Proposal Coordinator II
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Job Location:
Austin, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
We are designing the grid of the future!
The Proposal Coordinator II supports business development and growth by independently coordinating developing and submitting high- quality compliant proposal deliverables. This role manages assigned proposal workstreams end-to-end coordinates cross-functional contributors and ensures accuracy consistency and alignment with pursuit strategies client requirements and evaluation criteria.
The Proposal Coordinator II demonstrates increased ownership judgment and execution capability and contributes directly to proposal quality efficiency and win probability across multiple concurrent pursuits.
Responsibilities
Proposal Development & Submission
- Prepare bid/no bid summaries for leadership review.
- Develop first drafts of task matrices and summarize evaluation criteria to guide proposal teams during development.
- Draft assemble and manage proposal responses using Qvidian.
- Proofread proposal content to ensure continuity compliance and adherence to established standards.
- Audit Qvidian content to identify scope duplication prior to submission.
- Coordinate with the Qvidian content lead to improve proposal templates and formatting when gaps are identified.
- Track Q&A addenda and clarifications and adjust proposal content and plans as requirements evolve.
- Submit proposals to clients as directed and confirm submission requirements are met.
- Coordinate post-submission activities including clarifications and Best and Final Offers (BAFO) as needed.
Workstream & Stakeholder Coordination
- Manage assigned proposal workstreams involving multiple contributors deliverables and deadlines.
- Work closely with internal departments including LOBs Finance Safety IT HR and Operations to collect required proposal inputs.
- Create and manage Microsoft Teams chats and proposal project plans to track milestones and deadlines.
- Schedule and facilitate progress calls to ensure timely completion of deliverables.
- Schedule and coordinate color team reviews (pink red gold).
- Attend RFP pre-bid calls capture meeting minutes and distribute summaries to proposal team members.
- Send follow-ups and reminders to contributors to maintain forward progress.
Systems Tools & Data Management
- Enter track and update opportunities in Salesforce for active RFPs.
- Conduct follow-ups for submitted proposals and document outcomes in Salesforce.
- Request debriefs for unsuccessful proposals and coordinate debrief meetings with stakeholders.
- Save debrief reports in Salesforce and designated SharePoint folders.
- Create and maintain RFP folders on the Proposal Management SharePoint site.
- Upload contracts to Conga for redline review.
- Track RFPs RFIs and RFQs across multiple procurement portals and agencies.
- Maintain company profiles on procurement and bidding portals including vendor registrations compliance documents certificates of insurance and user access.
Content Resume & Database Management
- Develop new project-based resumes for newly hired staff using approved templates.
- Format and update team resumes to ensure consistency in layout fonts and styles.
- Maintain and update project descriptions and summaries in the Projects Database.
Administrative & Submission Support
- Complete required forms for RFIs RFPs and RFQs.
- Maintain organized proposal files templates and records.
- Support printing binding and shipping logistics for proposal submissions.
Qualifications
Bring your passion heres whats needed:
- Bachelors degree in Business Communications Marketing Management or a related field
- 3 years of experience in proposal coordination marketing administrative support or a related role
- Exposure to RFIs RFPs or RFQs preferred but not required
- Proficiency with proposal and CRM systems including Qvidian Salesforce SharePoint and Microsoft Teams
- Strong working knowledge of Microsoft Word and Excel including basic Excel functions and formulas
- Experience managing content libraries proposal templates and document version control
- Ability to track requirements deadlines and dependencies across multiple procurement portals
- Strong attention to detail and accuracy
- Clear written and verbal communication skills
- Strong organizational and follow-up skills with ability to prioritize tasks and manage deadlines with guidance
- Willingness to learn proposal systems processes and best practices
Lead the Change!
Be a part of an innovative team shaping the grid of the future through advanced energy intelligence. For more than half a century Electric Power Engineers (EPE) has partnered with power and energy clients across the globe providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space we are focused on building a modern secure and resilient grid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.
How we support you:
- Comprehensive health and wellness benefits including medical dental and vision with 100% premium coverage foryou
- Generous PTO and paid holidays
- MyShare Employee Ownership Program
- Work with industry leaders
- 401K up to a 4% match (100% vested from day 1)
Location: This position will be located in US
Travel: Occasional travel may be needed (10% or less)
EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster
Third-Party Recruiting Notification
EPE does not accept unsolicited resumes fromthird-party recruiters. Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information may be treated as a direct application from the person identified in the resume and will not be eligible for placement fee payment to the will not pay a fee to a third-party recruiter or agencywithout a previously signed third-party agreementand has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.
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Required Experience:
IC
