On-Call, MTS Synodality Program Coordinator

Position Title:

Position Type:

Hiring Range:

$33.94 - $40.72 per hour Compensation will be based on education experience skills relevant to the role and internal equity.

Pay Frequency:

A. POSITION PURPOSE

The MTS Synodality Program Coordinator plays a key role in the successful implementation of the Master of Theological Studies (MTS) with a Concentration in Synodality at the Jesuit School of Theology of Santa Clara University (JST-SCU). Working in close collaboration with the Manager of Synodality Programs this position serves as the primary point of contact for students and participants throughout the program ensuring a cohesive and well-supported academic and formative experience. The Coordinator contributes directly to the programs mission of forming Catholic Sisters as synodal leaders equipped to serve the Church with depth vision and co-responsibility.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Student and Participant Communication

• Serve as the primary liaison between the program and the cohort of 15 Catholic Sisters enrolled in the MTS concentration.

• Manage all ongoing communication with students including onboarding course updates deadlines and general program inquiries.

• Draft and distribute program announcements newsletters and informational materials in a timely and professional manner.

• Maintain regular check-ins with participants to ensure engagement address concerns and foster a sense of community throughout the two-year program.

• Coordinate communication with participants religious superiors and congregations as needed.

2. Program Coordination and Logistics

• Work closely with the Manager of Synodality Programs in the day-to-day administration of the MTS concentration supporting scheduling course delivery logistics and cohort management.

• Coordinate the organization of extracurricular activities including webinars talks reflection sessions and other formative experiences that complement the academic curriculum.

• Assist in the logistical planning and execution of the annual Together at the Table gathering at Santa Clara University including travel accommodations and participant coordination.

• Support the scheduling and facilitation of virtual meetings live-streamed sessions and online collaborative events involving students faculty and guest speakers.

• Maintain accurate records of student participation program milestones and logistical details.

3. Extracurricular and Formation Activities

• Collaborate with the Manager of Synodality Programs in identifying planning and coordinating extracurricular offerings that deepen participants formation in synodal leadership.

• Assist in organizing pastoral encounters intercultural dialogues and spiritual reflection opportunities aligned with the programs objectives.

• Support the development and coordination of the ongoing alumni formation network including annual events and mentorship initiatives for program graduates.

4. MTS Program Promotion and Recruitment

• Assist the Manager of Synodality Programs in the promotion and visibility of the MTS concentration through digital channels outreach to religious congregations and broader Catholic networks.

• Support recruitment efforts by preparing informational materials coordinating information sessions and responding to inquiries from prospective students.

• Contribute to the development of content for social media institutional websites and other communications platforms that highlight the programs mission and impact.

• Collaborate in the coordination of marketing and communications strategies to ensure effective outreach to target audiences within religious communities.

5. Reporting and Administrative Support

• Report regularly to the Manager of Synodality Programs on the status of student engagement logistical operations and any issues requiring attention.

• Support data collection and documentation processes for program monitoring evaluation and learning activities.

• Assist in the preparation of reports presentations and strategic recommendations as requested by program leadership.

• Maintain organized digital files communication records and logistical documentation in institutional systems.

6. Other duties as assigned.

C GENERAL GUIDELINES

• Recommends initiatives and implements changes to improve quality and services.

• Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

• Researches and develops resources that create timely and efficient workflow.

• Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness accuracy and timeliness of all operational functions.

• Prepares and submits reports as requested and required.

• Develops and implements guidelines to support the functions of the

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge skills abilities education and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within an inclusive multicultural environment and to promote and contribute to a respectful workplace.

D. QUALIFICATIONS AND REQUIREMENTS

Required

• Bachelors degree in theology education communications or a related field. A background in Catholic ministry or religious studies is highly valued.

• Demonstrated experience in program coordination student services or administrative roles within an academic or ministry context.

• Excellent written and verbal communication skills in English; ability to communicate clearly professionally and with pastoral sensitivity.

• Strong organizational skills with the ability to manage multiple tasks and priorities in a remote fast-paced environment.

• Proficiency in digital communication tools and online learning platforms (e.g. Zoom learning management systems email marketing tools).

• Familiarity with the Catholic Church its structures and the mission of religious congregations; understanding of and commitment to the principles of synodality.

• Collaborative spirit and ability to work effectively as part of a small mission-driven team.

Preferred

• Masters degree in theology pastoral ministry higher education administration or a related field.

• Experience working with Catholic Sisters women religious or similar ministry contexts.

• Knowledge of or experience with synodal processes the Synod on Synodality () and related ecclesial initiatives.

• Event coordination experience particularly for academic or ministry gatherings.

• Bilingual skills (Spanish/English) are a plus.

Core Competencies

E. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this accordance with the Americans with Disabilities Act as amended the California Fair Employment & Housing Act and all other applicable laws SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill experience education or other requirements of the position and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.

• May be required to travel to other buildings on the campus.

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

• May be required to occasionally travel to outside customers vendors or suppliers.
  

F. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.

• Mostly indoor office environment with windows.

• Offices with equipment noise.

• Offices with frequent interruptions.

Telecommute

Santa Clara University is registered to do business in the following states: California Nevada Oregon Washington Arizona and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color ethnicity national origin citizenship ancestry religion age sex sexual orientation gender gender expression gender identity marital status parental status veteran or military status physical or mental disability medical conditions pregnancy or related conditions reproductive health decision making or any other characteristic protected by federal state or local laws. For a complete copy of Santa Clara Universitys equal opportunity and nondiscrimination policies please visit the Office of Equal Opportunity and Title IX website at Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report please visit the Campus Safety Serviceswebsite. To request a paper copy please call Campus Safety at . The report includes the type of crime venue and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team ator by phone at . Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status please contact .