Diocese of St. Augustine

Payroll Clerk

• Conducts accurate and timely full bi-weekly payroll cycle payroll for the Chancery Offices and coordinates with diocesan entities with bi-weekly and semimonthly payroll cycles.
• Monitors spot-checks and provides administrative oversight of payroll entries and changes by diocesan entities to maintain the integrity of the system and compliance with diocesan policy and legal requirements related to payroll law and employment law.
• Works closely with and seeks advice and counsel from the Human Resources team in the areas of benefits Department of Labor laws specifically FLSA regulations position classifications DOSA compensation pay grades/ranges and employment laws.
• Ensures the proper administration of the electronic timekeeping system. Monitors submissions of approved electronic timesheets and ensures valid data transfers to/from the payroll service.
• With sensitivity to time constraints effectively and efficiently troubleshoots payroll processing issues inter-departmentally or those received from local payroll administrators by researching or expediting to the payroll service provider (Paycor) to correct issues or solve problems.
• Ensures that proper deductions on Chancery employee payroll deductions are correct. Works closely with the Office of Human Resources to obtain data and uploads for deductions such as changes pensions auto stipends flexible spending 125 healthcare premiums 403b contribution upload administration housing allowance for senior priests and ensures all mandated deductions are made. Note: Deductions are the responsibility of the entity and Business Manager and/or local payroll administrator.
• Works closely with the Diocesan Benefits Administrator and Payroll Administrator during Open Enrollment.
• Continuously monitors and stays abreast of local state and federal mandates with respect to payroll. Ensures that all State Federal and other required reports are generated accurate and timely submitted avoiding late filings penalties and/or interest.
• Prepares and analyzes payroll reports.
• Performs other related duties as assigned by supervisor.

• Minimum of a high school diploma and two (2) years of payroll experience preferred. An Associates in Accounting Certified Payroll Professional (CPP) or Payroll Compliance Professional (PCP) is a plus.
• Knowledge of payroll tax laws and regulations.
• The ability to respect promote accommodate and not be in conflict with the mission moral and social teachings doctrines and laws of the Roman Catholic faith.
• Must maintain a high level of attention to detail accuracy and efficiency; a person with superior organizational skills analytical thinking critical thinking data analysis research skills and the ability to identify root causes.
• Proficiency in Microsoft Office 365 products and intermediate Excel skills with willingness to self-develop to advanced level.
• Must consistently demonstrate a positive friendly respectful and caring attitude with colleagues employees and all one serves in word and deed; projecting a welcoming atmosphere to all who call upon the office.
• Must be able to organize and prioritize work be proactive take initiative resolve complex problems and follow through.
• Requires above-average communication skills including verbal written and listening.
• Must successfully pass the required criminal background check prior to employment and maintain this clearance.