Administrative Assistant

Perform general administrative duties in support of individuals teams and business processes

Develop compile and analyze basic information for inclusion in reports or presentation materials

Prepare charts graphs and tables to support business insights and decision-making

Coordinate meeting logistics including reserving conference rooms setting up equipment and preparing materials

Manage calendars across time zones and ensure leaders are where they need to be when they need to be there

Support financial processes such as corporate card reconciliation invoice tracking and budget planning

Arrange domestic and international travel including visa processing

Provide HR-related support for hiring onboarding promotions transfers and terminations

Assist with processing legal contracts and maintaining accurate customer master data

Compile and edit presentation content from multiple sources and distribute reports to stakeholders

Maintain agendas action item lists and program plans escalating issues when needed

Respond to routine correspondence following established procedures

Create and manage SharePoint sites and shared drives to keep teams organized

Communicate proactively to meet internal and external client needs

Maintain key relationships with customers and internal departments to understand and support customer expectations

Assist with customer issue resolution including invoice discrepancies reporting and service concerns

Provide back-up support to other administrative team members as needed

Organize and maintain office systems supplies and equipment

Location:Naperville IL

Business/Division/Leader Supported: GBS Platform

Work week and Shift: Mon - Fri 8AM - 5PM

Youll support senior leadership in a fast-paced high-impact environment

Youll be a trusted partner in both day-to-day operations and strategic initiatives

High school diploma or equivalent

Four years of administrative experience

Immigration sponsorship is not available for this position

Bachelors degree

Intermediate proficiency in MS Office (Outlook Excel PPT)

Experience successfully managing multiple competing priorities to meet deadlines

Excellent verbal and written communication skills with a strong customer service focus

Organizational skills and attention to detail

Experience anticipating needs being resourceful and using sound judgment and tact

Critical thinking analytical and problem-solving skills

Learning agility; Experience quickly gaining knowledge of organizational operations procedures and staff

Experience working independently as well as collaborating in a team environment

Reliability flexibility and approachability

Process oriented adaptable reliable flexible and approachable

Starting on Day 1: Access to our comprehensive benefits package including medical dental vision matching 401K company-paid pension stock purchase plan paid parental leave select discounted childcare resources and more!

The opportunity to take on some of the worlds most meaningful challenges helping customers achieve clean water safe food and healthy environments

The ability to make an impact and shape your career with a company that is passionate about growth

The support of an organization that believes it is vital to include and engage diverse people perspectives and ideas to achieve our best