Job Description Summary

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5519 - Contract Coordinator I

Salary Grade: 11

Pay Range

Hiring Range: $54891 - $65873 Annually

Pay Range: $54891 - $76856 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.

The first review of applications will be on 5/15/2026.

The Contract Coordinator I is a key contributor within the Pima County Health Department Grants and Contracts team supporting the development and processing of contracts and procurements through thoughtful analysis strong collaboration and a proactive approach to problem-solving. This position works closely with Health Department divisions to help develop contract and procurement documents guide items through internal review and support timely accurate processing in alignment with County requirements.

This role also serves as an important liaison with the Procurement Department to conduct procurements and route items for approval through the Procurement Department the Grants Management & Innovation Department and the Board of Supervisors when required. The position is ideal for someone who brings initiative sound judgment attention to detail to their work and who enjoys partnering with internal stakeholders to move complex processes forward. The Contract Coordinator I plays an important role across all phases of the procurement and contracting process using critical thinking to evaluate information identify issues recommend practical solutions and support successful outcomes. Through clear communication teamwork and a customer-focused mindset this position helps strengthen procurement and contracting operations across the Pima County Health Department.

Duties Include:

• Leads the procurement process for complex public service contracts including developing procurement strategies drafting RFPs evaluating proposals and negotiating contract terms and conditions.

• Manages the contract lifecycle from initiation to closeout ensuring compliance with regulatory requirements organizational policies and industry standards.

• Monitors contract performance and adherence to contractual obligations timelines and quality standards.

• Conducts regular contract reviews and audits to identify risks issues and opportunities for improvement.

• Provides guidance and assistance to junior staff on contract administration procurement procedures and contract management best practices.

• Serves as a liaison between the organization and external vendors stakeholders and legal counsel during contract negotiations and dispute resolution.

• Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters.

• Prepares and presents reports presentations and recommendations to senior management regarding contract status performance metrics and compliance issues.

• Participates in the development and implementation of contract management policies procedures and training programs.

• Ensures accurate documentation record-keeping and archiving of contract documents amendments and correspondence.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Assists in the procurement process for public service contracts including drafting requests for proposals (RFPs) evaluating bids and recommending contract awards;

• Coordinates contract negotiations between the organization and vendors ensuring terms and conditions align with program objectives and regulatory requirements;

• Monitors contract performance and compliance with contractual obligations timelines and deliverables;

• Maintains accurate and up-to-date records of contract documents amendments and correspondence;

• Facilitates communication and collaboration between internal departments external vendors and stakeholders involved in contract implementation;

• Assists in resolving issues and disputes related to contract interpretation scope changes and performance discrepancies;

• Prepares reports and presentations summarizing contract status performance metrics and outcomes for management review;

• Supports the development and implementation of contract management policies procedures and best practices;

• Provides guidance and assistance to program staff on contract-related matters ensuring adherence to procurement policies and regulatory requirements;

• Collaborates with finance and accounting departments to ensure accurate invoicing payment processing and budget reconciliation for contracted services.

Minimum Qualifications:

Bachelors degree from an accredited college or university in public or business administration supply chain management or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering developing evaluating and/or writing contracts.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County in a Contract Specialist position.

Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Minimum one (1) year of experience collaborating with and guiding internal customers through the procurement process.

• Minimum one (1) year of experience developing grant budgets overseeing grants and/or sub-award application processes.

• Minimum one (1) year of experience creating and/or editing contracts in Microsoft Word and/or Adobe.

• Minimum one (1) year of experience working in a public health setting.

• Experience with/knowledge of contract management systems with a preference for Workday.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Licenses and Certificates:Valid driver license isat time of application.ValidAZdriver license isat time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review todetermineapplicants suitability tooperatecounty vehiclesin accordance withPima County administrative procedures. Failure to obtain andmaintainthe required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record. Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The Countyrequirespre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities records and communication systems. This position will require post-job offer proof of immunization(s) or immunization(s) and/or a TB screening.

EEO Information: Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practiceson the basis ofrace color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.