Project Accounting Support Coordinator (Data Center Commissioning)

Position Purpose:

Support and maintain financial and administrative aspects of building commissioning consulting and operations projects in coordination with the Operations Manager Finance Manager and Project Managers. This role handles third-party and subcontractor contract management third-party invoices labor cost tracking expense tracking and other administrative needs.

Primary Duties/Responsibilities:

• Collaborate with Project Managers Directors and Finance (Finance Manager/Controller/Project Accountants) to coordinate project financial needs.
• Fill and submit proposal request forms including labor contractor expense and profit estimates based on client proposals and resource schedules. 
• Work with finance managers and project managers to update Salesforce revenue forecasts. 
• Support finance manager with project expense accruals to maintain appropriate project profitability; monitor project financial health and office portfolio performance.
• Run and distribute standard project/financial reports for staff as needed; support visibility into project status and performance.
• Support fixed fee and time/material projects by coordinating time entry and expense reports with Project Managers; process transfers/corrections of billable employee hours as needed.
• Provide administrative support to the Finance Manager and ad hoc administrative/project support to staff.
• Assist in post-project financial performance evaluation process for major projects (central repository basic graphs/dashboards periodic review) to inform future proposals and opportunity evaluation.
• Prepare and coordinate third-party vendor requisitions and purchase orders.
• Administer subcontracts and vendor relationships; manage and track third-party vendor accounts.
• Produce and manage third-party progress billings and subcontractor invoicing. 
• Manage UPS invoicing for the Mission Critical Team and office.
• Order and track field tools / equipment.

Qualifications :

Education/Experience/Background:

• Degree or equivalent college education from an accredited institution with major course work in accounting business administration or a closely related field or
• Three (3) years of general accounting / finance experience required. 
• Two (2) years project accounting administration or project coordination in a fast paced large volume professional and customer service environment preferred.
• Experience working in engineering consulting or construction industry a plus.

Knowledge/Skills/Abilities:

• Proficiency in MS Office and Google Workspace.
• Effective communication interpersonal and problem-solving skills.
• Strong organizational financial and administrative skills.
• Highly motivated and proactive focused on achieving results.
• Must be dependable and able to multi-task with a strong attention to detail.
• Ability to work well independently and as a team.
• Experience with SAP BillQuick Workday Salesforce Concur Ariba and/or DataServ a plus.

Additional Information :

Benefits: Veolias comprehensive benefits package includes paid time off policies as well as health dental vision life insurance savings accounts tuition reimbursement paid volunteering and addition employees are also entitled to participate in an employer sponsored 401(k) plan to save for retirement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

Disclaimer: The salary other compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time subject to applicable law.

Remote Work :

No

Employment Type :

Full-time