Assistant to the Deans (Dean of Student Life and Dean of Teaching and Learning)

The UWC-USA program a two-year experience that integrates our Academic UWC CAS (Creativity Activity and Service) and Residential curricula prepares students to serve as catalysts for greater unity peace and sustainability in the world. We support students in practicing our mission during their two years on campus and challenge them to live our mission for a lifetime.

Under the supervision of the Deans the Assistant to the Dean of Student Life and Dean of Teaching and Learning understands and supports the mission of UWC-USA as fundamental to all mission-delivery program activities including academic experiential education and residential life.

The role of the Assistant to the Deans is to support the core programming of the UWC-USA student experience by supporting the administrative needs of the Deans. Duties include calendar budget and purchasing support student records management and student-facing meetings to address support needs and adherence to school policies. The Assistant is expected to have strong competency in written communication and data management applications. They will be required to have or gain proficiency in the schools platforms: Google Suite Veracross REACH and Canvas.

The Assistant to the Deans is employed on a 10-month agreement that runs from early August to late May and is paid over the course of 12 months. The beginning and end of the school year and the end of each trimester are particularly busy periods and times when personal leave should not interfere with professional obligations.

Assist the Deans with core office responsibilities:

• Provide administrative support using digital platforms (Veracross Canvas Google Workspace Event Manager Panda Docs Amazon account REACH School Dude etc.)
• Manage record keeping and data collection entry and analysis
• Manage professional attendance and timeliness for deadlines and commitments prompt faculty to complete requested tasks (iSolved spreadsheet data collection surveys)
• Assist in communication with students faculty staff external partners and families:
• Draft templates of formal correspondence (job descriptions letters to parents NC etc.)
• Final review and editing of formal correspondence (job descriptions letters to parents NC etc.)
• Timed sending of formal correspondence with merged information attached or linked materials
• Receive and maintain records for learning disability diagnoses. Alert faculty of the accommodations requested by medical providers and file documentation for use with external testing services.
• Prepare graphics and visual representations (ex. calendars summary of data infographics of processes)
• Create maintain and update a handbook on the standard operating procedures used by both Deans

Assist in coordination across teams communication and calendaring of events:

• Manage and deploy templates for regular residential life correspondence:
• Friday Flash
• REACH travel requests
• Manage budgetary procedures:
• Assist with contract drafts and related documentation
• Prepare and log disbursement requests
• Complete and submit credit card statements and receipts
• Track budget spending
• Track time off for employees under the Educational Division including absences at meetings or achievement of deadlines for required reporting
• Fulfill other tasks as determined by the Deans

Student-facing work:

• Conduct face-to-face meetings with students to address support needs and adherence to school policies.
• Coordinate student support needs with Health Team Residential Life and Academic Support Lead
• Co-teach a First Year Foundations class with the IB Coordinator and the Research Support Specialist to introduce practice and master approaches to learning to students in their first trimester
• Coach students one-on-one and in small groups on how to manage and integrate basic learning accommodations.

Leadership: All UWC-USA employees are expected to provide varying levels of leadership in order to support the UWC mission. Examples include but are not limited to:

• Actively participating and contributing to committee or task force assignments providing leadership in campus-wide events or initiatives strategic planning efforts in the experiential education program the dormitories dining hall and/or in physical plant initiatives.
• Initiating strategic discussions and sharing thoughtful and innovative ideas with your co-workers for carrying out the UWC mission and successfully completing day to day work assignments.
• Demonstrating a growth mindset by believing and acknowledging that intelligence skills learning and creativity can all grow with time and experience.
• In all interactions upholding the UWC mission and values and creating an environment that promotes and values diversity equity and inclusion.

Required Qualifications

• Associates degree or higher
• Advanced proficiency in Google Workspace Suite including Google Drive Docs Sheets Forms as well as Student Information Systems
• Ability to produce high-quality work meet critical deadlines and pay attention to details in written and numeric formats
• Ability to work collaboratively with teachers and staff
• Ability to contribute to the mission and values of the school
• Excellent interpersonal and communication skills
• Excellent organizational and time management skills
• Ability to use good judgment in establishing priorities and assessing and navigating difficult situations
• Ability to work with frequent interruptions
• Ability to work on own initiative
• High degree of accuracy discretion and confidentiality is essential
• Actively engaged member of his/her profession and the wider community
• Flexible and adaptable
• Must be able to lift carry and pull up to 30 pounds
• Current driving record and valid drivers license

Preferred Qualifications

• Bachelors degree or higher
• Knowledge/experience using student information databases

Required Experience:

IC