Project Manager – On-Site Data Collection & User Studies

Were seeking a Project Manager with 3 years of experience leading on-site data collection projects with a focus on user studies. This role owns end-to-end deliverytimelines budgets and client-facing communicationswhile ensuring high-quality execution through strong attention to detail and strong team management. The position is remote with a preference for candidates based in the San Francisco Bay Area. We will also consider strong candidatesin Atlanta GA or New Jersey/NYC. Travel across the USA is required for new project launches and as needed for on-site realignment and key project checkpoints.

Key Responsibilities:

• Lead end-to-end delivery of on-site data collection projects supporting user studies (e.g. usability tests in-context/field research intercepts diary studies with in-person components).

• Build and manage detailed project plans and schedules (workback plans run-of-show agendas staffing schedules milestones dependencies) to ensure on-time execution.

• Own budget management: forecasting tracking spend vs. plan managing vendors and contractors controlling scope and documenting change requests.

• Create and deliver client-facing presentations: kickoffs weekly status updates risk/issue reviews and final project readouts; translate complex details into clear narratives.

• Coordinate on-site logistics: site readiness staffing equipment/materials shipping access/security requirements participant flow and contingency planning.

• Manage and support project team members (internal staff contractors and vendors): set expectations assign work track deliverables remove blockers provide feedback and ensure accountability.

• Ensure data quality and compliance with study requirements (consent privacy/PII handling documentation standards).

• Maintain rigorous project documentation and reporting (status reports action logs risk registers budget trackers timeline updates).

• Identify risks early and drive mitigation (no-shows site constraints equipment failures vendor delays) escalating with clear options and recommendations.

Required Skills:

• 3 years of project management experience in on-site data collection research operations and/or user study execution.

• Demonstrated strengths in: time management budget management client-facing presentations attention to detail and team member management.

• Experience coordinating vendors contractors and field teams.

• Strong written and verbal communication and stakeholder management skills.

• Comfortable operating autonomously in a remote environment.

• Education:Bachelors degree (minimum) in a related field such as Business Management Economics Computer Science or equivalent relevant discipline/experience.

Optional Skills:

• Advanced proficiency across Microsoft Office tools (Excel PowerPoint Word Outlook Teams; plus SharePoint/OneDrive as applicable).

• Working knowledge of Android devices and Apple iOS/macOS devices (setup basic troubleshooting OS updates device management basics) to support on-site study execution.

• Scrum Master experience (or Agile project delivery experience).

Location/Travel Requirements:

• Remote role. Preferred locations: San Francisco Bay Area Atlanta GA New Jersey/NYC(open to other US locations for exceptional candidates).

• Travel across the USA is required for new project launches and as needed for on-site realignment issue resolution and key milestones. Travel frequency varies by project pipeline and study schedule.