Purchasing Support Specialist

ASB Resources

Job Location:

Mumbai - India

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Purpose

The Purchasing Support Specialist is responsible for supporting the Purchasing Manager in the order Confirmation and Expedite process to ensure Customer order fulfillment requirements are met. Provide auxiliary support for the company by performing tasks as defined and communicated by the COO and CEO.

Duties and Responsibilities

Purchasing

Purchase Order Receipt Acknowledgements
- Daily: Review POs-Unconfirmed/Delivery Date Required report in SAP and follow up with the Supplier on acknowledging receipt of NYE PO
- Once receipt of PO is confirmed by Supplier change the PO Confirmed field in SAP to Confirmed
- Daily: EDI review discrepancy report for issues
- If any Purchase Order has pricing or quantity issues those issues are to be communicated to the Purchasing Manager so that any decisions and/or adjustments can be made
- Any deviations from the original PO initiated/requested by the Supplier are to be communicated only to the Purchasing Manager for review and action. Examples: Supplier request to partial ship to ship early etc.
Supplier Ship Date Acknowledgements
- Daily: Follow up with Supplier for the Purchase Order Acknowledged Ship Date
- Upon receipt of Supplier ship commitment update both the Acknowledged Ship Date field on the PO with current commit date and change PO Confirmed field to Final
- Ship Dates should be received from the Supplier no more than five days after the Order Confirmation is received. If they are not received within five business days a reminder notice is to be sent to the Supplier and the Purchasing Manager is to be copied.
- Daily: EDI review discrepancy report for issues

Purchase Order Expediting
- Daily: Collaborate with the Purchasing Manager on orders that require expediting. Utilize the POs-Unconfirmed/Delivery Date Required report in SAP to expedite the delivery commit dates with the Supplier. Update the comments in the PO Confirmation Notes with current status.
- Daily: Review Open Order Report for additional potential delivery issues and identify expedite requirements to review with the Manufacturer/Vendor.
- Only expedite requests made by Sales utilizing the process in SAP are to be accepted. No direct requests are to be accepted and need to be communicated to the Purchasing Manager
Late Order Review
- Daily: Follow-up on late orders with Vendors for potential delivery improvement
- Update the Acknowledged Ship Date field on the PO as appropriate
Supplier On-Time To Commit
- While working with Suppliers on PO Confirmations and Shipment Dates proactively confirm the Suppliers On-Time To Commit by reviewing the current shipments scheduled for delivery within the next 30 days
- As needed update the Acknowledged Ship Date field on the PO
On-time Delivery Requirements
- Monthly: Identify Suppliers that are not meeting On-Time delivery standards and report them monthly to the CEO and COO (AS9120 Requirements)

Qualifications

Proficiency in SAP B1 Business Software
Related job experience with the Sales and Purchasing Processes
Bachelors Degree and/ or relevant Work Experience
Ability to Execute both Short & Long Term Goals
Ability to Review & Understand Relationship between Forecast Sales and Inventory
Ability to Take Direction and Follow Established Processes
Critical Thinking Skills
Project Management Skills
Moderate expertise in Microsoft Excel Software

Job Purpose

Duties and Responsibilities

Purchasing

Purchase Order Receipt Acknowledgements
- Daily: Review POs-Unconfirmed/Delivery Date Required report in SAP and follow up with the Supplier on acknowledging receipt of NYE PO
- Once receipt of PO is confirmed by Supplier change the PO Confirmed field in SAP to Confirmed
- Daily: EDI review discrepancy report for issues
- If any Purchase Order has pricing or quantity issues those issues are to be communicated to the Purchasing Manager so that any decisions and/or adjustments can be made
- Any deviations from the original PO initiated/requested by the Supplier are to be communicated only to the Purchasing Manager for review and action. Examples: Supplier request to partial ship to ship early etc.
Supplier Ship Date Acknowledgements
- Daily: Follow up with Supplier for the Purchase Order Acknowledged Ship Date
- Upon receipt of Supplier ship commitment update both the Acknowledged Ship Date field on the PO with current commit date and change PO Confirmed field to Final
- Ship Dates should be received from the Supplier no more than five days after the Order Confirmation is received. If they are not received within five business days a reminder notice is to be sent to the Supplier and the Purchasing Manager is to be copied.
- Daily: EDI review discrepancy report for issues

Purchase Order Expediting
- Daily: Collaborate with the Purchasing Manager on orders that require expediting. Utilize the POs-Unconfirmed/Delivery Date Required report in SAP to expedite the delivery commit dates with the Supplier. Update the comments in the PO Confirmation Notes with current status.
- Daily: Review Open Order Report for additional potential delivery issues and identify expedite requirements to review with the Manufacturer/Vendor.
- Only expedite requests made by Sales utilizing the process in SAP are to be accepted. No direct requests are to be accepted and need to be communicated to the Purchasing Manager
Late Order Review
- Daily: Follow-up on late orders with Vendors for potential delivery improvement
- Update the Acknowledged Ship Date field on the PO as appropriate
Supplier On-Time To Commit
- While working with Suppliers on PO Confirmations and Shipment Dates proactively confirm the Suppliers On-Time To Commit by reviewing the current shipments scheduled for delivery within the next 30 days
- As needed update the Acknowledged Ship Date field on the PO
On-time Delivery Requirements
- Monthly: Identify Suppliers that are not meeting On-Time delivery standards and report them monthly to the CEO and COO (AS9120 Requirements)

Qualifications

Proficiency in SAP B1 Business Software
Related job experience with the Sales and Purchasing Processes
Bachelors Degree and/ or relevant Work Experience
Ability to Execute both Short & Long Term Goals
Ability to Review & Understand Relationship between Forecast Sales and Inventory
Ability to Take Direction and Follow Established Processes
Critical Thinking Skills
Project Management Skills
Moderate expertise in Microsoft Excel Software

Job Purpose The Purchasing Support Specialist is responsible for supporting the Purchasing Manager in the order Confirmation and Expedite process to ensure Customer order fulfillment requirements are met. Provide auxiliary support for the company by performing tasks as defined and communicated by...

Job Purpose

Duties and Responsibilities

Purchasing

Purchase Order Receipt Acknowledgements
- Daily: Review POs-Unconfirmed/Delivery Date Required report in SAP and follow up with the Supplier on acknowledging receipt of NYE PO
- Once receipt of PO is confirmed by Supplier change the PO Confirmed field in SAP to Confirmed
- Daily: EDI review discrepancy report for issues
- If any Purchase Order has pricing or quantity issues those issues are to be communicated to the Purchasing Manager so that any decisions and/or adjustments can be made
- Any deviations from the original PO initiated/requested by the Supplier are to be communicated only to the Purchasing Manager for review and action. Examples: Supplier request to partial ship to ship early etc.
Supplier Ship Date Acknowledgements
- Daily: Follow up with Supplier for the Purchase Order Acknowledged Ship Date
- Upon receipt of Supplier ship commitment update both the Acknowledged Ship Date field on the PO with current commit date and change PO Confirmed field to Final
- Ship Dates should be received from the Supplier no more than five days after the Order Confirmation is received. If they are not received within five business days a reminder notice is to be sent to the Supplier and the Purchasing Manager is to be copied.
- Daily: EDI review discrepancy report for issues

Purchase Order Expediting
- Daily: Collaborate with the Purchasing Manager on orders that require expediting. Utilize the POs-Unconfirmed/Delivery Date Required report in SAP to expedite the delivery commit dates with the Supplier. Update the comments in the PO Confirmation Notes with current status.
- Daily: Review Open Order Report for additional potential delivery issues and identify expedite requirements to review with the Manufacturer/Vendor.
- Only expedite requests made by Sales utilizing the process in SAP are to be accepted. No direct requests are to be accepted and need to be communicated to the Purchasing Manager
Late Order Review
- Daily: Follow-up on late orders with Vendors for potential delivery improvement
- Update the Acknowledged Ship Date field on the PO as appropriate
Supplier On-Time To Commit
- While working with Suppliers on PO Confirmations and Shipment Dates proactively confirm the Suppliers On-Time To Commit by reviewing the current shipments scheduled for delivery within the next 30 days
- As needed update the Acknowledged Ship Date field on the PO
On-time Delivery Requirements
- Monthly: Identify Suppliers that are not meeting On-Time delivery standards and report them monthly to the CEO and COO (AS9120 Requirements)

Qualifications

Proficiency in SAP B1 Business Software
Related job experience with the Sales and Purchasing Processes
Bachelors Degree and/ or relevant Work Experience
Ability to Execute both Short & Long Term Goals
Ability to Review & Understand Relationship between Forecast Sales and Inventory
Ability to Take Direction and Follow Established Processes
Critical Thinking Skills
Project Management Skills
Moderate expertise in Microsoft Excel Software

Job Purpose

Duties and Responsibilities

Purchasing

Purchase Order Receipt Acknowledgements
- Daily: Review POs-Unconfirmed/Delivery Date Required report in SAP and follow up with the Supplier on acknowledging receipt of NYE PO
- Once receipt of PO is confirmed by Supplier change the PO Confirmed field in SAP to Confirmed
- Daily: EDI review discrepancy report for issues
- If any Purchase Order has pricing or quantity issues those issues are to be communicated to the Purchasing Manager so that any decisions and/or adjustments can be made
- Any deviations from the original PO initiated/requested by the Supplier are to be communicated only to the Purchasing Manager for review and action. Examples: Supplier request to partial ship to ship early etc.
Supplier Ship Date Acknowledgements
- Daily: Follow up with Supplier for the Purchase Order Acknowledged Ship Date
- Upon receipt of Supplier ship commitment update both the Acknowledged Ship Date field on the PO with current commit date and change PO Confirmed field to Final
- Ship Dates should be received from the Supplier no more than five days after the Order Confirmation is received. If they are not received within five business days a reminder notice is to be sent to the Supplier and the Purchasing Manager is to be copied.
- Daily: EDI review discrepancy report for issues

Purchase Order Expediting
- Daily: Collaborate with the Purchasing Manager on orders that require expediting. Utilize the POs-Unconfirmed/Delivery Date Required report in SAP to expedite the delivery commit dates with the Supplier. Update the comments in the PO Confirmation Notes with current status.
- Daily: Review Open Order Report for additional potential delivery issues and identify expedite requirements to review with the Manufacturer/Vendor.
- Only expedite requests made by Sales utilizing the process in SAP are to be accepted. No direct requests are to be accepted and need to be communicated to the Purchasing Manager
Late Order Review
- Daily: Follow-up on late orders with Vendors for potential delivery improvement
- Update the Acknowledged Ship Date field on the PO as appropriate
Supplier On-Time To Commit
- While working with Suppliers on PO Confirmations and Shipment Dates proactively confirm the Suppliers On-Time To Commit by reviewing the current shipments scheduled for delivery within the next 30 days
- As needed update the Acknowledged Ship Date field on the PO
On-time Delivery Requirements
- Monthly: Identify Suppliers that are not meeting On-Time delivery standards and report them monthly to the CEO and COO (AS9120 Requirements)

Qualifications

Proficiency in SAP B1 Business Software
Related job experience with the Sales and Purchasing Processes
Bachelors Degree and/ or relevant Work Experience
Ability to Execute both Short & Long Term Goals
Ability to Review & Understand Relationship between Forecast Sales and Inventory
Ability to Take Direction and Follow Established Processes
Critical Thinking Skills
Project Management Skills
Moderate expertise in Microsoft Excel Software