Office Manager (fmd)

Aleph Alpha

Job Location:

Berlin - Germany

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

At Aleph Alpha we are shaping the future of AI with European values at the core. The heart of our product is developing cutting-edge generative AI solutions with a strong emphasis on sovereignty ethical development and societal benefit. Our generative AI offering empowers businesses governments and individuals to achieve their full potential.

We operate across two core locations Heidelberg and Berlin and are seeking a new Office Manager for our Berlin-Mitte office.

Your responsibilities:

Office Operations: Ensure smooth day-to-day office operations including mail handling deliveries equipment orders and onboarding preparation
Reception & Experience: Act as the first point of contact for visitors and employees creating a welcoming and professional office environment
Event & Culture: Plan and execute team events after-works and company meetings in collaboration with the People Team
Office Move (Key Project): Take ownership of coordinating the office expansion ensuring a seamless transition
Administrative Support: Manage invoices collect receipts and support accounting processes
Feel-Good & Culture: Drive initiatives that foster a positive engaging and supportive workplace

Your profile:

Strong organizational skills with the ability to manage multiple priorities
Excellent communication skills (written and verbal)
- German language skills at a minimum level of B2 are required.
Proactive and solution-oriented mindset
Hands-on and self-driven working style with high ownership
Solid technical proficiency with common office tools and systems
Experience in office management or a similar role
First experience in project coordination (e.g. office moves events)
Passion for creating a great employee experience and office culture
Target start date: July 1st

What you can expect from us:

Become part of an AI revolution!
30 days of paid vacation
Access to a variety of fitness & wellness offerings via Wellhub
Mental health support through
JobRad Bike Lease
Substantially subsidized company pension plan for your future security
Subsidized Germany-wide transportation ticket
Budget for additional technical equipment
Flexible working hours for better work-life balance and hybrid working model
Virtual Stock Option Plan

Required Experience:

We operate across two core locations Heidelberg and Berlin and are seeking a new Office Manager for our Berlin-Mitte office.

Your responsibilities:

Office Operations: Ensure smooth day-to-day office operations including mail handling deliveries equipment orders and onboarding preparation
Reception & Experience: Act as the first point of contact for visitors and employees creating a welcoming and professional office environment
Event & Culture: Plan and execute team events after-works and company meetings in collaboration with the People Team
Office Move (Key Project): Take ownership of coordinating the office expansion ensuring a seamless transition
Administrative Support: Manage invoices collect receipts and support accounting processes
Feel-Good & Culture: Drive initiatives that foster a positive engaging and supportive workplace

Your profile:

Strong organizational skills with the ability to manage multiple priorities
Excellent communication skills (written and verbal)
- German language skills at a minimum level of B2 are required.
Proactive and solution-oriented mindset
Hands-on and self-driven working style with high ownership
Solid technical proficiency with common office tools and systems
Experience in office management or a similar role
First experience in project coordination (e.g. office moves events)
Passion for creating a great employee experience and office culture
Target start date: July 1st

What you can expect from us: