking.
• Support project reporting to ensure initiatives remain aligned with approved scope timelines and objectives.

Required Qualifications

• One to three years of experience in vendor coordination procurement facilities operations logistics or a related field.
• Strong organizational communication and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced team-oriented environment.
• Proficiency in or the ability to quickly learn work order systems procurement platforms and basic project management tools.
• A thirst for learning and making a difference in the place you work.
• Experience supporting facilities venue or event-driven operations.

Education

• Bachelors degree in Business Administration Facilities or Sports Management or a related field preferred in Supply Chain Management
• Equivalent professional experience may be considered.