Finance Manager, Academic

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Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa Perth and Pembroke are located on the traditional unceded and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

Reporting to the Associate Director Academic Finance Operations the Finance Manager provides cross departmental leadership in financial strategy budget development quarterly budget reviews position control enrolment planning and analytical reporting for assigned schools/departments within the Academic area. This position maintains functional reporting relationship and accountability to their associated Deans/Directors when leading the day-to-day financial management and operations enrolment/activity forecasting contract administration position control and supervision of budget officers. They support Deans/Directors and Chairs/Managers across their assigned schools/departments to ensure consistent and accurate financial and enrolment practices and analysis across the Colleges Academic Area. The incumbent integrates multi-year financial projections (including enrolment projections) with space equipment evergreening and HR plans (operating and capital funding) and delivers reliable analytics that inform program viability resource allocation and contribution targets for their assigned schools/departments.

The incumbent is responsible for managing a large and complex multi-million-dollar budget where their multi-year enrolment and financial projections are paramount to the overall College financial sustainability. The incumbent ensures compliance with General Accepted Accounting Principles internal financial controls and operational procedures within the Academic Area and ensures that financial and operational reconciliations and reports are completed to meet management and contract requirements. As part of the Academic Portfolio Strategic Framework they exercise disciplined stewardship of college resources and provide evidence-based recommendations to Deans/Directors for strategic decision-making that consider risk sustainability and school-wide program mix impact during the Annual Portfolio Performance Review. They explore and provide insights for program/initiative alternatives and mitigations strategies

for programs/initiative under review.

The incumbent leads manages and implements new initiatives related to usage of enterprise-wide accounting and HR systems. This position is responsible for managing a variety of information and enterprise systems to support the schools/departments Deans/Directors Chairs/Managers and College stakeholders.

Duties and Responsibilities:

Financial Management & Operations

• Full responsibility and accountability for developing short medium and long-term financial operating and capital plans for annual budget of $30-$60M;

• Leads and coordinates annual and quarterly budget reviews and submissions and facilitates resolutions of variances. Leads the development of a budget and positions tracking process and oversees the monthly budget performance of the schools/departments. Provides planning directions and strategic input with colleagues during quarterly review and Budget Preparation;

• Provides direction and guidance to Deans/Directors and Chairs/Managers on items pertaining to budgets financial guidelines budget principles contribution margins and related issues;

• Provides daily oversight of budget monitoring toward financial targets;

• Identifies risks and opportunities within the budget and determines how to mitigate risks and exploit opportunities;

• Develops solutions and alternatives within the schools/departments for balancing budgets or funding of new initiatives;

• Researches and recommends corrective course of actions to the Deans/Directors and Chairs/Managers to ensure that the schools/departments performance standards are progressive and provide the best value for money for the College;

• Provides planning directions and strategic input with colleagues during quarterly review in Budget Preparation;

• Coordinates multi-year enrolment projections as required;

• Ensure assumptions are accurately integrated into budget and staffing plans;

• Manages the business process design and re-design initiatives to meet the continuously changing needs of the students and college administration.

Analysis Reporting and Business Intelligence

• Analyzes cost reports KPI trends retention data positions and salary enrolment and financial drivers affecting schools / programs / contracts / initiatives operations and prepares recommendations for costing improvements;

• Produces scenario analysis to guide planning lab/course scheduling teaching load structure contract proposals new initiatives etc.;

• Analyses prepares and presents detailed reports utilizing standardized analytical tools from Academic Operations and Planning about trends opportunities enrolment/activity student retention KPIs SWF financial performance return on investment etc.;

• Manages and examines expense and revenue budgets including external partnerships; positions and salary identifies expenditure trends reconciles financial records and provides analysis utilizing college systems;

• Provides and presents analysis of all budget requests from managers and staff to ensure they are accurate;

• Prepares and present analysis of student enrolment to guide annual activity enrolment projections;

• Prepares relevant operational reports analyzing progress and adverse trends and providing appropriate recommendations or conclusions;

• Leads advanced financial and enrolment analysis to support strategic priorities academic program sustainability and resource planning;

• Oversees preparation and presents detailed financial and enrolment analytics including program costing and contribution margin analysis trend and variance analysis revenue and expenditure modelling forecasting of financial impact of curriculum or enrolment changes etc.

Contract Administration and Business Development

• Reviews and interprets contract terms and conditions to assist in cost recovery risk minimization and successful delivery of educational services;

• Reviews contracts deliverables and financial statements for Government and community partnership programs;

• Coordinates with Finance Procurement Risk Management and Manager Academic Planning and Strategic Initiatives external resources and vendors (as required) regarding compliance cost models signing authority etc.;

• Develops business cases and financial/cost-benefit analysis to assess the feasibility of partnerships projects and contract activity including both operational and capital costs;

• Responsible for the preparation of working papers journal entries and draft financial statements for contract with audit requirements and financial reporting for externally funded initiatives or agreements;

• Prepares the AC-Procurement-Contract Statements of Works the AC Executive Summary Contract Review Document required to ensure the contract adheres to the Colleges BG-II-06 Delegation-of-contract-Signing Authority Policy;

• Provides functional guidance relating to contract negotiations;

• Follow up with risk management in cases where the agreement does not meet college standards and discuss risk mitigation strategies;

• Maintains oversight of contract workflows and ensures that contract-related documentation is complete current auditable and renewed as required in a timely manner;

• Ensures academic contract visibility through the usage of the official College repository system.

Space and Equipment Requirement

• Manages the facilities of the schools/departments by analysing the space requirements for new and existing program offerings/initiatives;

• Ensures schools/departments space requirements are included in the Academic Space Plan;

• In collaboration with Facilities Management overseeing the construction renovation repair and maintenance of dedicated space to ensure program/initiative requirements are met;

• Supports the negotiation of the use of academic space to external organizations with Facilities Management;

• Maintains the schools/departments equipment inventory and equipment lifecycle and needs projection;

• Ensures that schools/departments equipment requirements are included in the multi-year Academic Capital Equipment Plan;

• Assists Deans/Directors and Chairs/Managers in the planning initiating and approving of the procurement of equipment and furniture for academic and administration facilities;

• Keeps key stakeholders aware of progress on financial and space related projects.

Leadership & Operations Management

• Manages coaches and develops staff in their daily assignments creating an effective working environment for the staff and effective service delivery environment;

• Provides direction and guidance to Deans/Directors Chairs/Managers and budget officers on items about budgets financial guidelines budget principles and related issues;

• Meets regularly with other Finance Managers and Budget Officers to ensure standardized financial services is consistent across all schools/department within the Academic Area;

• Contributes to the development and implementation of best practices across the Academic Area;

• Contributes and provides training to Finance Managers and Budget Officers within the Academic Area;

• Ensure consistent communication documentation and dissemination of financial strategies across the assigned schools/departments;

• Oversees workload allocation performance planning and professional development for direct reports;

• Promotes a high level of performance through effective recruiting selecting developing motivating evaluating and training of staff for which the incumbent is responsible as well as promoting and managing the ongoing professional development of the team;

• Contributes and drives continuous improvement of financial and enrolment reporting tools and processes and identifies opportunities for operational efficiencies and data governance enhancement.

Other duties as required.

Why Join Algonquin College

• Compensation:Many roles offer a competitive base salary and comprehensive benefits including health dental and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits Careers

• Learning and Development Opportunities: Access to training tuition assistance programs (Algonquin College Courses and Degree Completion) certifications workshops and professional courses that allow you to grow and advance in your career. About Us Employee Learning and Development. Availability depends on role and employment status.

• Company Culture: Our values of caring learning integrity and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canadas Best Employers for 2025 and one of Canadas Best Employers for Diversity for 2024

• Inclusion Diversity Equity and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity Diversity and Inclusion policy fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities Inclusion & Diversity & Truth and Reconciliation

• Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the Colleges Flexible Work Arrangement Policy (subject to change).

How We Use AI in Hiring:

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive equitable and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds including Indigenous peoples persons with disabilities members of racialized groups and individuals from diverse communities. If you require accommodation during the recruitment process please contact the Human Resources department at . While we thank all those who apply only those to be interviewed will be contacted.