Senior Executive Assistant AM

Job Description:

The role of Team Assistant is to provide general administrative support to our Investment professionals across various Business units in the London office and provide holiday cover to the EA team. The duties include extensive diary management meeting organisation complex trip and travel arrangements and general office administration duties. The office operates in a small team environment.

Key responsibilities of supporting a team of investment professionals include:

Organisation of company meetings and other internal / external appointments

Maintain and proactively manage Microsoft Outlook calendars

Organisation of complex travel schedules and completion of expense reports

Creation and maintenance of Company Reporting Dates spreadsheets for each analyst

Organise prioritise and drive own daily workload and on own initiative

Liaise extensively with internal / external contacts

Ad-hoc administration tasks and team support

General communications and overseeing provision of equipment

Assisting with special projects in the department

Additional requests when required

Key Skills/Experience

• Ability to work independently and take initiative as needed to manage daily tasks and special projects
• Professional proactive enthusiastic a true team player and a good communicator
• Strong written and verbal communication skills exceptional organizational skills good analytical skills; attention to detail and consistent follow through skills
• Good interpersonal skill as the position requires daily contact with Portfolio Managers Analysts Associates Corporate Executives Brokers Administrative staff and Fidelity Management
• Professional pleasant manner as will be liaising with other companies
• Flexible and positive attitude and willing to work overtime when required to meet deadlines
• Assertive confident and self motivated
• A team player who will consistently support his or her peers and the department as a whole.
• Excellent organisation skills and the ability to manage multiple tasks simultaneously
• Ability to communicate effectively and professionally with people of all levels and to understand and communicate complex messages both to and from those supporting
• Ability to demonstrate initiative and prioritise work appropriately
• Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
• Maturity diplomacy and discretion when dealing with colleagues and contacts
• Ability to work under pressure and to tight deadlines

Systems Skills:

High proficiency level with Microsoft Office: Word Excel PowerPoint and Outlook.

Training will be given on in-house applications.

Values:

Within Fidelity the following values are considered to be fundamental to the way in which we work:

Customer Focus

Ownership

Enthusiasm

Integrity

Teamwork

Respect

Innovatio

Certifications:

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