Assistant Manager, Geering Up School Programs

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Job Profile

Job Title

Department

Compensation Range

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This is a term leave replacement position with an end date of December 31 2027.

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary

UBC Geering Up Engineering Outreach is the flagship outreach program of the University of British Columbias Faculty of Applied Science. Geering Up School Programs promote science engineering math and technology to children and youth in British Columbia through fun innovative and hands-on experiments and alignment with Applied Sciences goal of student recruitment Geering Up strives to reach all children and youth regardless of gender ethnicity culture or socio-economic status with special outreach for those groups traditionally underrepresented in science and engineering. Geering Up provides valuable work experience to its employees and enriches the university and community. Geering Up Camps Programs are well-established with a 31-year history and a large returning clientele that grows every year. Geering Up School Programs reach over 27000 youth a year through a team of 200 student & professional staff working across 40 communities.

The Assistant Manager Geering Up School Programs leads the administration operational planning and management communications and strategic plan of the Geering Up School Programs. Key duties include managing relationships with school boards overseeing the program budget and seeking out opportunities for program growth.

Organizational Status

The Assistant Manager Geering Up School Programs reports to the Senior Manager Geering Up & Outreach. This position oversees a staff team including the Geering Up School Programs Coordinator Geering Up Quantum Programs Coordinator student employees and volunteers.

Due to the nature of the work vacations are limited during the months of July and August; and are generally restricted in May and June. Working hours will be typically Monday to Friday and will reflect operational hours as required. Ability to travel to other locations in BC and other remote work locations as required.

Work Performed

Operational planning and management

• Manage the Geering Up School Programs and special activities ensuring that its work aligns with the mandate and mission of the Geering Up organization as a whole and Applied Science outreach goals.

• Responsible for the planning implementation and evaluation of the Geering Up school-based programs and services such as in-school workshops and teacher training programs. Provides supervisory oversight to the Geering Up teacher professional development school workshops programs and Geering Up Quantum Computing programs.

• Manage an annual budget for school programs and special activities of $600000; conduct market research to evaluate program competitiveness plan and implement cost-saving measures and prepare monthly reports on budget health for the Senior Manager Geering Up & Outreach.

• Create systems to facilitate the delivery of school outreach programs in communities across BC through a team of over 16-20student staff and 3-4 hourly professional staff annually delivering 200000 hours of face-to-face programming.

• Develop implement and evaluate administrative policies procedures and practices for the efficient operation and administration of Geering Up School Programs.

• Responsible for full-cycle recruitment of Geering Up School Programs student staff and volunteers. Identifies staffing requirements schedules and conducts interviews approves offer letters and manages performance and development of staff; liaising with APSC Human Resources and the Senior Manager Geering Up & Outreach and Administration as needed.

• Responsible for the hiring training supervision performance management discipline and termination of direct reports working with APSC Human Resources when required. Provides oversight to indirect reports. Develop staff training initiatives to ensure effective orientation team building ongoing development and retention of staff.

• Help secure funding to continue to provide existing programs and services and expand offerings. This may include being responsible for full-cycle of grant applications with external stakeholders including Provincial and Federal government. Includes writing and submission of applications; evaluation and reporting for grant compliance.

• Manage the development and implementation of program the curriculum for participants Grades K 12 and teachers guiding student curriculum assistants through the process of designing and testing new activities. This curriculum includes computer science curriculum and engineering and science curriculum activities.

• Maintain a positive healthy and safe work environment that encourages diversity and people engagement.

• Maintain a performance management process for all staff in alignment with UBC policies and practices and in collaboration with APSC HR which includes monitoring coaching and mentoring staff on an ongoing basis and conducting an annual performance review. Leadership of Administrative Program Unit

• Responsible for the communication marketing and promotion of Geering Up School Programs and events.

• Support promotional strategy for School Programs that reach 27000 families via email social media and online video campaigns.

• In collaboration with the Senior Manager Geering Up & Outreach liaise with program funders and supporters as required.

• Community relations/advocacy

• Develop new and maintain current working relationships with school boards educators municipal libraries and special interest groups.

• Identify opportunities and establish new working relationships and collaborations to support the strategic plan and goals of Geering Up School Programs

Risk management

• In collaboration with the APSC Safety and Facilities Officer develops and implements policies that ensure the wellbeing of 27000 participants/year and 2000 educators a year.

• Review and evaluate policies on a regular basis to ensure effectiveness and alignment with University policies and practices.

Consequence of Error/Judgement
Decisions made create legal and financial liabilities for the Geering Up Outreach Program UBC Faculty of Applied Science and the Institution and affect the reputation of them within the academic and surrounding community. Errors in decision making can adversely affect the UBC Faculty of Applied Sciences and the Institutions interests in each of these respects. Safety and security of persons and projects with Geering Up is a primary responsibility of this position.

Supervision Received
Reports to the Senior Manager Geering Up & Outreach.

Supervision Given
Manages staff and is responsible for hiring discipline evaluation and termination. Consults with APSC HR on HR matters including compensation performance management and development recruitment practices and termination of employees. Directly supervises two full time management and professional staff (he Geering Up School Programs Coordinator and the Quantum Computing Coordinator) and3-4 hourly wage teacher professional development staff and Program Assistants (student employees). Provides indirect supervision to 20 students employees across the workshops and Quantum computing programs.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

The ideal candidate is a diplomatic multi-tasker with excellent judgment broad communications skills and is strategically minded. Working largely autonomously the incumbent will deliver on yearly outreach targets and will develop and supervise outreach programs bringing with them an understanding of and experience with pedagogy for supporting diversity and positive classrooms. Experience in the STEM outreach ecosystem is a strong benefit. Detailed knowledge of the operation of an Actua outreach program is required. Proven ability to work independently in problem solving and managing multiple projects. Superior communication and interpersonal skills. Ability to perform financial planning functions. Ability to communicate effectively with the media and public relations agencies is an asset. Ability to conduct needs analyses plan organize manage monitor complete and evaluate projects within allocated time and resources. Authentic leadership with demonstrated ability to oversee and collaborate with staff. Exceptional relationship-building and team-building skills. Ability to interface with and engage diverse volunteers educators and community partners. Ability to work flexible hours. Capacity to work calmly under pressure. Experience in outreach program delivery event planning training STEM pedagogy are all desirable skills for the position.

The Faculty of Applied Science values equity and diversity in our UBC community. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code including sex sexual orientation gender identity or expression racialization disability political belief religion marital or family status age and Indigenous (First Nations Status/Non-Status Métis or Inuit as defined by the Canadian Constitution Act 1982).

All UBC faculty and staff who work directly with or potentially have unsupervised access to children or vulnerable adults are subject to a Criminal Record Check in accordance with the Criminal Records Review Act. The successful applicant must be able to produce a valid criminal record check.