Divisional Coordinator

POSITION TITLE:Divisional Coordinator
REPORTS TO:VPCentralDivision
SUPERVISION EXERCISED:None
LOCATION:Central Division

Grade/Class:Grade D Non-Exempt Non-Union

ABOUT THE ORGANIZATION:

ADL is the leading anti-hate organization in the world. Founded in 1913 its timeless mission is to stop the defamation of the Jewish people and to secure justice and fair treatment to all. Today ADL continues to fight all forms of antisemitism and bias using innovation and partnerships to drive impact. A global leader in combating antisemitism counteringextremismand battling bigotry wherever and whenever it happens ADL works to protect democracy and ensure a just and inclusive society for all.

PRIMARY FUNCTION:

The Divisional Operations Coordinator provides direct oversightsupportandassistanceforall oftheCentralDivisions administrative and operational needs. The Divisional Operations Coordinator drives the process for all budget expense contract and administration for the Division. The role takes on strategic projects as assigned scheduling all Division meetings and tracking initiatives and addition the Divisional Operations Coordinator steps in to support assigned regional offices with general administrative needs as requested.

Primary:

• Serve as the primary support professional for the Division Vice Presidentincluding calendaring travel coordination and expense management.

• Coordinatelogisticsfor meetings/events.

• Oversees all divisional finance and budget management processes including allocation tracking contracting and vendor payments while serving as the primary liaison between regional offices the Division and the national support functions.

• Provide direct project management support to the Divisional Vice PresidentSenior Director ProgramsPolicy Director Communications Directorand Regional Directors including scheduling Divisional meetings coordinating all tech and material needs and tracking assigned deliverables.

• Oversee the maintenanceand coordinationof division filesand data. Support the Division and Regions tomaintainaccuratestaffing partner educatoretc.lists.

• Design presentation decks.

• Coordinate onboardinglogisticsfor new employees.

• Assistwith marketing social media newsletters websites for regional offices and the Division.

• Undertake other administrative projects and/or assignments as needed.

Secondary:

• Collaborate with other departments and regions to support Division initiatives.

• Coordinate production and distribution and manage the inventory of divisional materials.

• Assistin training new employees on administrative tasks.

• Handle administrative functions for other regions as necessary during colleagues time off.

Skills:

• Strong level of initiative and ownership of work.

• Excellent communication organizational and interpersonal skills needed.

• Demonstrated skills in clear writing and responsive correspondence essential.

• Combines active listening and resourcefulness to make informed decisionsdemonstratinga strong awareness of when to bring inadditionalperspectives to achieve the best outcomes

• Ability todemonstrateattention to detail throughaccuratework product.

• Comfortable prioritizingandable tomanage multiple projects simultaneouslyondeadline.

• Comfort working with colleagues remotelyandacrosstime zones.

• Familiaritywithusing Slack and administering Zoom meetings and webinars strongly preferred.

• Technical competence. Working familiaritywithdatabase systems essential.

• High levelof experience andproficiencyusing Microsoft Office software including Word Excel and PowerPoint andenthusiastic aboutlearningnew technology.

Work Experience:

• The ideal candidate hasseveral yearsadministrative experiencesupporting multiple locations and stakeholdersincluding office management and budget experience.

• Experience providing direct administrative support to senior level managementis highlypreferred.

Education:

• Associate degree or equivalent work experience.

Work Environment:

• ADL is a hybrid environment; this rolewillrequire 3 days in the office.

Compensation:

• This position has a salary range of $65000 to $70000. This salary range is reflective of a position based in ADLs Central Division. Please note that actual salaries are commensurate with experience and reflect the budget for a given position and since ADL has a location-based compensation structure there may be a different range for candidates in other locations. For an overview of our total rewards package please visit aims to create a working environment where every employee can thrive professionally. Our mission-driven work is best accomplished in an environment that supports belonging. ADL values a diverse workplace and strongly encourages people of all races religions nationalities genders LGBTQ individuals people with disabilities and veterans to apply. ADL is an equal opportunity employer. Recruitment hiring promotions and other terms conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age race creed religion color national origin sex sexual orientation gender expression marital status physical or mental disability veteran status or military status or in violation of any applicable Federal state or local laws.

  ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process please contact the People & Culture department at.

  ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act and all other applicable State Local and Federal laws.

  The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities qualifications and objectives required of employees assigned to this job nor is it to be interpreted as a contract for employment.