Accounting Manager

POSITION CODE:7869

DEPARTMENT/ADMINISTRATION:Office of Business and Finance

POSITION: Administrative Exempt (12 months) Full-time (40 Hours)

SALARY RANGE:$70304 - $90000

HIRING RANGE:Anticipated hiring range is near or at the minimum of the classification

commensurate with candidates education experience skills and training.

INTRODUCTORY PERIOD:Twelve(12) Months

AVAILABLE:Immediately

POSTING DATE: May 1 2026

APPLICATION DEADLINE:Open Until Filled Apply Immediately.

Definition of Classification:

The Accounting Managerprovides professional level accounting financial support and leadership for development and implementation of internal controls for the purpose of safeguarding University assets andfinancialsystem data integrity in all areas of the financial operations of the the preparation of the month-end closing andyear-end closing including the annual audit. Applies theprinciples of accounting within an assigned area of accounting orgroup of funds by performing the following and supervises the Accounting Accounts Payable and Cashiering functions of the Office of Business and data to University Management tofacilitatemanagement compliance with various FederalStateand local taxing authorities and other regulatoryagencies.

Reporting to theAssociateController this positionplays a key role in the Universitys control environment and overseesthe Accounting Services area.

This positionmayrequire flexibility to work evening and weekend hours as well as the ability totravel asrequired.

Duties and Responsibilities:

The duties and responsibilities include but are not limited to the following:

Team Management

• Managesteamof accounting staff including delegating tasks providing training and performance evaluations.

• Overseesthe daily accounting operations including accounts payable general ledger and student and general University cashiering.

• Plans assigns and reviewsthe work ofaccountingstaff. Instruct andadviseaccountingstaff on various methods andprocedures for conducting accounting activities.

General Ledger/ Fiscal Period Close

• Ensuresthetimelyandaccurateprocessing of financial transactions according to Generally Accepted Accounting Principles (GAAP).Supervisesand reviewprocessing oftransactions relating to cash receipts journal entries expenditure transfers cash disbursementscost allocationsand incorporation of financial datafromexternalfinancialsources.

• Coordinatesprocessing ofUniversitymonth end / quarter end /year-endclose. Prepares reviewsandrecordsjournalentrieswithin establishedtime frames.

• Coordinatesfacilitates andpreparesthe reconciliation ofnumerousbankand account reconciliationsonmonthlybasis ensuringintegrity of financial data.

• EstablishesandmodifiesGeneral LedgeraccountsinEllucianColleague classificationof maintenance functions to ensure the integrity of the financial system.

• Servesassubject matter expert on behalf ofOffice of Business and FinancerelativetoEllucian ColleagueERP testing andvalidatingrelevant module updates and patches.

• Reconcilespostings andmanageAdvancementdata feedto Ellucian Colleague ERP includingtimely posting andensuring completenessand accuracyof data.

• Managespostingand reconciliationof Student Financial Services data feedto Ellucian Colleague ERP ensuring completeness and accuracy of data.

• Organizes preparecoordinateandperformyear-end closingprocessforEllucian Colleague ERP.

Annual Audit

• Assistsin annual and interim audit preparations. Coordinates prepares andensuresthe independent auditors receive all requested information and audit documentationin a timely reviews andmaintainsaudit workpapers for annualaudit.

• AssistsController and Associate Controller with all phases of preparation for theannual and interimaudit. Preparesvarious schedulesworkpapersand confirmation letters for external auditors and providessupporting documents as needed.

Cash Management

• Monitorsoperatingcashbalancessufficient to meetthe Universitysweeklycash accountsasappropriate.

• Reviewscash transactions from the Universitys bank monthly to guarantee all transactions are recorded correctly.

• Managesand administersthe Universitysonlinebanking sites for the purpose of monitoring cash flow deposits positive pay create ACH filtersandupdateand make modifications to files as needed.

• Administersthe Universitys multiple credit card merchant accounts and e-commerce payment processing systems providing support and resolutionas needed.

• Maintainsa PCI compliant environment including trainingrelevant membersoftheUniversity community and completesand file PCI Compliance reporting requirements.

Federal Financial Aid Funds

• Prepares reconcilesand requestsfederal financial aid funds through the Department of Educations Grants Management Systems on a regular Direct Loans PELL grants SEOG Work Study and TEACH.

Tax and Other Compliance

• Overseesthe Universitys financial and related compliance requirements to ensure that the Universityremainsin compliancerelativetoapplicableFederal /Statelaws and regulations.

• Preparesanalyzesand preparesnumeroustax filings amounts due including but not limited to:

• 1099MISC/1099NEC(Annually) uploadingfiles toIRSona timelybasis.

• Sales and Use Tax(Monthly) with State of California CDTFA remitting taxes due ona timelybasis.

• E-postcards (Bi-Annually)IRS e-postcards (exemption from filing Form 990) forappropriatetax period.

• 1042s Foreign Withholding (Annually): Analyze foreign payments to outside entities issueappropriateyear-enddocuments and remit withholding to IRS viaonlineEFTPS system.

• 592s Withholding at Source (Quarterly): Review documents for services provided by non-resident entities in the State of proper amount and remit to State of California quarterly.592Bs CA Withholding at Source (Annually): Compileand fileinformational returnsin a timely manner.

• TIN-Matching (as Needed): Supervise Universitys TIN-matching processwithIRS.

Internal Controls

• Establishes implements and reviewsinternal controls related to financial operations for the purpose of safeguarding all University assets. Recognize internal control issuesandtakenecessary steps to correct the issue(s)and recommendappropriate change(s).

General Duties

• Analyzesfinancial data and preparesreports to support informed decision-making byUniversityleadership.

• Staysup to date on relevant accounting standards and regulations.

• Managesand overseeslease obligation accounting trackingactive leasesandpreparing journal entrieson monthlyand yearlybasis.

• Servesas Program Administrator for UniversitysCredit Cardprogram reviewing and approving new credit card withUniversityexpense reimbursement policies and approvesnew credit card applications and credit limit requests for appropriateness and adherence to existing policies. Collectscredit cards from employeesdeparting servicefromUniversityat time of separation.

• Servesas Program Administrator for Chrome River Expense and Invoice management systems and direct support of all error resolutionqueueand support for general ledger account support for Ethos integrations into Ellucian Colleague ERP.

• Managesand overseesthe distribution and reconciliation for employeeloanprogramincluding takingappropriate actionto ensurerepayment.

• Overseesand supervisesUniversity financial records retentionprocess ensuring proper adherence to relevant policies and procedures.

• Supervise plan direct and assign work of assigned staff; make hiring and disciplinary decisions; provide feedback on performance and approve timesheets.

• Performsother related duties and specialprojects asassigned.

Qualification Guidelines

Any combination equivalent to but not limited to the following:

Experience/Training/Education:

Required

• Bachelorsdegree(preferably in accountingor finance).

• A minimum of five (5) ofprofessional experience infinance and accountingwith progressively responsible experience.

• A minimum of four (4)yearssupervisory experience in accountingfinanceand/or related field.

• Working knowledgeofGenerally Accepted Accounting Principles and Higher Education Accounting issues.

Preferred

• Masters degree in related field.

• CPACMAor equivalent.
• Detailed understanding ofEllucianColleague ERP system.

Knowledgeand Skills:

• Expert level accounting related knowledge and skills: accounting standards fund accounting internal controls journal entry preparation reconciliation cost/financial analysis and reporting.
• Communicate effectively and follow instructions both verbally and in writing.
• Communicate complexfinancialinformation in a clear and concise manner both written and verbal.
• High levelof comfort in learningnew and evolving technology and recommend ways to improvepositionsefficiency.
• Strong technicalaptitude:Advanced skills and knowledge of Microsoft Office toincludeWord Excel and PowerPoint along with common desktop/web applications.
• Strong investigative and problem resolution.
• Understandingofoperating functions of financialERP softwaresystems.
• Excellent technical analytical andcritical thinkingskillsandmust be detail oriented.
• Possess strongorganizational skills.
• Exhibitlevel of independent judgment.
• Ability to work effectively in a fast-paced environment.
• Should be good at setting priorities andcandeal with multiple tasks and functions simultaneously.
• UnderstandingofUniversitys operating structures.
• Ability to recommendappropriate coursesof action within established guidelines.
• Ability to foster a cooperative workenvironment.
• Ability to foster strong positive relationships and align both internal and external resources to achieve universityobjectives.
• Ability to exercise discretion andsensitivity towards and the ability to work with confidential informationrequiredat all times.
• Ability tooperatestandard office equipment.
• Must be able to competently interact with a culturally and ethnically diverse population of students faculty and staff.

Physical Requirements/Working Conditions:

Working Conditions:

Standard officesetting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls toassurehealth and positionmayrequire flexibility to work evening and weekend hours as well as the ability totravel asrequired.

Physical Demands:

Incumbents regularly sit for long periods; walk short distances on a regular basis;maytravel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms;climb stairs;stoop or kneel or crouch to file; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift carry and/or move objects weighing up to20pounds.

TO APPLY:A resume/CV and cover letter are compliance with The Americans with Disabilities Act if selected for the interview process and accommodations are needed please call .If you are unable to complete an application due to a disability contact us at to ask for accommodation or an alternative application process.

HIRING RANGE:Anticipated hiring range is near or at the minimum of the classification commensurate with candidates education experience skills and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience skills knowledge abilities education licensure and certifications and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as theHiring Range. Placement within the Hiring Range is determined by internal equity and relevant qualifications.

BACKGROUND CHECK:Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

DRIVERS LICENSE CHECK:Possession of a valid Drivers License is required for certain positions. Employees in positions that require a valid Drivers License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid drivers license and reflects driving record.

PHYSICAL AND PSYCHOLOGICAL EXAMS:For certain positions typically in Public Safety Facilities Athletics and Information Technology Services departments employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 Safety Officers in addition to a pre-employment physical exam will also be required to pass a psychological evaluation.

FOR MORE INFORMATION VISIT

Human Resources ()

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities