Administrative and Projects Associate
Share
Job Location:
Hourly Salary:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Salary
Summary
Reporting to the Manager Mission Integration Culture and Volunteer Resources and receiving work direction from the Coordinator Events & Projects the Events & Projects Associate:
- provides administrative logistical and operational support for Mission events projects and engagement activities
- assists with planning and delivering staff recognition outreach celebration and remembrance events
- supports culturally safe initiatives in collaboration with the Indigenous Wellness and Reconciliation Team
- helps implement projects aligned with the Mission: Forward Strategic Plan and departmental priorities
- prepares materials updates templates and supports communications for Mission activities
- provides committee and grant administration support including scheduling records and documentation
- coordinates donated goods and maintains inventories spreadsheets and departmental resources
- builds positive relationships with internal and external partners through professional service
- promotes a safe respectful and inclusive environment for patients residents families visitors and staff
- performs other related duties as assigned
What You Bring
Education Training and Experience:
- Completion of a three (3) year post-secondary program plus two (2) to three (3) years of recent related experience in administrative event project or office coordination support preferably in a large or complex organization or an equivalent combination of education training and experience.
- Experience supporting committees meetings calendars records management and multiple priorities preferred.
- Proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint preferred.
- Valid BC Drivers License and access to a reliable vehicle preferred.
- Experience or interest in culturally safe practices equity diversity inclusion and reconciliation is an asset.
- Experience in healthcare not-for-profit faith-based or mission-driven organizations is an asset.
Skills and Abilities:
- Strong interpersonal skills with the ability to work collaboratively with staff at all levels.
- Excellent organizational and time management skills with the ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Demonstrated attention to detail and accuracy.
- Ability to organize prioritize and meet deadlines.
- Ability to support events projects and related activities effectively.
- Ability to handle confidential information with diplomacy discretion and professionalism.
- Ability to follow direction take initiative and work independently and as part of a team.
- Sound judgment decision-making and problem-solving skills.
- Demonstrated project coordination facilitation and results-oriented skills.
- Basic understanding of PHCs Mission Vision Values and Catholic health care principles or willingness to learn.
- Intermediate to advanced proficiency with Microsoft Office Suite (Excel PowerPoint Outlook Copilot) databases and internet applications
What We Offer
Why Join Providence Health Care
- Competitive salary: $29.88 - $39.22 per hour based on experience.
- Growth opportunities: Professional development and career advancement at every stage of your career.
- State-of-the-art facilities: Be part of the future new St. Pauls Hospital and health campus opening in 2027 and leading innovation in care research and teaching.
- Inclusive culture: A respectful diverse and values-driven workplace committed to dignity belonging and social justice.
- Hybrid work opportunity: Flexible work arrangements may be available.
- Comprehensive benefits: Health dental vision life insurance and pension package.
Your Day to Day
Provide logistical and administrative support for organization-wide and site-level Mission events recognition programs outreach initiatives and celebrations.
Coordinate Long Service Recognition and Mission Awards programs including materials preparation tracking and event support.
Support community outreach initiatives through scheduling communications and relationship-building activities.
Manage event technology such as online platforms registration systems participant communications and post-event materials.
Update and maintain website intranet and online communication pages.
Prepare presentations reports speaking notes spreadsheets and event materials.
Support Mission projects by tracking tasks preparing meeting materials and assisting with implementation.
Collaborate with the Indigenous Wellness and Reconciliation Team to help ensure culturally safe events and resources.
Maintain departmental templates filing systems contact lists and shared resources.
Liaise with staff volunteers stakeholders and external partners while handling confidential information with discretion.
Assist with grant submissions research follow-up actions and continuous improvement initiatives.
Perform other related duties as assigned.
Who We Are
Providence Health Care is one of the largest faith-based health care organizations in Canada. Living our Mission Vision and Values means providing British Columbians with compassionate socially just exceptional and innovative care every day.
From humble roots over 129 years ago Providence has grown into a globally renowned research teaching and care organization. We choose to be part of Providence because of our long-standing commitment to social justice compassionate care and Truth and Reconciliation with Indigenous Peoples.
We acknowledge that Providence Health Care and the new St. Pauls Hospital site is located on the traditional ancestral and unceded territory of the Coast Salish Peoples including the territories of the xʷməθkwəyəm (Musqueam) Skwxwú7mesh (Squamish) and Səlílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
Required Experience:
IC
About Company
Providence Health Care provides patient and family centred health care to all British Columbians. Driven by compassion and social justice, we are at the forefront of exceptional care and innovation.
